Tender Document

S.No	Document Name	Stage	Document Type
1	Copy of Contractors valid registration under appropriate Class with Government of Andhra Pradesh	COMMON	Mandatory
2	EMD as per NIT	COMMON	Mandatory
3	Copy of PAN card along with a copy of latest Income Tax returns submitted along with proof of receipt	COMMON	Mandatory
4	Copies of Registration copy under GST Act 2017, i.e., Taxpayer Identification Number	COMMON	Mandatory
5	Details of Civil Engineering works executed during the last Five financial years in the tenderers name in statement - I with supporting certificates such as Turn over Certificate by Auditor, P and L Statement, Balance Sheet and IT Acknowledgment (OR) Experience Certificates issued by the concerned Executive Engineer and Counter signed by the Superintending Engineer	COMMON	Mandatory
6	Details of similar nature of works completed as prime contractor (in the same name) during the last Five financial years in statement - II with supporting certificates	COMMON	Mandatory
7	Quantities of works executed in road works as prime contractor (in the same name) during the last Five financial years in statement - III with supporting certificates	COMMON	Mandatory
8	Details of existing commitments i.e., work on hand and works for which tenders are submitted in statement IV A with supporting certificates and IV B Tenders submitted/likely to be awarded	COMMON	Mandatory
9	Availability of key personnel in statement VI	COMMON	Mandatory
10	Litigation history in statement VII	COMMON	Mandatory
11	Declaration in on line stating that the soft copies uploaded by them are genuine	COMMON	Mandatory
12	Self-Declaration	COMMON	Mandatory
13	Any other certificates required as per NIT	COMMON	Mandatory
14	Transaction Fee Certificate	COMMON	Mandatory
15	In case of lease the tenderer should upload the lease deed executed on Non - judicial stamp paper worth Rs 100/- with work specific along with sufficient proof in support of owning the equipment by the Lessor such as invoice/certificate of Registration.	COMMON	Mandatory
16	Proof of liquid assets in the shape of Solvency certificates etc., for the required amount shall not be EARLIER THAN ONE YEAR	COMMON	Mandatory
17	The availability of Key and critical equipment i.e the Machinery certificate issued by the Executive Engineer in his name	COMMON	Mandatory
18	The successful bidder has to produce/upload documentary evidence of having owned/leased batchmix Hot mix plant 100-120 TPH capacity within 100 Km from the work site	COMMON	Mandatory
19	Tenderer shall upload Distance showing that the said Batchmix type hot mix plant is located within 100 Km from the work site, along with route map	COMMON	Mandatory
20	In case of own The tenderer shall obtain and upload a certificate signed by the Executive Engineer certifying that the tenderer is having Batch type Hot mix plant of 100/120 TPH Capacity or invoice	COMMON	Mandatory

General Terms and Conditions / Eligibility

eNIT No: 39/1/MDR/ENC(MDR)/2023, Dated: 01.02.2024 (3rd Call) of the Engineer-in-Chief (R&B) MDR, Vijayawada 1. Tenders for the work mentioned below are invited from the Contractors / Contracting firms registered with Government of Andhra Pradesh. 1) Name of the work : CONSTRUCTION OF CC PAVEMENT AT KM 12/2-4 (IN T.THUMMALAPALLI VILLAGE LIMITS), KM 13/0 TO 14/2 (IN INAGALURU VILLAGE LIMITS), KM 17/2 TO 17/4 (IN AGADURU VILLAGE LIMITS), KM 19/4 TO 20/2 (IN PALURU VILLAGE LIMITS), KM 23/2 TO 23/8 (IN SANTHAKOVVURU VILLAGE LIMITS) OF RAMAPURAM-Y.V ROAD (VIA) BALAPANUR, INAGALURU, AGADUR, SANTHAKOVVUR AND URUTURU IN YSR DISTRICT. 2) Estimate contract value of work put to tender : Rs.39404936/- 3) Period of completion of work : 09 Months 4) Form of contract / class of contractor eligible : 1. G.O.MS No 94, I&CAD (PW.COD) dept., dated 01-07-2003 : Class-I (Civil). 5) Tender Type : LS 6) Bid Call (Nos.) : 3rd Call as per the G.O Ms No.73, Irrigation & CAD (PW-Reforms) Department, Dt.27.06.2009. 7) Type of Quotation : The price is to be quoted for work. Evaluation for arriving at the single successful bidder will be carried out through reverse tendering process as detailed in the bid documents. 8) Transaction Fee : The participating bidders will have to pay transaction fee to M/s MD APTS Ltd., Vijayawada, at 0.03% of ECV (Estimated Contract Value) + 18 % service tax on 0.03% of ECV. It is mandatory for the bidders to pay the transaction fee through the Electronic payment Gateway. 9) E.M.D. to be paid at 1% of the estimated contract value of work (1) In the shape of Bank Guarantee in favour of Superintending Engineer, R&B Circle, KADAPA to be valid for 6 months from the date of NIT obtained from nationalized bank or any Scheduled commercial bank. (or) (2) By using Net Banking / RTGS / NEFT from their registered bank account only or using Credit Card / Debit Card from Nationalised Bank or any Scheduled commercial bank. : Rs. 394100/- 10) Bid Document Downloading Start Date : 08.02.2024 @ 04.00 PM 11) Bid Document Downloading End Date : 22.02.2024 @ 04.00 PM 12) Last Date & Time for Receipt of Bids : 22.02.2024 @ 04.30 PM 13) PQ Stage Date & Time : 22.02.2024 @ 5.00 PM 14) Confirmation from the Banks on issue of Bid Security in the shape of the BG/DD. : An authorized communication or a letter or a scanned and uploaded copy of that letter on e-procurement Website or an e-mail from the issuing bank or any authorized communication from the bank with regard to issue of the Bank Guarantees/Demand Draft is sent to the Superintending Engineer (R&B), Circle Kadapa before PQ Stage. 