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Description :
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GGGI Korean
Liaison Unit invites eligible firms and service providers to submit their
quotations for the following scope of work:
PROJECT BACKGROUND:
The Brunei Darussalam-Indonesia-Malaysia-Philippines East ASEAN Growth Area
(BIMP-EAGA) Republic of Korea (ROK) Cooperation Fund (BKCF) was established
in 2021 by the ROK. It aims to contribute to promoting inclusive and balanced
growth in the Southeast Asia region and ASEAN Connectivity by strengthening
the partnership between the BIMP-EAGA and the ROK.
GGGI has been designated as a depositary of the BKCF and is managing the
BKCF. Currently, GGGI is responsible for announcing calls for project
proposals, receiving project proposals, screening and ranking submitted
proposals, and circulating a consolidated project proposal report as well as
a shortlist.
BKCF aims to support the BIMP-EAGA’s Vision 2025 of a “Resilient, Inclusive,
Sustainable and Economically competitive (R.I.S.E) BIMP-EAGA to narrow
development gap”. Vision 2025, developed in collaboration with the Asian
Development Bank, is an adaptable framework covering the implementation
period from 2017 to 2025. It centers on three key objectives: (a) Competitive
and environmentally conscious manufacturing sector, (b) Resilient agriculture
and fisheries industries, and (c) Cross-border approach to tourism,
particularly benefiting underdeveloped areas.
OBJECTIVE OF THE ASSIGNMENT:
GGGI seeks to engage with a consulting firm that can develop a project
management system based on SaaS covering the process as outlined below and in
Annex 1, enabling the BKCF Process to be managed online.
The ultimate objective of this undertaking is to enhance the effectiveness of
projects by introducing a comprehensive and efficient project management
system across the entire BKCF process. This process encompasses several
critical stages: the submission of proposals, evaluation, submission of
projects recommended for funding, contract signing, implementation
management, and ex-post evaluation. Currently, there is a significant gap in
the project management system, with one individual managing all
administrative responsibilities, including communication and the creation and
management of Excel spreadsheets. The implementation of a robust project
management system aims to streamline these processes, thereby improving
overall project effectiveness.
For further details, please refer to the Terms of Reference (TOR) document
attached.
IMPORTANT TIMELINES:
The tender submission deadline is 4 September 2024, 16:00 pm KST (Korean
Standard Time).
If any bidder has any request for clarification on the TOR or any part of the
tender documents, GGGI will be happy to clarify if they are received on or
before 7 days before the deadline (namely: if the tender submission deadline
is 16:00 15 April KST, then the due date for submission of request for
clarification is 16:00 8 April KST).
Interested parties will be required to register their details on the GGGI
e-Green Procurement Portal (https://in-tendhost.co.uk/gggi).
HOW TO OBTAIN THE DOCUMENTS:
Documents can be accessed via the e-Green Procurement Portal by selecting
‘View Details’ on the relevant notice and then clicking the ‘Tender
Application’ button. If you are a new supplier, you will be required to
register your details. If you have an existing account, you will need to
login to the portal. Please refer to the guidance documents under the
`Supplier Guidance` area of the portal for further information.
ONLINE TENDER MANAGEMENT:
Once in the Tender Management Area for the tender, there are five possible
tabs: ‘Tender’, `Tender Documents`, ‘Correspondence’, ‘Clarifications’ and
‘History’. Select the 2nd tab (`Tender Documents`) where you will find useful
information regarding the RFP. Scroll down to the heading ‘Tender Documents
Received’ where you will be able to view / download the documents.
OPTING IN & OPTING OUT:
Please note that you may be required to ‘Opt In’ before you can start populating
your response. The ‘Opt Out’ functionality will also be available throughout
the duration of the tender process. Opting out will give you the option of
declaring you no longer want to receive any further communication in relation
to this tender along with the opportunity of providing comments and feedback
for this decision. You can choose to ‘Opt In’ at any time during the tender
process if you initially decided to ‘Opt Out’.
SUBMITTING YOUR RESPONSE VIA THE PORTAL:
Please note that you may be required to ‘Opt In’ to be able to submit a
response through the portal. Tenderers will be required to upload any
mandatory Placeholders (i.e. specified documents) within the `Tender
Documents` tab. The ability to attach additional documents may also be
available. Your proposal will not be submitted until you click `Submit
Return`, located towards the bottom of the screen. On clicking `Submit
Return`, you will receive a receipt confirming that your proposal has been
submitted to GGGI.
Please read Instructions on How to submit the Proposal.
NOTIFICATION EMAILS:
To ensure you receive email alerts and notifications from our system, please
add the email domain `@in-tendorganiser.co.uk` to your Safe Senders list.
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