Tender Document

S.No	Document Name	Stage	Document Type
1	The EMD as per Clause	COMMON	Mandatory
2	Certificates uploaded by the bidder must Self Attested	COMMON	Mandatory
3	The Registration certificate of the Contractor	COMMON	Mandatory
4	Certificate stating that I have gone through all the tender conditions and accepted them without any preconditions	COMMON	Mandatory
5	Self declaration to the effect of genuineness of certificates furnished by him and regarding history of litigation, arbitration and criminal cases pending against him/her	COMMON	Mandatory
6	GST registration certificate of the Contractor	COMMON	Optional
7	Income Tax returns of the contractor for the current year	COMMON	Optional
8	Availability either owned or hired of the key and critical equipment	COMMON	Optional

General Terms and Conditions / Eligibility

1. Bids are invited on the e-Procurement platform for the above-mentioned work from the contractors / contracting firms eligible as per clause 7, registered with Government of A.P. 2. Tender Schedules: Tender Schedules can be downloaded cost from the Web site www.apeprocurement.gov.in 3. Form of Contract: Lump sum contract. 4. Class of Contractor Eligible: Class V as per G.O.Ms.No.94 PR & RD Date: 1-7-2003 or equivalent registration with State Government/Government of India/Government undertaking. The eligible intending bidders would be required to enroll themselves on the e-Procurement Market Place www.apeprocurement.gov.in and submit their bids online. Note: The tender opening dates stipulated are extendable by the department if it happens to be the Public Holidays or any other valid reason. 5. The tenderer is subject to be disqualified, if he is found to have misled or furnished false information in the forms/statements / certificates submitted in proof of qualification requirements or record of performance such as abandoning of work not properly completed in earlier contracts, inordinate delays in completion of the works, litigation history and or Financial failures. 6. Even while execution of the work, if found that the contractor had produced false/fake certificates of experience, he will be black listed and the contract will be terminated and his EMD will be forfeited. 7. TRANSACTION FEES: The participating bidder shall pay transaction fee of Rs. /- (Rupees Only) (including 15% service Tax) All tenders here to pay above non refundable transaction fee to M/s VupadhiTechnologies through electronic payment gateway of ICICI/HDFC banks with eprocurement platform, which provides a facility to participating suppliers/contractors to electronically pay the transaction fee from the platform using their credit cards. The fact is mandatory.

General Technical Terms and Conditions (Procedure)

1. If, any other condition regarding receipt of tenders in conventional method appearing in the tender documents may please be treated as not applicable. 2. The documents that are uploaded in the Internet only will be considered for Financial BidEvaluation. 3. The Contractors are requested to upload the information in Zip format preferably. 4. The contractor shall be required to furnish a declaration in e procurement stating that the soft copies uploaded by him are genuine. Any incorrectness/deviation noticed will be viewed seriously and apart from canceling the work duly forfeiting the EMD, criminal action will be initiated including suspension of business. 5. All the uploaded documents furnished in support of eligibility for the tender, should be self attested by the tenderer. The tenderers need not to upload the tender schedules of volume-I & Volume-II in eprocurement, but they have to furnish the certificate in e procurement stating that I have gone through all the tender conditions and accepted them without any pre conditions. Non submission of this certificate will liable for rejection of the bid. 6. The successful (LI) bidder shall furnish the original hard copies of all documents/certificates/statements uploaded by him before concluding agreement. 7. The successful bidder shall pay an amount equivalent to 0.04% of ECV (estimated contract value) with a cap of Rs. 10,000 (Rupees ten thousand only) for all works with ECV upto Rs. 50 Crores on e-Procurement platform before entering into agreement/issue of purchase orders, towards e-procurement fund in favour of Managing Director, APTS, Hyderabad through the Agreement authority. 8. The tender conditions given in the Uploaded tender documents is only be considered. 9. Tenders up to 15% less than estimate will be accepted, but for tenders in excess of less than 15% of the estimate, a Demand Draft for the difference amount between the tendered amount and 85% of the estimate value will be taken at the time of Agreement. So that if the tenderer leaves the work midway and the department is forced to call for the works once again the Demand Draft shall be used to finance the re-tendered work. 10. Tenders can be post phoned, rejected or cancelled at any time by the tender inviting authority without any prior notice (or) without assigning any reason. Final decision in this regard lies with the tender inviting authority. 11. The Successful Contractor shall purchase the items like DI Butterfly Valves, sluice valves etc., manufactured by the local SSI units preferably. `

