Tender Document

Process Fee	Process Fee Payable To
5000.00(INR)	The Dist Collector Chairman Samagara Shiksha V

S.No	Document Name	Stage	Document Type
1	Copy of contractors registration certificate under appropriate class with Government of Andhra Pradesh	COMMON	Mandatory
2	EMD Transaction copy	COMMON	Mandatory
3	latest Saral Form IT returns AY 2023-24	COMMON	Optional
4	Aadhar card copy with phone number	COMMON	Mandatory
5	Copy of Income Tax PAN card	COMMON	Mandatory
6	GST Registration certificate	COMMON	Mandatory
7	Latest valid GST Clearance certificate	COMMON	Optional
8	Bid processing fee slip	COMMON	Mandatory

General Terms and Conditions / Eligibility

The required class of Contractor is as follows: Class - III as per G.O.Ms.No.477, Dt: 12-11- 1998, and Class- IV as per G.O.Ms.No:94 of I&CAD (PW-COD) Dept. dated 01-07-2003. or equivalent registration with State Government . 2 EMD : Accepted Online payments only As per G.O.Ms.No.8,Dated:08.05.2016 of Information Technology, Electronics & Communications Department (eProcurement wing)., the features of the online payment facility for EMD Amount are given below. a) In the new version of procurement, the bidders can pay the EMDs using Net banking/ RTGS/ NEFT, the bidders should pay EMDs from their registered bank accounts and the unsuccessful bidders EMDs will be refunded to their registered bank accounts in the new eProcurement system. b) Also the bidders can pay the EMDs using Credit Card / Debit Card, as per the VISA/Master Card Guidelines, return of EMD will be only to the Originating Card from which payment was made, as per the standard practice of Credit Card / Debit Card refunds. c) Bank Guarantees are not accepted for the works costing up to Rs. 50.00 Lakhs as per Government orders. d) The scanned copy of Online payment receipt should be attached while submitting the bid. 3 Attested copy of Permanent Account Number (PAN) card along with latest Saral Form in support of the submission of IT returns ( AY 2017-18). 4 Copy of GST Registration Certificate along with TIN No. obtained from Commercial Tax Department 5)Details of technical personnel proposed to be employed for contract having the qualification as prescribed in the document for construction (Diploma Engineer -1 ) (Civil) 6) Information regarding litigation history. 7) Self declaration by the bidder that he is not black listed and owning the responsibility of up-loaded online is correct and genuine 8) Other conditions and further information related to tender notice may be obtained on e- procurement market place at www.apeprocurement.gov.in. 9).The tenders received with more than estimated contract value will be summarily rejected.

General Technical Terms and Conditions (Procedure)

