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Description :
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GGGI
HQ is inviting eligible firms and service providers to submit their
quotations for the subject tender ‘Supply and Delivery of Cisco Meraki
License to Office in Seoul, Korea’ detailed below.
1. The Global Green Growth Institute (GGGI) hereby requests you to submit
price quotation(s) for the supply of the items posted in GGGI’s e-Green
Procurement Portal (https://in-tendhost.co.uk/gggi). Below documents are
submitted for your review so that you may prepare your quotation:
a) Schedule of Supply
b) Price Schedule of Goods form
c) Others (if applicable)
If you, however, have been associated with the firm that prepared the design
and specifications of the contract that is subject of this procurement, you
shall be disqualified.
2. You must quote for all items under this request. Price quotations will be
evaluated for all items together and contract awarded to the firm offering
the technically responsive items and lowest evaluated total cost of all the
items.
3. You must submit only one set of quotations containing:
a) Business Registration Certificate
b) Mandatory Disclosure Form
c) Mandatory Certifications Form
d) Personal Data Consent Form
e) Schedule of Supply
f) Adequate technical documentation, catalogue(s) or other printed material, pertinent
information in English for each item quoted, including names and addresses of
firms providing after-sales service facilities.
g) Price Schedule of Goods for the items
h) Others
a. Distribution right of the Cisco products
b. Evidence document demonstrating the ‘Firm’s Experience’ for the evaluation
criteria
electronically via GGGI’s e-Green Procurement Portal.
4. Your quotation written in ENGLISH.
5. The deadline for receipt of your quotation(s) by GGGI is specified in
GGGI’s e-Green Procurement Portal.
6. Your quotation(s) must be submitted as per the following instructions and
in accordance with the attached form of Contract. The attached General
Conditions of Contract is an integral part of the Contract.
i) PRICES: The prices must be quoted for supply and delivery to place(s) of
destination. Prices must be in USD or KRW including or excluding Value Added
Tax (VAT).
ii) EVALUATION OF QUOTATIONS: Offers determined to be substantially
responsive to the technical specifications will be evaluated by comparison of
their prices. An offer is not substantially responsive if it contains
material deviations or reservations to the terms, conditions, and
specifications in this request, and it will not be considered further. In
evaluating the quotations, GGGI will adjust for any arithmetical errors as
follows:
a) where there is a discrepancy between the unit rate and the line-item total
resulting from multiplying the unit rate by the quantity, the unit rate as
quoted will govern; and
b) if a Supplier refuses to accept the correction, his quotation will be
rejected.
iii) AWARD OF CONTRACT: The award will be made to the bidder offering the
lowest evaluated price and that meets the required standards of technical and
financial capabilities. The successful bidder will sign a Contract as per
attached form of contract and terms and conditions of supply.
iv) VALIDITY OF THE OFFER: Your quotation(s) must be valid for a period of
ninety (90) days from the deadline for the submission of quotation(s)
indicated in GGGI’s e-Green Procurement Portal.
7. If you withdraw your quotation during the validity period and/or refuse to
accept the award of a contract when and if awarded, then you will be excluded
from the list of suppliers for the project for two years.
8. The bidder whose quotation has been accepted will be notified of the award
of contract via GGGI’s e-Green Procurement Portal within the bid validity
period.
9. Further information can be obtained via GGGI’s e-Green Procurement Portal
(https://in-tendhost.co.uk/gggi).
10. Under GGGI’s Anticorruption Policy and Procurement Rules, bidders shall
observe the highest standard of ethics during the procurement and execution
of such contracts. GGGI will reject a proposal for award, and will impose
sanctions on parties involved, if it determines that the bidder recommended
for award or any other party, has engaged in corrupt, fraudulent, collusive,
or coercive practices in competing for, or in executing, the Contract. At the
time of submission of your quotation or contract signature, you must not be
in UN’s sanctions list
(https://www.un.org/sc/suborg/en/sanctions/un-sc-consolidated-list) or have
been debarred for a period exceeding one year or for an indefinite period by
any Multilateral Development Bank (MDB), including the African Development
Bank Group, the Asian Development Bank, the European Bank for Reconstruction
and Development, the Inter-American Development Bank or the World Bank Group.
11. GGGI reserves the right to accept or reject any Bid/Proposal, to render any
or all Offers/Proposals as non-responsive, and to annul the solicitation
process and reject all Offers/Proposals at any time prior to award of
contract, without thereby incurring any liability to the affected
Bidder/Proposer, or any obligation to inform the affected Bidders/Proposer(s)
of the grounds for GGGI’s action. GGGI shall neither be obliged to award the
contract to the lowest price offer. GGGI shall not be responsible for any
costs associated with your preparation and submission of a quotation, regardless
of the conduct or outcome of the selection process.
12. At the time of award of Contract or Purchase Order (PO), GGGI reserves
the right to vary the quantity of services and/or goods, by up to a maximum
of 15%.
13. Any Purchase Order/Contract that will be issued shall be subject to the
General Conditions attached to this RFQ.
For more details, please refer to the Terms of Reference (TOR) document
attached.
IMPORTANT TIMELINES:
The tender submission deadline is 26 August 2024, 16:00 pm KST (Korean
Standard Time).
If any bidder has any request for clarification on the TOR or any part of the
tender documents, GGGI will be happy to clarify if they are received on or
before 7 days before the deadline (namely: if the tender submission deadline
is 16:00 15 April KST, then the due date for submission of request for
clarification is 16:00 8 April KST).
Interested parties will be required to register their details on the GGGI
e-Green Procurement Portal (https://in-tendhost.co.uk/gggi).
HOW TO OBTAIN THE DOCUMENTS:
Documents can be accessed via the e-Green Procurement Portal by selecting
‘View Details’ on the relevant notice and then clicking the ‘Tender
Application’ button. If you are a new supplier, you will be required to
register your details. If you have an existing account, you will need to
login to the portal. Please refer to the guidance documents under the
`Supplier Guidance` area of the portal for further information.
ONLINE TENDER MANAGEMENT:
Once in the Tender Management Area for the tender, there are five possible
tabs: ‘Tender’, `Tender Documents`, ‘Correspondence’, ‘Clarifications’ and
‘History’. Select the 2nd tab (`Tender Documents`) where you will find useful
information regarding the RFP. Scroll down to the heading ‘Tender Documents Received’
where you will be able to view / download the documents.
OPTING IN & OPTING OUT:
Please note that you may be required to ‘Opt In’ before you can start
populating your response. The ‘Opt Out’ functionality will also be available
throughout the duration of the tender process. Opting out will give you the
option of declaring you no longer want to receive any further communication
in relation to this tender along with the opportunity of providing comments
and feedback for this decision. You can choose to ‘Opt In’ at any time during
the tender process if you initially decided to ‘Opt Out’.
SUBMITTING YOUR RESPONSE VIA THE PORTAL:
Please note that you may be required to ‘Opt In’ to be able to submit a
response through the portal. Tenderers will be required to upload any
mandatory Placeholders (i.e. specified documents) within the `Tender
Documents` tab. The ability to attach additional documents may also be
available. Your proposal will not be submitted until you click `Submit
Return`, located towards the bottom of the screen. On clicking `Submit
Return`, you will receive a receipt confirming that your proposal has been
submitted to GGGI.
Please read Instructions on How to submit the Proposal.
NOTIFICATION EMAILS:
To ensure you receive email alerts and notifications from our system, please
add the email domain `@in-tendorganiser.co.uk` to your Safe Senders list.
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