Tender Document

Description

1. The Government Service Insurance System (GSIS) through the GSIS Corporate Operating Budget for CY 2025 intends to apply the sum of Nineteen Million Two Hundred Ten Thousand Pesos (Php19,210,000.00) being the Approved Budget for the Contract (ABC) to payments under the contract for the procurement of the Project Consultancy Services (Consultation Service) for Enterprise Architecture Management CY 2025.

Bids received in excess of the ABC shall be automatically rejected at the opening of the financial proposals.
The contract for Consultancy Services (Consultation Service) for Enterprise Architecture Management CY 2025 project shall be completed within One Hundred Eighty (180) calendar days from date to be stated in the Notice to Proceed.
2. The GSIS now calls for the submission of Eligibility Documents for the Project. Eligibility Documents of interested consultants must be duly received by the GBAC Secretariat on or before 25 June 2025, 09:00AM at the GBAC Secretariat, Level 2 Core G, GSIS Headquarters Building, Financial Center, Pasay City. Applications for eligibility will be evaluated based on a non-discretionary “pass/fail” criterion as provided in the Revised Implementing Rules and Regulations of Republic Act No. 9184.
Kindly refer to the Checklist of Requirements for Eligibility and Shortlisting for further details regarding eligibility documents.
The Eligibility Documents will be opened on 25 June 2025, starting on 10:30AM at the GBAC Conference Room, Level 2 Core G, GSIS Headquarters Building, Financial Center, Pasay City and through Zoom video conferencing facility. To receive the Zoom Meeting details, interested bidders should register using the QR Code or link provided below.
3. Interested bidders may obtain further information from the GBAC Secretariat and inspect the Bidding Documents at the address given below from 8:00 AM to 4:00 PM, Monday to Friday, excluding holidays.

GBAC Secretariat, Level 2 Core G, GSIS Headquarters Building, Financial Center, Pasay City

4. A complete set of Bidding Documents may be acquired by Shortlisted Consultants from the address stated above starting on the date to be indicated in the Notice of Eligibility and Short Listing. Only the shortlisted bidders/consultants shall be allowed to purchase the Bidding Documents in the amount of Php25,000.00.

It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the GSIS website, provided that the shortlisted bidders/consultants shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.
5. The GBAC shall draw up the short list of consultants from those who have submitted Expression of Interest, including the eligibility documents, and have been determined as eligible in accordance with the provisions of Republic Act 9184 (RA 9184), otherwise known as the “Government Procurement Reform Act”, and its Implementing Rules and Regulations (IRR).

6. The short list shall consist of the top three (3) prospective consultants who will be entitled to submit bids. Should only one (1) or less than the required number apply for eligibility and short listing, pass the eligibility check, and/or pass the minimum score required in the short listing, the GBAC shall consider the same subject to the requirements stated in the Bidding Documents.
The criteria and rating system for shortlisting (1st Phase) are as follows:
Evaluation Criteria for Shortlisting Rating
1. Applicable Experience of the Consultant 40%
2. Qualification of the Personnel that will be assigned to the Project 50%
3. Current workload relative to capacity 10%
TOTAL 100%

Refer to Annex A-1 for detailed information regarding the criteria and rating system for the shortlisting of bidders/consultants.
A bidder/consultant must get a total score of at least 85% to be included in the shortlist.
Any zero rating in the shortlisting evaluation shall lead to automatic disqualification of the bidder/consultant.
7. Bidding will be conducted through open competitive bidding procedures using non-discretionary “pass/fail” criterion as specified in the IRR of RA 9184.

8. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizen, corporation or association of a foreign country where the laws or regulations of said country grant similar rights or privileges to Filipino citizens, pursuant to RA 5183.

9. The GSIS shall evaluate bids using the Quality-Cost Based Evaluation (QCBE) procedure. The following are criteria and rating system for the evaluation of bids (2nd Phase) as well as the weights to be allocated for the Technical and Financial Proposals:
TECHNICAL PROPOSAL (St) (85%)
Criteria Weight Minimum Required Rating x Weight
1. Applicable Experience of the Consultant 30% 85%
2. Qualification of the Personnel that will be assigned to the Project 30% 85%
3. Plan of Approach and Methodology 40% 85%
T O T A L 100%
FINANCIAL PROPOSAL (Sf) (20%)
Criteria Remarks
Financial Based on the formula provided in the bidding documents to wit:
Sf = 100  Fl/F
Where:
Sf is the financial score of the Financial Proposal under consideration,
Fl is the lowest Financial Proposal, and
F is the Financial Proposal under consideration.

Refer to Annex A-2 for detailed information regarding the criteria and rating system for the evaluation of Technical Proposals.
The shortlisted bidders/consultants must get a total Technical Score (St) of at least 85% (passing rate) to become technically eligible.
Any zero rating in the technical evaluation shall lead to automatic disqualification of the bidder/consultant.
A bid shall be rejected at this stage if it fails to achieve the minimum Technical Score (St). On the other hand, only the Financial Proposals of the bidders/consultants who meet the minimum Technical Score (St) shall be opened.
10. The schedule for the submission and opening of Bids (containing the Technical and Financial Proposals) will be indicated in the Notice of Eligibility and Short Listing, which will be issued after the completion of the eligibility and shortlisting process.

11. In accordance with GPPB Circular 06-2005, the GSIS adopts the use of “draw lots” as a tie-breaking method in the event two or more of the bidders have been declared as having the Highest Rated and Responsive Bid (HRRB).

12. The GSIS warns the public/bidders of unscrupulous individuals and groups posing as officers/employees of the GSIS soliciting money, gifts, favors or benefits for alleged aid for whatever purpose. DO NOT GIVE anything to these unscrupulous individuals and groups. The GSIS thus enjoins the cooperation of the public/bidders to report these individuals/groups to the GSIS Bids and Awards Committee and GBAC Secretariat.

13. The GSIS reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 Revised IRR of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders.

14. For further information, please refer to:

GBAC Secretariat
GSIS Bids and Awards Committee
Level 2 Core G, GSIS Headquarters, Financial Center, Pasay City
Tel. Nos. (02)7976-4961/7976-4945 / Fax No. (01) 8859-0373
GBAC_Secretariat@gsis.gov.ph / www.gsis.gov.ph

15. You may visit the following websites for downloading of Bidding Documents: http://www.gsis.gov.ph/opportunities/gbac or the PhilGEPS website at https://www.philgeps.gov.ph.

16. Bidder’s Registration

https://bit.ly/GBACBiddersRegForm

Date of Issue: 18 June 2025