The participating bidders have to pay transaction fee as per G.O.Ms.No. 13 dated. 5.7.2006 ,permitting integration of electronic Payment Gateway of ICICI/HDFC Banks with apeprocurement platform, which provides a facility to participating suppliers/contractors to electronically pay the transaction fee from the platform, using their online credit cards/ net banking . The Payment Gateway accepts net banking / all Master and VISA credit cards issued by any bank to conduct the transaction. 2 The Contractor should upload the scanned copies of of the following documents. (i) Each tenderer must pay an amount @ 1% of ECV as EMD and Transaction fee as specified in NIT through online payment ( Net banking/ RTGS/ NEFT / Credit Card / Debit Card)and should be scanned and uploaded along with the bid. ii) Required Registration Class of Contract. iii) Attested copy of Permanent Account Number (PAN) card along with latest Saral Form in support of the submission of IT returns ( AY 2017-18). iv) Copy of GST Registration Certificate along with TIN No. obtained from Commercial Tax Department v) Details of technical personnel proposed to be employed for contract having the qualification as prescribed in the document for construction ( Diploma Engineer -1 ) (Civil). vi) Information regarding litigation history. vii) Self declaration by the bidder that he is not black listed and owning the responsibility of up-loaded online is correct and genuine viii) If the above evidences are not produced in the required manner, the tenders will be summarily rejected. The Contractors should produce originals of all documents for verification, if asked. The Bidder has to signature on each and every uploaded documents. 4 The successful (L1) tenderer shall furnish the original hard copies of all the documents/certificates/statements uploaded by him before concluding agreement. 5. e- Procurement Corpus fund @ 0.04% administered by A.P.T.S has to be paid by the successful bidder in favour of MD, APTS, Hyderabad at the time of concluding the agreement. 6. The successful tenderer has to sign an agreement with in a period of 15 days from the date of receipt of communication of acceptance of his tender. On failure to do so, his tender will be cancelled duly forfeiting the E.M.D paid by him without issuing any further notice. 7. The Successful bidder has to pay the balance 1.5% of ECV at the time of concluding agreement . 8. Tenders shall be valid for a period of 90 days. Before expiry of validity, the authority competent to call for tender shall seek for further extension of validity from the contractors and in case the validity is not extended his tender will not be considered and the E.M.D shall be returned. 9.Any further information such as addition / deletion, changes and modifications of tender condition from time to time will be updated at any time in e-procurement through corrigendum. The bidders should view the e-procurement platform oftenly for observing the corrigendum if any till the last date and time of receiving the Technical Bid. 11.Tender inviting/receiving authority reserves the right to postpone/cancel/reject any or all the tenders with out assigning any reasons what so ever. 12. Negotiations are not permitted to be conducted at any level, 13. The defect liability for all the works will be 24 months duly taking into account normal wear and tear from the date of completion of total work. 14 The tenderers have to quote their financial bid, after due inspection of site, quarries of material etc, and after thoroughly studying the tender conditions and specifications mentioned in the tender document down load by them.

Legal Terms & Conditions

1. The Bidder should submit the litigation history for the past 5 years. 2. During continuance of the contract, the contractor and his sub contractors shall abide at all times by all existing labour enactments and rules made there under, regulations, notifications and bye laws of the State or Central Government or local authority and any other labour law (including rules), regulations, bye laws that may be passed or notifications that may be issued under any labour law in future either by the State or the Central Government or the local authority and also applicable labour regulations, health and sanitary arrangements for workmen, insurance and other benefits

