Tender Document

S.No	Document Name	Stage	Document Type
1	Registration Certification	COMMON	Mandatory
2	EMD	COMMON	Mandatory
3	Transaction Fee Details	COMMON	Mandatory
4	The detailes of similar works executed as prime contractor in the same name during the last five financial years showing year wise break up of value of work executed duly supported with work done certificates work wise statement	COMMON	Mandatory
5	The information and litigation history statement	COMMON	Mandatory
6	The information on existing commitments with supporting certificates statement	COMMON	Mandatory
7	The physical quantities of specified works executed as prime contractor in the same name in the last five financial years with year wise break up work wise duly supported with work done certificates statement	COMMON	Mandatory
8	Reports on the financial standing of the bidder such as profit and loss statements and auditors reports for the past three years	COMMON	Mandatory
9	The availability of Key personnel statement	COMMON	Mandatory
10	GST Registration certificate incorporating Tax identification number TIN	COMMON	Mandatory
11	Any other documents as per NIT	COMMON	Optional
12	Critical equipment and field lab equipment owned along with evidence of ownership as shown in document or evidence of possessing them on hire leases buying as defined in document	COMMON	Mandatory
13	Permanent Account number PAN card issued by IT department Latest IT Returns	COMMON	Mandatory
14	Annual turnover certificate certified by CA supported with profit and loss statements and balance sheets or experience certificates for Civil Engineering works executed in last five financial years issued by the EE and countersigned by the SE or equivalent rank	COMMON	Mandatory
15	Availability of working capital for the work Liquid assets, credit facility and availability of other financial resources such as solvency In prescribed format etc	COMMON	Mandatory
16	Permanent Account number PAN card issued by IT department and Latest IT Returns of last 3 years	COMMON	Mandatory
17	The bidder has to produce Declaration and documentary evidence of having owned/leased/hired Hot Mix plant with in a distance of 70KMs from the work site	COMMON	Mandatory
18	Latest saral	COMMON	Mandatory
19	GST CLEARANCE	COMMON	Optional

General Terms and Conditions / Eligibility

Reverse Tendering Process: As per G.O.Ms. No. 67 Water Resources (Reforms) Department dated: 16-08-2019.(Para wise details as detailed below) i) All bidders shall self-declare their details under each technical and financial criterion on the e-procurement platform along with an undertaking confirming their compliance with the technical and financial criterion prescribed in the bid document. ii) All bidders shall submit supporting documents for their submittals under each technical and financial criterion. In case of documents found to be defective, incorrect or forged and therefore claim of Qualification is not supported, severe action including forfeiture of EMD shall be taken. iii) The threshold values of Technical and Financial qualification as prescribed by the department shall be displayed to the bidders on the screen of online e-procurement site. The bidders have to submit their details of qualification criterion in prescribed text boxes along with their self-declaration on the fulfillment of qualification criterion prescribed. The system automatically evaluates the qualification details uploaded by the bidders and enable the qualified bidders only to quote for their price bid in the prescribed box for the work. iv) All bidders satisfying pre-qualification criterion as per their submittals and self-declaration on e-procurement site shall quote their price offer. iv.a) All the participated bidders should submit hard copies before opening of price bid without fail, failing which the bidder may be treated as disqualified. v) The Price bids of all the bidders shall be opened and the lowest quoted price bid among the qualified bidders in the tender process shall be determined. vi) To conduct the reverse tender process at least two bidders would