15) Commercial Stage Date & Time : <<23.02.2024 @ 11.00 A.M.> 16) Auction Date & Time (Reverse Auction) : << 23.02.2024 @ 2.00 PM>> 17) TQ Stage Date & Time : << 23.02.2024 @ 05.00 P.M >> 18) Bid Validity Period : 90 Days 19) Tender inviting authority : Engineer-in-Chief (R&B) MDR, Vijayawada Officer opening the bids Superintending Engineer (R&B), Circle Kadapa 20) Agreement concluding authority : Superintending Engineer, (R&B) Circle, KADAPA Eligibility criteria for opening the Price bid: i) The bidder should have satisfactory completed, as prime contractor in similar nature Road works value not less than Rs.13134979/-in any one financial year during last five financial years i.e., from 2018-19 to 2022-2023 (This value will be updated to the year 2023-2024 in which the tenders for this work is called duly giving 10% weightage for each financial year. Subcontractors/GPA holders experience shall not be taken into account. ii) Executed the following minimum quantities in any one financial year during the last Five financial years i.e., from 2018-19 to 2022-2023. Sl. No. Item For this work 1 GSB or Granular Sub base in Cum 572.33 Cum 2 VCC or VRCC or RCC or Combined quantity in Cum 1648.00 Cum iii) Bid capacity computed by the formula (2 AN ?B) shall be greater than half of the estimated contract value. iv) Should possess the key/critical equipment and key technical personnel and liquid assets as shown in the tender documents. Availability either owned (or) leased of the following key and critical equipment for this work Each bidder should further demonstrate: a) Availability [either owned or leased of the following key and critical equipment for this work)]. The bidder should submit the latest Certificate obtained from Executive Engineer/Invoices for the owned machinery and lease deed along with proof of owning machinery for the leased machinery b) The tenderer has to upload a certificate for availability of Critical Equipment issued by the Executive Engineer after 01.01.2017 will be considered and the certificates issued by the Executive Engineer dated prior to 01.01.2017 shall be treat as Null and Void (or) Declaration on non judicial stamp paper worth Rs. 100/- as prescribed in Statement-V of Tender Schedule along with proof of document for all machinery in support of owning, such as invoice / certificate of registration by competent authority will be consider. c) In case of lease the tenderer should upload the lease deed executed on Non - judicial stamp paper worth Rs 100/- with work specific along with sufficient proof in support of owning the equipment by the Lessor such as invoice/certificate of Registration. d) All the previous Machinery Certificate issued by the Executive Engineer?s will be treated as Null and Void up to 31.12.2016 and New Machinery Certificates issued by the Executive Engineers there after and the certificate issued by the Executive Engineer shall not be earlier than dt 01.01.2017, shall be uploaded by the Contractors for consideration of their Bids. Sl. No Equipment type and characteristics Minimum Nos required i) Batch type Hot Mix Plant 100-120 TPH (either Own or Lease ) within 100 km Distance 1 No ii) Hydro static paver finisher with sensor 1 No iii) Tippers 4 Nos iv) Smooth wheeled rollers 1 No v) Vibratory Road Rollers 1 Nos vi) Motor grader 1 No vii) Water Tankers 2 Nos viii) Quality Control Lab Equipment 1 No ix) Wet mix Plant/Pugmill 1 no X Concrete Mixers 2 Nos XI Weigh Batch Mixers 2 Nos XII Front End Loader 1 No Proof of Owning or Leasing of Batch type Hot mix plant of 100/120 TPH Capacity located with a distance of 100 Kms distance from the work site as per GO Rt No 180 T,R&B (R-I) department dated 19-06-2017 is made mandatory. The tenderer shall obtain and upload a certificate signed by the Executive Engineer certifying that the tenderer is having Batch type Hot mix plant of 100/120 TPH Capacity and it?s location and for leased Batch type Hot mix plant of 100/120 TPH, the tenderer shall upload a lease agreement and a certificate signed by the Executive Engineer certifying that the lessor is having Batch type Hot mix plant of 100/120 TPH Capacity and it?s location. Further the tenderer shall upload an affidavit certifying that the said hot mix plant is located within 100 Km from the work site, along with route map which shall have to be confirmed by the Superintending Engineer during evaluation. i) The tenderer has to upload a certificate for availability of Critical Equipment issued by the Executive Engineer not earlier than 31.12.2016 will be considered (or) Declaration on non judicial stamp