Procedure for Bid Submission

The bidder shall submit his response through Bid submission to the tender on eProcurement platform at www.apeprocurment.gov.in by following the procedure given below. The bidder would be required to register on the e-procurement market place https://tender.apeprocurement.gov.in and submit their bids online. Offline bids shall not be entertained by the Tender Inviting Authority for the tenders published in e-procurement platform. The bidders shall submit their eligibility and qualification details, Technical bid, Financial bid etc., in the online standard formats displayed in eProcurement web site. The bidders shall upload the scanned copies of all the relevant certificates, documents etc., in support of their eligibility criteria/technical bids and other certificate/documents in the eProcurement web site. The bidder shall sign on the statements, documents, certificates, uploaded by him, owning responsibility for their correctness/authenticity. The bidder shall attach all the required documents for the specific tender after uploading the same during the bid submission as per the tender notice and bid document. The Bidder shall also ensure prior to Final Bid submission that the Encryption certificate present in the DSC Key token is the same as that mapped into his Profile page in the Eprocurement system. Service provider shall not be responsible for Non-submission of Bid in case there is a variance in the Encryption certificate between the Key token and the Uploaded certificate in the Bidders profile in the Eprocurement system. Registration with eProcurement platform: For registration and online bid submission bidders may contact HELP DESK. https://tender.apeprocurement.gov.in Digital Certificate authentication: The bidder shall authenticate the bid with his Digital Certificate for submitting the bid electronically on eProcurement platform and the bids not authenticated by digital certificate of the bidder will not be accepted on the eProcurement platform. For obtaining Digital Signature Certificate, you may please Contact: You may please Contact Registration Authorities of any Certifying Authorities in India. The list of CAs are available by clicking the link https://tender.apeprocurement.gov.in/digital-signature.html# 3. Hard copies: i) Vide ref. G.O.Ms.No.174, I&CAD dept dated:1-9-2008, submission of original hard copies of the uploaded scanned copies of Proof of online Payment (Remittance)/BG towards EMD by participating bidders to the tender inviting authority before the opening of the price bid is dispensed forthwith. ii) All the bidders shall invariably upload the scanned copies of Proof of online Payment (Remittance)/BG in eProcurement system and this will be the primary requirement to consider the bid responsive. iii) The department shall carry out the technical evaluation solely based on the uploaded certificates/documents, Proof of online Payment (Remittance)/BG towards EMD in the eProcurement system and open the price bids of the responsive bidders. iv) The department will notify the successful bidder for submission of original hardcopies of all the uploaded documents Proof of online Payment (Remittance)/BG towards EMD prior to entering into agreement. v) The successful bidder shall invariably furnish the original Proof of online Payment (Remittance)/BG towards EMD, Certificates/Documents of the uploaded scan copies to the Tender Inviting Authority before entering into agreement, either personally or through courier or post and the receipt of the same within the stipulated date shall be the responsibility of the successful bidder. The department will not take any responsibility for any delay in receipt/non-receipt of original Proof of online Payment (Remittance)/BG towards EMD, Certificates/Documents from the successful bidder before the stipulated time. On receipt of documents, the department shall ensure the genuinity of the Proof of online Payment (Remittance)/BG towards EMD and all other certificates/documents uploaded by the bidder in eProcurement system. In support of the qualification criteria before concluding the agreement. 4. The GO. Ms. No. 174 -I&CAD dated: 1-9-2008 Deactivation of Bidders If any successful bidder fails to submit the original hard copies of uploaded certificates/documents, Proof of online Payment (Remittance)/BG towards EMD within stipulated time or if any variation is noticed between the uploaded documents and the hardcopies submitted by the bidder, as the successful bidder will be suspended from participating in the tenders on eProcurement platform for a period of 3 years. The eProcurement system would deactivate the user ID of such defaulting bidder based on the trigger/recommendation by the Tender Inviting Authority in the system. Besides this, the department shall invoke all processes of law including criminal prosecution of such defaulting bidder as an act of extreme deterrence to avoid delays in the tender process for execution of the development schemes taken up by the government. Other conditions as per tender document are applicable. The bidder is requested to get a confirmed acknowledgement from the Tender Inviting Authority a proof of Hardcopies submission to avoid any discrepancy. 