be required. vii) The L1 Price Offer (Initial) shall be the maximum allowable Bid price for the reverse tendering process. viii) Only one round of reverse tendering shall be carried out in which bidders can revise their bids multiple times within the time limits specified. ix) At the start of the Reverse Tendering process the Maximum Allowable Bid Price will be set and bidders shall submit their bids in an online platform. x) Names of the bidders shall be anonymously masked in the Reverse Tendering process and bidders will be given suitable dummy names. xi) The initial period of the Reverse tendering process will start after 3 hours, following which there will be auto extensions of time by 15 minutes in case of any reduction in bids recorded in the prior 15 minutes. xii) Only the current L1 bid shall be visible to all bidders who may revise their bids until the end of the process. xiii) Decrements made in each subsequent bid shall not be less than 0.5% of the IBM/ECV uploaded. xiv) The L1 bid may be determined following a period of inactivity of more than 15 minutes of reverse bidding after the initial 3 hour period after closure of the main bidding. xv) Following the determination of the L1 bid, the L1 bidder?s supporting documents under each technical and commercial criterion shall be verified. The reverse tendering process shall be on hold for a maximum period of 24 hours (1 day) while the L1 bidder?s supporting documents are verified. xvi) Upon successful verification of the L1 bidder?s supporting documents, the reverse tendering process shall be closed declaring the L1 bidder as ?successful bidder? and the remaining bidders in the process shall be notified as ?unsuccessful? and their respective EMDs shall be refunded. xivii) In case there are discrepancies between the L1 bidder?s declarations under the technical and financial criteria and the supporting documents submitted, the L1 bidder shall be disqualified, his EMD shall be forfeited, he will be removed from the reverse tendering process and the remaining bidders shall be notified of the date and time when the reverse tendering process shall be resumed. xiviii) The reverse tendering process shall be resumed with the L2 price as the Maximum Allowable Bid Price. xix) Only 15 minutes shall be initially allowed for the remaining bidders to revise their bids, subject to automatic extensions of 15 minutes in case of any reduction in bids recorded in the prior 15 minutes. xx) The reverse tendering process shall continue until the determination of a successful bidder. Conclusion of the Reverse Tendering Process:- i) After conclusion of the reverse auction process, the pre-qualification criteria of all bidders shall be verified. In case of successful verification of pre-qualification criteria of the L-1 Bidder and if qualified he will be awarded the contract and the EMDs of un successful bidders shall be refunded. ii) If any variation is noticed between the up loaded documents, information furnished in the given templates in respect of both technical and commercial prequalification criteria and the self-declaration submitted by the bidder, the bidder will be suspended from participating in the tenders on e-procurement platform for a period of 3 years. If any of the documents furnished by the bidder are found to be false / fabricated / bogus, at any time the bidder will be black listed and the EMD will be forfeited. iii) In case of the L1 bidder being disqualified, the Department reserves the right to restart the reverse auction process with the L2 price of the concluded reverse auction as the start/ maximum bid price OR to restart the entire tendering process from the NIT Stage. In either case, the date and time of the subsequent process shall be communicated to the remaining bidders thru online. iv) e-procurement corpus fund: An e-procurement corpus fund of Rs.10, 000/- administered by APTS has to be paid by the successful bidder in the shape of Demand draft in favour of Managing Director, AP Technological Services, and Vijayawada at the time of concluding the agreement.