paper worth Rs. 100/- as prescribed in Statement-V of Tender Schedule along with proof of document for all machinery in support of owning, such as invoice / certificate of registration by competent authority will be consider. ii) In case of lease the tenderer should upload the lease deed executed on Non - judicial stamp paper worth Rs 100/- with work specific along with sufficient proof in support of owning the equipment by the Lessor such as invoice/certificate of Registration. c) Availability of the key personnel i. Graduate Engineer : 1 No ii. Diploma Holders : 1 No iii. Liquid assets and/or credit facilities of not less than Rs.6567490/-Credit facility / letter of credits / Solvency certificates from Nationalised/Scheduled Commercial Banks in the prescribed proforma enclosed to the Bid Document. The solvency certificate should not earlier than one year from the closing date of the tenders 5. The tenders will be opened by the Superintending Engineer, (R&B) Circle, KADAPA or his nominee at his office in the presence of tenderers/or their authorised representatives on the date mentioned above. 6. The price bids of such tenderers who are determined to have complied with the eligibility criteria will only be opened. 7. If the office happens to be closed on the dates specified above, the respective activity will be performed at the designated time on the next working day without any notification. 8. Any other details can be had from the office of the Superintending Engineer, (R&B) Circle, KADAPA.

General Technical Terms and Conditions (Procedure)

Reverse Tendering Process: As per G.O.Ms. No. 67 Water Resources (Reforms) Department dated: 16-08-2019 and G.O.Ms.No 50 Water Resources (Reforms) Department dated: 15-10-2020. (i) Submission of Hard Copies of uploaded Scan copies of Demand Draft / Bank Guarantee towards EMD by participating bidders to the tender Inviting authority before opening of Price Bid is dispensed with. (ii) Only those bids will be evaluated and considered for comparison to arrive at L1 value and allowed to participate in reverse bidding in whose favour an authorised communication or a letter or a scanned and uploaded copy of that letter on e- procurement Website or an e-mail from the issuing bank or any authorised communication from the bank with regard to issue of the Bank Guarantees/ Demand Draft is sent to the Superintending Engineer(R&B) Kadapa within the stipulated time. (iii) All Bank Guarantees uploaded by all Bidders would be verified with the issuing Bank, subsequently and if any uploaded Bank Guarantee is found (iv) To be forged or tampered with or fake, then it would be considered as fraud and would be liable for criminal action invariably. (v) Tenders up to 25% less (-25%) than the estimate may be accepted. Tenders which are less beyond minus 15% {(<-15%)} of the estimate but upto minus 25%, a Bank Guarantee or Demand Draft for the difference between the tendered amount and 85% of the estimate value should be taken, over and above other guarantee, which would be released after the completion of work with other Bank Guarantees. Illustration: If a L1 bidder quotes Rs 75 for an estimated value of Rs 100, then the bidder will have to give an additional BG/DD of Rs 10 {Rs 85 (that is 85% of Est. Value)- Rs 75 (Tendered amount )}. (vi) All the bidders shall invariably upload the scanned copies of Demand Draft /Bank Guarantee in e- Procurement system and this will be the primary requirement to consider the bid as responsive. (vii) The Department shall carry out the technical bid evaluation solely based on the uploaded certificates / documents, DD / BG towards EMD/ affidavit, in the e-Procurement system and open the price bids of the responsive bidders and proceed further for reverse auctioning. (viii) The Department will notify the successful bidder for submission of original hard copies of all uploaded documents, DD / BG towards EMD prior to entering into agreement. (ix) The successful bidder shall invariably furnish the original certificates /documents of the uploaded scanned copies to the Tender Inviting Authority, original Bank Guarentee & Demand Draft towards EMD before entering into agreement either personally or through courier or post and the receipt of the same within the stipulated date shall be the responsibility of the successful bidder. The Department will not take any responsibility for any delay in receipt / non-receipt of original DD / BG towards EMD, certificates /documents, from the successful bidder before the stipulated time. On receipt of documents, the Department shall ensure the genuineness of the DD / BG towards EMD and all other certificates / documents uploaded by the bidder in e-Procurement system in support of the qualification criteria before concluding the agreement. (x) If any successful bidder fails to submit the original Hard Copies of uploaded certificates / Documents, DD / BG towards EMD within the stipulated time or if any variation is noticed between the uploaded documents and the hard copies submitted by the bidder, the successful