5. Payment of EMD: It is mandatory for all participant bidders to electronically pay EMD Online by utilizing the "Payment Gateway Service on E-Procurement platform". The Electronic Payment Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct Debit facility/Net Banking/NEFT payment modes through ICICI Bank and/or Axis Bank Payment Gateways to facilitate the transaction. This is in compliance as per G.O.Ms. 08 dated 08.05.2016. A GST of 18.00% + Bank charges on the transaction amount payable to APTS shall be applicable. In addition to this, Bidders can also pay the EMD through Download of PDF format of RTGS Challan for respective Payment gateway and pay the EMD through their Parent Bank account. Once the EMD is received by the EProcurement application, Bidders can automatically continue with their Bid Submission online. IMPORTANT NOTE REGARDING EMD PAYMENT: 1. Bidders are encouraged to use only Net banking facility for payment of EMDs as far as possible for faster refunds in case of unsuccessful Bids for the Tender. 2. Bidders are advised not to use RTGS Challan downloads at the penultimate hour of Bid submission closing as any delay by their banker would not enable Bid submission on the platform. Please allow a minimum of 60 minutes for enabling "Continuation of Bid Submission" from the time the Pool Account receives credit of the EMD from the Bidders Bank for both NEFT and RTGS Transfers. For RTGS Transfers, the Pool Account can get immediate credit whereas NEFT transfers would follow RBI Payment Cycle time. 3. Bidders are advised to pay EMD Online atleast T-1 or T-2 days before Bid submission closing date (T= Bid submission closing date) to avoid last minute delays and denials of successful Bid submission and to take care of any delays in Banking procedures. Un Successful Bidder EMD Refund process: - The bid is declared unsuccessful, under the following circumstances. Bid submitted by the bidder is not the lowest bid. Upon Finalization of the L1 Bid. Technical Disqualification of the Bid in case of 2 cover system. EMD paid but bid not submitted EMD refund will be initiated by the Tender Inviting Authority directly and through Online only and through the same payment channels as EMD received by the Department. (RTGS / NEFT /Credit Card /Debit Card refund), within 30 days from the date of publishing the Decision / Result. However, Service Provider /GoAP will not be held responsible for the delays occurring due to banking channels/procedures/processes of the respective vendor. IMPORTANT NOTE REGARDING EMD REFUNDS: Bidders are requested to use discretion in their choice of payment channel for remittance of EMD. Time taken for Refunds under Ideal conditions: 1. Net Banking / NEFT / RTGS Challan: �One (1) Banking Business Day from time of initiation of refund by Tender Inviting Authority subject to RTGS/NEFT timings of RBI. 2. Credit card/ Debit card: 7-10 working days from time of initiation of refund by the Tender Inviting Authority. However, this may be longer in case of certain bank cards. In case of delays, bidders are requested to contact the Card issuing Bank for faster resolution. 6. Payment of Transaction Fee: It is mandatory for all the participant bidders from 1st January 2006 to electronically pay a Non-refundable Transaction fee to M/s. APTS , the service provider through "Payment Gateway Service on E-Procurement platform". The Electronic Payment Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct Debit facility/Net Banking of ICICI Bank, Axis Bank to facilitate the transaction. This is in compliance as per G.O.Ms. 13 dated 07.05.2006. A GST of 18.00% + Bank charges on the transaction amount payable to APTS shall be applicable. The participating bidders will pay a transaction fee @ 0.03% of ECV (estimated contract value) with a cap of Rs.10,000/- (Rupees ten thousand only) for all works with ECV upto Rs.50 crores, and Rs.25,000/- (Rupees twenty five thousand only) for works with ECV above Rs.50 crores, at the time of bid submission electronically. For tenders wherever ECV is not available i.e., for goods and services, the transaction fee shall be calculated on quoted value. GST as levied by the GOI on transaction fee, electronic payment gateway charges shall be borne by the bidders. 7. Corpus Fund: As per GO MS No.4 User departments shall collect 0.04% of ECV (estimated contract value) with a cap of Rs. 10,000 (Rupees ten thousand only) for all works with ECV upto Rs.50 Crores, and Rs. 25,000/- (Rupees twenty-five thousand only) for works with ECV above Rs.50 Crores, from successful bidders on eProcurement platform before entering into agreement / issue of purchase orders, towards eprocurement fund in favour of Managing Director, APTS . There shall not be any charge towards eProcurement fund in case of works, goods and services with ECV less than and upto Rs. 10 lakhs 8. Tender Document: The bidder is requested to download the tender document and read all the terms and conditions mentioned in the tender Document and seek clarification if any from the Tender Inviting Authority. Any offline bid submission clause in the tender document could be neglected. The bidder has to keep track of any changes by viewing the Addendum/Corrigenda issued by the Tender Inviting Authority on time-to- time basis in the E-Procurement platform. The Department calling for tenders shall not be responsible for any claims/problems arising out of this. 9. Bid Submission Acknowledgement: The bidder shall complete all the processes and steps required for Bid submission. The system will generate an acknowledgement with a unique bid submission number after completing all the prescribed steps and processes by the bidder. Users may also note that the bids for which an acknowledgement is not generated by the e-procurement system are treated as invalid or not saved in the system. Such invalid bids are not made available to the Tender Inviting Authority for processing the bids. The Government of AP are not responsible for incomplete bid submission by users.

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