General Technical Terms and Conditions (Procedure)

1) Even at the stage of execution of work, if found that the contractor had produced false / fake certificates or information, he will be black listed and the contract will be determined under clause 60 (a) of PS to APSS, (2) The participating bidders will have to pay transaction fee @ 0.03% of ECV (Estimated Contract value) +12.36%ST on transaction fee with a cap of Rs.10,000/- (Rupees Ten thousand only) for all works with ECV upto Rs.50.00 crores and Rs.25,000/- (Rupees twenty five thousand only) for works with ECV above Rs.50.00 crores, at the time of bid submission. All the participants shall electronically pay the transaction fee to the service provider through "Payment Gateway Service on eprocurement platform".The Electronic Payment Gateway accepts all Master and Visa cards issued by any bank to facilitate the transaction. (3) The successful tenderer has to pay 0.04% of estimate contract value towards e-procurement corpus fund by the way of DD in favour of MD, APTS, Hyderabad and hand over the same to the Superintending Engineer, Panchayati Raj, Visakhpatnam, at the time of concluding agreement. (4)The tender inviting / receiving authority reserves the right to postpone / cancel / reject any or all the tenders without assigning any reason whatsoever, (5) Negotiations are not permitted to be conducted at any level, (6) The defect liability for all the works will be 60 months duly taking into account normal wear and tear from the date of completion of total work, (7) If the Office happens to be closed on account of extraordinary holiday on the date of opening of the bids as specified, the bids will be opened on the next working day at the same time and venue, (8) the tender shall be valid for a period of 90 days from the last date for receipt of bid, (9) Price adjustment shall be allowed for Steel,Cement,Bitumen & POL in terms of G.O.Ms.No.122 dated 30.03.2007 of PR&RD (Progs.II) dept. for all the works irrespective of cost and agreement period subject to following conditions: i) Price Adjustment shall be both for increase and decrease in the prices for the works completed within original agreement period. ii) In addition, price adjustment shall be for valid extension given for natural calamaties duly limiting to the actual period/days lost and for portion of work where work is delayed due to land acquisition/shifting of utilities (this shall also be limited to actual length affected) (iii) The variation clause will be allowed when the variation in rates is more or less than 5% of the rates provided in the technically sanctioned estimate based on which bids are invited (or) All India Wholesale Price Index as stipulated in the G.O.Ms.No.35 dated 28.2.06 of TR &B(RI) dept.on the date twenty eight days prior to closing date of submission of bids, which ever is advantageous to the department. 11) Any other details can be seen in the tender document. Special Conditions: 1] The cost of tender document is dispensed with. 2] The bidders can download the tender documents at free of cost 3] The validity of the tender is 90 days from the opening of the price bid. 4] The bidder should submit the following along with bid. (a) The Successful bidder has to pay the transaction Fee of 0.04% on estimated contract value of the work to M.D., A.P.T.S., Hyderabad before concluding agreement, which will be reimbursed later to him 5] All the uploaded documents and certificates shall be signed by the tenderer duly stating that the details furnished are correct. A certificate shall be uploaded on e-platform other wise the Technical Bid shall not be considered. 6] A Certificate that I have gone through all the tender conditions and accepted them without any pre conditions should be uploaded in e-platform other wise the Technical Bid shall not be considered. 7] Even while execution of the work, if found that the contractor had produced false/fake/Bogus certificates of experience, he will be black listed and the contract will be terminated at any time. 8] No tender shall bear any cause of action or claim against any officer of the department. 9] The Process of tenders will be as per G.O. Ms.No.268dt03.09.2003 of PR& RD (Progs II) Department Hyderabad.and Go Ms No 67 dt.1608.19 of the Water resources (Reforms) Department 10] The bidder can be Registered on Line as Registered in the Original registration Name, or Firm, otherwise the tender will not be Considered. Code numbers registration will not be considered. The company name should be given. 11] deleted 12] The tender inviting / receiving authority reserves the right to postpone / cancel / reject any or all the tenders without assigning any reasons what so ever. Negotiations are not permitted to be conducted at any level. Enquiry in this regard will not be entertained. 13] The defect liability for all the works will be 60 months duly taking in to account normal wear and tear from the date of completion of total work. 14]. If the office happens to be closed on account of extraordinary holiday, the date of opening of the bids as specified, the bids will be opened on the next working day at the same time and venue. 15] Any other details can be seen in the tender document 16] Schedule of seignorage charges will be included in the agreement for recovery in the work bills. 17] Record of Tests to be conducted by the contractor in respect of materials / workmanship will be included in the agreement as per V & QC instructions. 18] Q. C. Tests should be under taken by the Technical agents in the field laboratory and the results should be produced in writing to the department from time to time for satisfaction. 19] Any correspondence on the work should be done by the contractor only. There should not be any sort of interference by unauthorized person in the designated work on behalf of the contractor. 20] Any taxes liable to be imposed by the Government from time to time will be levied on the work bills without any notice. The department bears no responsibility in this regard. 21] Any further information such as addition / deletion, changes and modifications of tender condition from time to time will be updated at any time in e-procurement through corrigondum. The bidders should view the e-procurement platform oftenly for observing the corrigondum if any till the last date and time of receiving the technical bid. 22]. The ongoing works status will be taken into consideration for Technical Evaluation as per the records available in this office if the bidder has not submitted the details. 23] deleted. 24] Less Tender Percentage should not be utilized for execution of additional items

Legal Terms & Conditions

1. The Bidder should submit the litigation history for the past 5 years. 2. During continuance of the contract, the contractor and his sub contractors shall abide at all times by all existing labour enactments and rules made there under, regulations, notifications and bye laws of the State or Central Government or local authority and any other labour law (including rules), regulations, bye laws that may be passed or notifications that may be issued under any labour law in future either by the State or the Central Government or the local authority and also applicable labour regulations, health and sanitary arrangements for workmen, insurance and other benefits and 3.other terms and conditions as per SBD.