bidder will be suspended from participating in the tenders on e-Procurement platform for a period of 3 years. The e-Procurement system would deactivate the user ID of such defaulting successful bidder based on the trigger / recommendation by the Tender Inviting Authority in the system. Besides this, the Department shall invoke all Processes of Law including criminal prosecution of such defaulting bidder as an act of extreme deterrence to deter frivolous bidders and to avoid delays in the tender process for execution of the development schemes taken up by the Government. The information to this extent may be displayed in the e- Procurement platform website and all Govt. Dept./Public Sector Units/ Local Bodies/Autonomous Bodies in AP would prevent such bidders from participating in the bidding process xi) All bidders shall self-declare their details under each technical and financial criterion on the e-procurement platform along with an undertaking confirming their compliance with the technical and financial criterion prescribed in the bid document. xii) All bidders shall submit supporting documents for their submittals under each technical and financial criterion. In case of documents found to be defective, incorrect or forged and therefore claim of Qualification is not supported, severe action including forfeiture of EMD shall be taken. xiii) The threshold values of Technical and Financial qualification as prescribed by the department shall be displayed to the bidders on the screen of online e-procurement site. The bidders have to submit their details of qualification criterion in prescribed text boxes along with their self-declaration on the fulfillment of qualification criterion prescribed. The system automatically evaluates the qualification details uploaded by the bidders and enable the qualified bidders only to quote for their price bid in the prescribed box for the work. xiv) All bidders satisfying pre-qualification criterion as per their submittals and self-declaration on e-procurement site shall quote their price offer. xv) The Price bids of all the bidders shall be opened and the lowest quoted price bid among the qualified bidders in the tender process shall be determined. xvi) To conduct the reverse tender process at least two bidders would be required. xvii) The L1 Price Offer (Initial) shall be the maximum allowable Bid price for the reverse tendering process. xviii) Only one round of reverse tendering shall be carried out in which bidders can revise their bids multiple times within the time limits specified. xix) At the start of the Reverse Tendering process the Maximum Allowable Bid Price will be set and bidders shall submit their bids in an online platform. xx) Names of the bidders / vendors shall be anonymously masked in the Reverse Tendering process and vendors will be given suitable dummy names. xxi) The initial period of the Reverse tendering process will start after 3 hours, following which there will be auto extensions of time by 15 minutes in case of any reduction in bids recorded in the prior 15 minutes. xxii) Only the current L1 bid shall be visible to all bidders who may revise their bids until the end of the process. xxiii) Decrements made in each subsequent bid shall not be less than 0.5% of the IBM/ECV uploaded. xxiv) The L1 bid may be determined following a period of inactivity of more than 15 minutes of reverse bidding after the initial 3 hour period after closure of the main bidding. xxv) Following the determination of the L1 bid, the L1 bidder?s supporting documents under each technical and commercial criterion shall be verified. The reverse tendering process shall be on hold for a maximum period of 24 hours (1 day) while the L1 bidder?s supporting documents are verified. xxvi) Upon successful verification of the L1 bidder?s supporting documents, the reverse tendering process shall be closed declaring the L1 bidder as ?successful bidder? and the remaining bidders in the process shall be notified as ?unsuccessful? and their respective EMDs shall be refunded. xxvii) In case there are discrepancies between the L1 bidder?s declarations under the technical and financial criteria and the supporting documents submitted, the L1 bidder shall be disqualified, his EMD shall be forfeited, he will be removed from the reverse tendering process and the remaining bidders shall be notified of the date and time when the reverse tendering process shall be resumed. xxviii) The reverse tendering process shall be resumed with the L2 price as the Maximum Allowable Bid Price. xxix) Only 15 minutes shall be initially allowed for the remaining bidders to revise their bids, subject to automatic extensions of 15 minutes in case of any reduction in bids recorded in the prior 15 minutes. xxx) The reverse tendering process shall continue until the determination of a successful bidder. Conclusion of the Reverse Tendering Process:- i) After conclusion of the reverse auction process, the pre-qualification criteria of all bidders shall be verified. In case of successful verification of