Procedure for Bid Submission

The bidder shall submit his response through Bid submission to the tender on eProcurement platform at www.apeprocurment.gov.in by following the procedure given below. The bidder would be required to register on the e-procurement market place https://tender.apeprocurement.gov.in and submit their bids online. Offline bids shall not be entertained by the Tender Inviting Authority for the tenders published in e-procurement platform. The bidders shall submit their eligibility and qualification details, Technical bid, Financial bid etc., in the online standard formats displayed in eProcurement web site. The bidders shall upload the scanned copies of all the relevant certificates, documents etc., in support of their eligibility criteria/technical bids and other certificate/documents in the eProcurement web site. The bidder shall sign on the statements, documents, certificates, uploaded by him, owning responsibility for their correctness/authenticity. The bidder shall attach all the required documents for the specific tender after uploading the same during the bid submission as per the tender notice and bid document. The Bidder shall also ensure prior to Final Bid submission that the Encryption certificate present in the DSC Key token is the same as that mapped into his Profile page in the Eprocurement system. Service provider shall not be responsible for Non-submission of Bid in case there is a variance in the Encryption certificate between the Key token and the Uploaded certificate in the Bidders profile in the Eprocurement system. Registration with eProcurement platform: For registration and online bid submission bidders may contact HELP DESK. https://tender.apeprocurement.gov.in Digital Certificate authentication: The bidder shall authenticate the bid with his Digital Certificate for submitting the bid electronically on eProcurement platform and the bids not authenticated by digital certificate of the bidder will not be accepted on the eProcurement platform. For obtaining Digital Signature Certificate, you may please Contact: You may please Contact Registration Authorities of any Certifying Authorities in India. The list of CAs are available by clicking the link https://tender.apeprocurement.gov.in/digital-signature.html# 3. Hard copies: i) Vide ref. G.O.Ms.No.174, I&CAD dept dated:1-9-2008, submission of original hard copies of the uploaded scanned copies of Proof of online Payment (Remittance)/BG towards EMD by participating bidders to the tender inviting authority before the opening of the price bid is dispensed forthwith. ii) All the bidders shall invariably upload the scanned copies of Proof of online Payment (Remittance)/BG in eProcurement system and this will be the primary requirement to consider the bid responsive. iii) The department shall carry out the technical evaluation solely based on the uploaded certificates/documents, Proof of online Payment (Remittance)/BG towards EMD in the eProcurement system and open the price bids of the responsive bidders. iv) The department will notify the successful bidder for submission of original hardcopies of all the uploaded documents Proof of online Payment (Remittance)/BG towards EMD prior to entering into agreement. v) The successful bidder shall invariably furnish the original Proof of online Payment (Remittance)/BG towards EMD, Certificates/Documents of the uploaded scan copies to the Tender Inviting Authority before entering into agreement, either personally or through courier or post and the receipt of the same within the stipulated date shall be the responsibility of the successful bidder. The department will not take any responsibility for any delay in receipt/non-receipt of original Proof of online Payment (Remittance)/BG towards EMD, Certificates/Documents from the successful bidder before the stipulated time. On receipt of documents, the department shall ensure the genuinity of the Proof of online Payment (Remittance)/BG towards EMD and all other certificates/documents uploaded by the bidder in eProcurement system. In support of the qualification criteria before concluding the agreement. 4. The GO. Ms. No. 174 -I&CAD dated: 1-9-2008 Deactivation of Bidders If any successful bidder fails to submit the original hard copies of uploaded certificates/documents, Proof of online Payment (Remittance)/BG towards EMD within stipulated time or if any variation is noticed between the uploaded documents and the hardcopies submitted by the bidder, as the successful bidder will be suspended from participating in the tenders on eProcurement platform for a period of 3 years. The eProcurement system would deactivate the user ID of such defaulting bidder based on the trigger/recommendation by the Tender Inviting Authority in the system. Besides this, the department shall invoke all processes of law including criminal prosecution of such defaulting bidder as an act of extreme deterrence to avoid delays in the tender process for execution of the development schemes taken up by the government. Other conditions as per tender document are applicable. The bidder is requested to get a confirmed acknowledgement from the Tender Inviting Authority a proof of Hardcopies submission to avoid any discrepancy. 5. Payment of EMD: It is mandatory for all participant bidders to electronically pay EMD Online by utilizing the ?Payment Gateway Service on E-Procurement platform". The Electronic Payment Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct Debit facility/Net Banking/NEFT payment modes through ICICI Bank and/or Axis Bank Payment Gateways to facilitate the transaction. This is in compliance as per G.O.Ms. 08 dated 08.05.2016. A GST of 18.00% + Bank charges on the transaction amount payable to APTS shall be applicable. In addition to this, Bidders can also pay the EMD through Download of PDF format of RTGS Challan for respective Payment gateway and pay the EMD through their Parent Bank account. Once the EMD is received by the EProcurement application, Bidders can automatically continue with their Bid Submission online. IMPORTANT NOTE REGARDING EMD PAYMENT: 1. Bidders are encouraged to use only Net banking facility for payment of EMDs as far as possible for faster refunds in case of unsuccessful Bids for the Tender. 2. Bidders are advised not to use RTGS Challan downloads at the penultimate hour of Bid submission closing as any delay by their banker would not enable Bid submission on the platform. Please allow a minimum of 60 minutes for enabling ?Continuation of Bid Submission? from the time the Pool Account receives credit of the EMD from the Bidder?s Bank for both NEFT and RTGS Transfers. For RTGS Transfers, the Pool Account can get immediate credit whereas NEFT transfers would follow RBI Payment Cycle time. 3. Bidders are advised to pay EMD Online atleast T-1 or T-2 days before Bid submission closing date (T= Bid submission closing date) to avoid last minute delays and denials of successful Bid submission and to take care of any delays in Banking procedures. Un Successful Bidder EMD Refund process: - The bid is declared unsuccessful, under the following circumstances. Bid submitted by the bidder is not the lowest bid. Upon Finalization of the L1 Bid. Technical Disqualification of the Bid in case of 2 cover system. EMD paid but bid not submitted EMD refund will be initiated by the Tender Inviting Authority directly and through Online only and through the same payment channels as EMD received by the Department. (RTGS / NEFT /Credit Card /Debit Card refund), within 30 days from the date of publishing the Decision / Result. However, Vupadhi /GoAP will not be held responsible for the delays occurring due to banking channels/procedures/processes of the respective vendor. IMPORTANT NOTE REGARDING EMD REFUNDS: Bidders are requested to use discretion in their choice of payment channel for remittance of EMD. Time taken for Refunds under Ideal conditions: 1. Net Banking / NEFT / RTGS Challan: �One (1) Banking Business Day from time of initiation of refund by Tender Inviting Authority subject to RTGS/NEFT timings of RBI. 2. Credit card/ Debit card: 7-10 working days from time of initiation of refund by the Tender Inviting Authority. However, this may be longer in case of certain bank cards. In case of delays, bidders are requested to contact the Card issuing Bank for faster resolution. 