pre-qualification criteria of the L-1 Bidder and if qualified he will be awarded the contract and the EMDs of un successful bidders shall be refunded. ii) If any variation is noticed between the up loaded documents, information furnished in the given templates in respect of both technical and commercial prequalification criteria and the self-declaration submitted by the bidder, the bidder will be suspended from participating in the tenders on e-procurement platform for a period of 3 years. If any of the documents furnished by the bidder are found to be false / fabricated / bogus, at any time the bidder will be black listed and the EMD will be forfeited. iii) In case of the L1 bidder being disqualified, the Department reserves the right to restart the reverse auction process with the L2 price of the concluded reverse auction as the start/ maximum bid price OR to restart the entire tendering process from the NIT Stage. In either case, the date and time of the subsequent process shall be communicated to the remaining bidders thru online. iv) e-procurement corpus fund: An e-procurement corpus fund of Rs.11800/- administered by APTS has to be paid by the successful bidder through online like payment of Transaction fee in favour of Managing Director, AP Technological Services, and Vijayawada at the time of concluding the agreement. Special conditions 1. The Employer reserves the right to accept or reject any or all the Bids without assigning any reason whatsoever. 2. The dates stipulated in the NIT are firm and under no circumstances they will be relaxed unless officially extended / notified. 3. The Contractors shall submit their Bids online only. For any sort of difficulties or the problems in the internet, web site in submission of tenders, the Employer is not responsible. 4. Only those bids will be evaluated and considered for comparison to arrive at L1 value and allowed to participate in reverse bidding in whose favour an authorised communication or a letter or a scanned and uploaded copy of that letter on e- procurement Website or an e-mail from the issuing bank or any authorised communication from the bank with regard to issue of the Bank Guarantees/ Demand Draft is sent to the Tender Inviting authority within the stipulated time. 5. Tenders up to 25% less (-25%) than the estimate may be accepted. Tenders which are less beyond minus 15% {(<-15%)} of the estimate but upto minus 25%, a Bank Guarantee or Demand Draft for the difference between the tendered amount and 85% of the estimate value should be taken, over and above other guarantee, which would be released after the completion of work with other Bank Guarantees. Illustration: If a L1 bidder quotes Rs 75 for an estimated value of Rs 100, then the bidder will have to give an additional BG/DD of Rs 10 {Rs 85 (that is 85% of Est. Value)- Rs 75 (Tendered amount )}. 6. The Employer reserves the right to cancel the Bids at any time without assigning any reasons. 7. The Contractor should submit a copy of valid GST registration certificate issued by the registration authority. 8. The Contractor should submit copy of PAN card and copy of latest Income Tax return submitted to IT Department along with proof of submission. 9. Any other condition regarding receipt of Bids in conventional method appearing in the Bid documents is to be treated as not applicable. 10. The Contractors should invariably upload the scanned copies of Bid Security and experience certificates and other relevant documents duly signed by them. 11. Bids shall be valid for a period of 3 months from the last date of submission of Bids. Before expiry of validity, the authority who called for the Tenderers, shall seek for further extension of validity from the Contractors and in case the validity is not extended by any Contractor, his Bid will not be considered after such expiry and his Bid Security shall be returned. 12. The retention amount from the bills will be deducted at the rate of 7.5 % as usual. 13. The participating bidders will have to pay transaction fee to M/s MD APTS, Vijayawada through Online. It is mandatory for the bidders to pay the transaction fee through the Electronic payment Gateway. 14. In case of discrepancy between the Price Bid quoted online and in supporting documents uploaded, the Price Bid quoted in the template provided online only would be considered for evaluation. 15. Bid Price should be quoted online in the specified template. 16. The Contractor is subjected to be disqualified and liable for black listing and forfeiture of Bid Security, if he is found to have misled or furnished false information in the documents submitted in proof of qualification requirement. 17. Even during execution of the work, if found that the Contractor had produced false/fake certificates of experience he will be liable for black listing and the Contract will be liable for termination duly forfeiting Performance Security and all the amounts due to him. 18. Articles of Contract: Successful Contractor/Contractor is to execute Articles of Contract as provided in the Bid Document.

Legal Terms & Conditions

2. a) The bidders need to contact the Superintending Engineer, (R&B) Circle, KADAPA for information on e-procurement. b) The bidders need to register on the electronic procurement market place of Government of Andhra Pradesh, that is, www.apeprocurement.gov.in. On registration on the e-procurement market place they will be provided with a user ID and password by the system using which they can submit their bids on line. c) While registering on the e-procurement market place, bidders need to scan and upload the required documents as per the tender requirements on to their profile. The e-procurement market place provides an online self-service registration facility to such of the contractors who are already registered with respective participating departments for supply of specified goods and services. As an incentive for early registration, basic registration by suppliers, that allows them to participate in the e-procurement process, shall be enabled on the e-procurement market place without levy of any registration or subscription fee up to 31st March 2003 or such later date as decided by the steering committee. However, the e-procurement market place levy charges for such value added services as decided by the steering on the e-procurement as laid down in the G.O.Ms. No. 2, Information Technology and Communication department dated: 15-01-2003. 3. a) Furnishing of hard copies by the tenders before opening the technical bids is dispensed with(except an authorized communication or a letter or a scanned and uploaded copy of that letter on e- procurement Website or an e-mail from the issuing bank or any authorized communication from the bank with regard to issue of the Bank Guarantees/ Demand Draft before PQ stage date and time as indicated). b) The technical bid evaluation of the tenders done on the certificates / documents uploaded through online only towards qualification criteria furnished by them. c) The successful (L1) tenderer shall furnish the original hard copies of all the documents/ Certificates / statements uploaded by him before concluding agreement. d) The tenderer shall be required to furnish a declaration in online stating that the soft copies uploaded by them are genuine. Any incorrectness / deviation noticed will be viewed seriously and apart from canceling the work duly forfeiting the EMD, criminal action will be initiated including suspension of business. e) Before concluding the agreement with the L1 tenderer, the tender inviting authority shall ensure the genuinity of furnished by bidder towards all the certificates uploaded by the bidder online by deputing responsible departmental officials. f) The Government as further decided that notwithstanding any existing provisions of the A.P. Public works Department Code as well as other orders and executive instructions in force if any tenderer fails to submit the hard copies of uploaded documents within the stipulated time the tenderer will be suspended disqualified from participating in the tenders on ?procurement plat form? for a period of 12 months from the date of bid submission. The suspension of tenderer shall be automatically enforced by the e-procurement system (As per G.O.Ms. No.6 I&CAD (PW-Reforms) Dept., dt.11-01-2005 and G.O.Ms.No.245 I&CAD (PW-Reforms) dept., dt. 30-12-2005). As per G.O.Ms. No. 50 Water Resources (Reforms) Department dated: 15-10-2020, If any successful bidder fails to submit the original Hard Copies of uploaded certificates / Documents, DD / BG towards EMD within the stipulated time or if any variation is noticed between the uploaded documents and the hard copies submitted by the bidder, the successful bidder will be suspended from participating in the tenders on e- Procurement platform for a period of 3 years. The e-Procurement system would deactivate the user ID of such defaulting successful bidder based on the trigger / recommendation by the Tender Inviting Authority in the system. Besides this, the Department shall invoke all Processes of Law including criminal prosecution of such defaulting bidder as an act of extreme deterrence to deter frivolous bidders and to avoid delays in the tender process for execution of the development schemes taken up by the Government. The information to this extent may be displayed in the e- Procurement platform website and all Govt. Dept./Public Sector Units/ Local Bodies/Autonomous Bodies in AP would prevent such bidders from participating in the bidding process. 4. Procedure for Bid Submission a) Tender schedule can be downloaded from the web site: https://tender.apeprocurement.gov.in. b) Intending bidders can contact Superintending Engineer, (R&B) Circle, KADAPA, Andhra Pradesh Land Line No. 08562 247550 for any clarification, information on any working day during working hours. c) The bidder shall submit the bid and all related correspondence in English language only. d) All bidders must fill in the pre-qualification checklist in the templates provided and sign on the self-declaration form stating their compliance with all the technical and financial pre - qualification criteria and up load the same. e) E.M.D. for Rs.394100/- to be paid in the shape of Bank Guarantee in favour of Superintending Engineer, (R&B) Circle, KADAPA to be valid for 6 months from the Date of NIT, issued by any Nationalized Bank /scheduled Bank in the standard format (or) Using Net Banking / RTGS/ NEFT from registered bank accounts OR using Credit Card / Debit card (i.e., 1% of ECV). f) All bidders must upload all supporting documents in the e- Procurement portal validating their declarations and uploaded in the templates provided for the same under the technical and commercial pre-qualification criteria laid down in the check list. g) The bidders should quote their initial price offer at the prescribed field / place provided in the e-market place within the prescribed period. h) The bidder shall sign on all the documents uploaded by him including EMD along with the self-declaration for fulfilling pre - qualification criteria set by the Department (on the check list) owning responsibility for their correctness / authenticity and upload along with Tender. i) The system shall carry initially the evaluation based on the information furnished in the given templates with regard to both technical and commercial pre-qualification criteria and the declaration up loaded by the bidder. ii) iii) All bidders shall furnish the authorised communication or a letter or a scanned and uploaded copy of that letter on e- procurement Website or an e-mail from the issuing bank or any authorised communication from the bank with regard to issue of the Bank Guarantees/ Demand Draft for EMD before PQ Stage opening date and time fixed j) The price bids will be opened on the date and time fixed. k) If any bidder fails to submit the authorised communication or a letter or a scanned and uploaded copy of that letter on e- procurement Website or an e-mail from the issuing bank or any authorised communication from the bank with regard to issue of the Bank Guarantees/ Demand Draft for EMD within the stipulated time, the Initial Price Offer of the respective bidder will not be opened and they shall not be carried forward into the reverse auction phase. l) The bidders shall furnish willingness in participating reverse tendering process and an undertaking shall be uploaded to that effect along with submission of initial price offer. m) After identification of the L-1 Initial Price Offer, eligible bidders shall be transferred to the Reverse Auction Platform. (All the bidders to be registered with ?https://www.konugolu.ap.gov.in? for participating in Reverse Tendering). n) The time and date will be displayed for reverse tendering process. o) Finally, after completion of reverse tendering process, the Department shall carry out the technical bid evaluation of L1 bidder solely based on the uploaded certificates/documents, BG towards EMD in the e-procurement system.