6. Payment of Transaction Fee: It is mandatory for all the participant bidders from 1st January 2006 to electronically pay a Non-refundable Transaction fee to M/s. APTS , the service provider through "Payment Gateway Service on E-Procurement platform". The Electronic Payment Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct Debit facility/Net Banking of ICICI Bank, Axis Bank to facilitate the transaction. This is in compliance as per G.O.Ms. 13 dated 07.05.2006. A GST of 18.00% + Bank charges on the transaction amount payable to APTS shall be applicable. 7. Corpus Fund: As per GO MS No.4 User departments shall collect 0.04% of ECV (estimated contract value) with a cap of Rs. 10,000 (Rupees ten thousand only) for all works with ECV upto Rs.50 Crores, and Rs. 25,000/- (Rupees twenty-five thousand only) for works with ECV above Rs.50 Crores, from successful bidders on eProcurement platform before entering into agreement / issue of purchase orders, towards eprocurement fund in favour of Managing Director, APTS . There shall not be any charge towards eProcurement fund in case of works, goods and services with ECV less than and upto Rs. 10 lakhs 8. Tender Document: The bidder is requested to download the tender document and read all the terms and conditions mentioned in the tender Document and seek clarification if any from the Tender Inviting Authority. Any offline bid submission clause in the tender document could be neglected. The bidder has to keep track of any changes by viewing the Addendum/Corrigenda issued by the Tender Inviting Authority on time-to- time basis in the E-Procurement platform. The Department calling for tenders shall not be responsible for any claims/problems arising out of this. 9. Bid Submission Acknowledgement: The bidder shall complete all the processes and steps required for Bid submission. The system will generate an acknowledgement with a unique bid submission number after completing all the prescribed steps and processes by the bidder. Users may also note that the bids for which an acknowledgement is not generated by the e-procurement system are treated as invalid or not saved in the system. Such invalid bids are not made available to the Tender Inviting Authority for processing the bids. The Government of AP are not responsible for incomplete bid submission by users. Procedure for Bid Submission a) All bidders must fill out the pre-qualification checklist in the templates provided and sign on the self-declaration form stating their compliance with all the technical and financial pre- qualification criteria and up load the same. b) All bidders must upload all supporting documents in the e-Procurement portal validating their declarations and uploaded in the templates provided for the same under the technical and commercial pre-qualification criteria laid out in the check list. c) The bidders should quote their initial price offer at the prescribed field / place provided in the e-market place within the prescribed period. Bid Price should be quoted online in the specified template. In case of discrepancy between the Price Bid quoted online and in supporting documents uploaded, the Price Bid quoted in the template provided online only would be considered for evaluation. d) The system shall carry initially the evaluation based on the information furnished in the given templates with regard to both technical and commercial pre-qualification criteria and the declaration up loaded by the bidder. e) If any bidder fails to submit the original hard copies of the BG for EMD within the stipulated time, the Initial Price Offer of the respective bidder will not be opened and they shall not be carried forward into the reverse auction phase. f) After identification of the L-1 Initial Price Offer, eligible (those who have submitted original hard copies of the BG for EMD bidders shall be transferred to the Reverse Auction Platform. (All the bidders to be registered with ?https: //www.konugolu.ap.gov.in?. for participating in Reverse Tendering). g) The time and date will be displayed for reverse tendering process. h) Finally, after completion of reverse tendering process the Department shall carry out the technical bid evaluation solely based on the uploaded certificates/documents, BG towards EMD in the e-procurement system. If any condition regarding receipt of Bids in conventional method appearing in the Bid document which may be redundant or contrary with reference to the reverse bidding process, such condition is to be treated as not applicable.

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