Procedure for Bid Submission

The bidder shall submit his response through Bid submission to the tender on eProcurement platform at www.apeprocurment.gov.in by following the procedure given below. The bidder would be required to register on the e-procurement market place https://tender.apeprocurement.gov.in and submit their bids online. Offline bids shall not be entertained by the Tender Inviting Authority for the tenders published in e-procurement platform. The bidders shall submit their eligibility and qualification details, Technical bid, Financial bid etc., in the online standard formats displayed in eProcurement web site. The bidders shall upload the scanned copies of all the relevant certificates, documents etc., in support of their eligibility criteria/technical bids and other certificate/documents in the eProcurement web site. The bidder shall sign on the statements, documents, certificates, uploaded by him, owning responsibility for their correctness/authenticity. The bidder shall attach all the required documents for the specific tender after uploading the same during the bid submission as per the tender notice and bid document. The Bidder shall also ensure prior to Final Bid submission that the Encryption certificate present in the DSC Key token is the same as that mapped into his Profile page in the Eprocurement system. Service provider shall not be responsible for Non-submission of Bid in case there is a variance in the Encryption certificate between the Key token and the Uploaded certificate in the Bidders profile in the Eprocurement system. Registration with eProcurement platform: For registration and online bid submission bidders may contact HELP DESK. https://tender.apeprocurement.gov.in Digital Certificate authentication: The bidder shall authenticate the bid with his Digital Certificate for submitting the bid electronically on eProcurement platform and the bids not authenticated by digital certificate of the bidder will not be accepted on the eProcurement platform. For obtaining Digital Signature Certificate, you may please Contact: You may please Contact Registration Authorities of any Certifying Authorities in India. The list of CAs are available by clicking the link https://tender.apeprocurement.gov.in/digital-signature.html# 3. Hard copies: i) Vide ref. G.O.Ms.No.174, I&CAD dept dated:1-9-2008, submission of original hard copies of the uploaded scanned copies of Proof of online Payment (Remittance)/BG towards EMD by participating bidders to the tender inviting authority before the opening of the price bid is dispensed forthwith. ii) All the bidders shall invariably upload the scanned copies of Proof of online Payment (Remittance)/BG in eProcurement system and this will be the primary requirement to consider the bid responsive. iii) The department shall carry out the technical evaluation solely based on the uploaded certificates/documents, Proof of online Payment (Remittance)/BG towards EMD in the eProcurement system and open the price bids of the responsive bidders. iv) The department will notify the successful bidder for submission of original hardcopies of all the uploaded documents Proof of online Payment (Remittance)/BG towards EMD prior to entering into agreement. v) The successful bidder shall invariably furnish the original Proof of online Payment (Remittance)/BG towards EMD, Certificates/Documents of the uploaded scan copies to the Tender Inviting Authority before entering into agreement, either personally or through courier or post and the receipt of the same within the stipulated date shall be the responsibility of the successful bidder. The department will not take any responsibility for any delay in receipt/non-receipt of original Proof of online Payment (Remittance)/BG towards EMD, Certificates/Documents from the successful bidder before the stipulated time. On receipt of documents, the department shall ensure the genuinity of the Proof of online Payment (Remittance)/BG towards EMD and all other certificates/documents uploaded by the bidder in eProcurement system. In support of the qualification criteria before concluding the agreement. 4. The GO. Ms. No. 174 -I&CAD dated: 1-9-2008 Deactivation of Bidders If any successful bidder fails to submit the original hard copies of uploaded certificates/documents, Proof of online Payment (Remittance)/BG towards EMD within stipulated time or if any variation is noticed between the uploaded documents and the hardcopies submitted by the bidder, as the successful bidder will be suspended from participating in the tenders on eProcurement platform for a period of 3 years. The eProcurement system would deactivate the user ID of such defaulting bidder based on the trigger/recommendation by the Tender Inviting Authority in the system. Besides this, the department shall invoke all processes of law including criminal prosecution of such defaulting bidder as an act of extreme deterrence to avoid delays in the tender process for execution of the development schemes taken up by the government. Other conditions as per tender document are applicable. The bidder is requested to get a confirmed acknowledgement from the Tender Inviting Authority a proof of Hardcopies submission to avoid any discrepancy. 5. Payment of EMD: It is mandatory for all participant bidders to electronically pay EMD Online by utilizing the "Payment Gateway Service on E-Procurement platform". The Electronic Payment Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct Debit facility/Net Banking/NEFT payment modes through ICICI Bank and/or Axis Bank Payment Gateways to facilitate the transaction. This is in compliance as per G.O.Ms. 08 dated 08.05.2016. A GST of 18.00% + Bank charges on the transaction amount payable to APTS shall be applicable. In addition to this, Bidders can also pay the EMD through Download of PDF format of RTGS Challan for respective Payment gateway and pay the EMD through their Parent Bank account. Once the EMD is received by the EProcurement application, Bidders can automatically continue with their Bid Submission online. IMPORTANT NOTE REGARDING EMD PAYMENT: 1. Bidders are encouraged to use only Net banking facility for payment of EMDs as far as possible for faster refunds in case of unsuccessful Bids for the Tender. 2. Bidders are advised not to use RTGS Challan downloads at the penultimate hour of Bid submission closing as any delay by their banker would not enable Bid submission on the platform. Please allow a minimum of 60 minutes for enabling "Continuation of Bid Submission" from the time the Pool Account receives credit of the EMD from the Bidders Bank for both NEFT and RTGS Transfers. For RTGS Transfers, the Pool Account can get immediate credit whereas NEFT transfers would follow RBI Payment Cycle time. 3. Bidders are advised to pay EMD Online atleast T-1 or T-2 days before Bid submission closing date (T= Bid submission closing date) to avoid last minute delays and denials of successful Bid submission and to take care of any delays in Banking procedures. Un Successful Bidder EMD Refund process: - The bid is declared unsuccessful, under the following circumstances. Bid submitted by the bidder is not the lowest bid. Upon Finalization of the L1 Bid. Technical Disqualification of the Bid in case of 2 cover system. EMD paid but bid not submitted EMD refund will be initiated by the Tender Inviting Authority directly and through Online only and through the same payment channels as EMD received by the Department. (RTGS / NEFT /Credit Card /Debit Card refund), within 30 days from the date of publishing the Decision / Result. However, Service Provider /GoAP will not be held responsible for the delays occurring due to banking channels/procedures/processes of the respective vendor. IMPORTANT NOTE REGARDING EMD REFUNDS: Bidders are requested to use discretion in their choice of payment channel for remittance of EMD. Time taken for Refunds under Ideal conditions: 1. Net Banking / NEFT / RTGS Challan: �One (1) Banking Business Day from time of initiation of refund by Tender Inviting Authority subject to RTGS/NEFT timings of RBI. 2. Credit card/ Debit card: 7-10 working days from time of initiation of refund by the Tender Inviting Authority. However, this may be longer in case of certain bank cards. In case of delays, bidders are requested to contact the Card issuing Bank for faster resolution. 6. Payment of Transaction Fee: It is mandatory for all the participant bidders from 1st January 2006 to electronically pay a Non-refundable Transaction fee to M/s. APTS , the service provider through "Payment Gateway Service on E-Procurement platform". The Electronic Payment Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct Debit facility/Net Banking of ICICI Bank, Axis Bank to facilitate the transaction. This is in compliance as per G.O.Ms. 13 dated 07.05.2006. A GST of 18.00% + Bank charges on the transaction amount payable to APTS shall be applicable. The participating bidders will pay a transaction fee @ 0.03% of ECV (estimated contract value) with a cap of Rs.10,000/- (Rupees ten thousand only) for all works with ECV upto Rs.50 crores, and Rs.25,000/- (Rupees twenty five thousand only) for works with ECV above Rs.50 crores, at the time of bid submission electronically. For tenders wherever ECV is not available i.e., for goods and services, the transaction fee shall be calculated on quoted value. GST as levied by the GOI on transaction fee, electronic payment gateway charges shall be borne by the bidders. 7. Corpus Fund: As per GO MS No.4 User departments shall collect 0.04% of ECV (estimated contract value) with a cap of Rs. 10,000 (Rupees ten thousand only) for all works with ECV upto Rs.50 Crores, and Rs. 25,000/- (Rupees twenty-five thousand only) for works with ECV above Rs.50 Crores, from successful bidders on eProcurement platform before entering into agreement / issue of purchase orders, towards eprocurement fund in favour of Managing Director, APTS . There shall not be any charge towards eProcurement fund in case of works, goods and services with ECV less than and upto Rs. 10 lakhs 8. Tender Document: The bidder is requested to download the tender document and read all the terms and conditions mentioned in the tender Document and seek clarification if any from the Tender Inviting Authority. Any offline bid submission clause in the tender document could be neglected. The bidder has to keep track of any changes by viewing the Addendum/Corrigenda issued by the Tender Inviting Authority on time-to- time basis in the E-Procurement platform. The Department calling for tenders shall not be responsible for any claims/problems arising out of this. 9. Bid Submission Acknowledgement: The bidder shall complete all the processes and steps required for Bid submission. The system will generate an acknowledgement with a unique bid submission number after completing all the prescribed steps and processes by the bidder. Users may also note that the bids for which an acknowledgement is not generated by the e-procurement system are treated as invalid or not saved in the system. Such invalid bids are not made available to the Tender Inviting Authority for processing the bids. The Government of AP are not responsible for incomplete bid submission by users.

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