Legal Terms & Conditions

1 In case of any disputes or differences between the parties to the contract, the contractor should put his claims in writing within 15 days to the Chief Engineer, RWS, PR, Vijayawada for settlement. 2. For claims upto Rs.5.00 lakhs, the decision of the Chief Engineer, RWS, PR, Vijayawada is final and binding on both the parties. For claims in excess of Rs.5.00 lakhs, and if the contractor is not satisfied with the decisions of the Chief Engineer, RWS, PR, Vijayawada , for claims up to 5.00 lakhs he may ask the department in writing for arbitration within 30 days of communication of written decision. 3. The contractor may seek appointment of arbitrator from the panel of persons appointed by the department. 4. If the contractor does not refer the dispute to the department for arbitration within the above 30 days, the decision of the Chief Engineer (RWS) will be final.

Procedure for Bid Submission

The bidder shall submit his response through Bid submission to the tender on eProcurement platform at www.apeprocurment.gov.in by following the procedure given below. The bidder would be required to register on the e-procurement market place https://tender.apeprocurement.gov.in and submit their bids online. Offline bids shall not be entertained by the Tender Inviting Authority for the tenders published in e-procurement platform. The bidders shall submit their eligibility and qualification details, Technical bid, Financial bid etc., in the online standard formats displayed in eProcurement web site. The bidders shall upload the scanned copies of all the relevant certificates, documents etc., in support of their eligibility criteria/technical bids and other certificate/documents in the eProcurement web site. The bidder shall sign on the statements, documents, certificates, uploaded by him, owning responsibility for their correctness/authenticity. The bidder shall attach all the required documents for the specific tender after uploading the same during the bid submission as per the tender notice and bid document. The Bidder shall also ensure prior to Final Bid submission that the Encryption certificate present in the DSC Key token is the same as that mapped into his Profile page in the Eprocurement system. Service provider shall not be responsible for Non-submission of Bid in case there is a variance in the Encryption certificate between the Key token and the Uploaded certificate in the Bidders profile in the Eprocurement system. Registration with eProcurement platform: For registration and online bid submission bidders may contact HELP DESK. https://tender.apeprocurement.gov.in Digital Certificate authentication: The bidder shall authenticate the bid with his Digital Certificate for submitting the bid electronically on eProcurement platform and the bids not authenticated by digital certificate of the bidder will not be accepted on the eProcurement platform. For obtaining Digital Signature Certificate, you may please Contact: You may please Contact Registration Authorities of any Certifying Authorities in India. The list of CAs are available by clicking the link https://tender.apeprocurement.gov.in/digital-signature.html# 3. Hard copies: i) Vide ref. G.O.Ms.No.174, I&CAD dept dated:1-9-2008, submission of original hard copies of the uploaded scanned copies of Proof of online Payment (Remittance)/BG towards EMD by participating bidders to the tender inviting authority before the opening of the price bid is dispensed forthwith. ii) All the bidders shall invariably upload the scanned copies of Proof of online Payment (Remittance)/BG in eProcurement system and this will be the primary requirement to consider the bid responsive. iii) The department shall carry out the technical evaluation solely based on the uploaded certificates/documents, Proof of online Payment (Remittance)/BG towards EMD in the eProcurement system and open the price bids of the responsive bidders. iv) The department will notify the successful bidder for submission of original hardcopies of all the uploaded documents Proof of online Payment (Remittance)/BG towards EMD prior to entering into agreement. v) The successful bidder shall invariably furnish the original Proof of online Payment (Remittance)/BG towards EMD, Certificates/Documents of the uploaded scan copies to the Tender Inviting Authority before entering into agreement, either personally or through courier or post and the receipt of the same within the stipulated date shall be the responsibility of the successful bidder. The department will not take any responsibility for any delay in receipt/non-receipt of original Proof of online Payment (Remittance)/BG towards EMD, Certificates/Documents from the successful bidder before the stipulated time. On receipt of documents, the department shall ensure the genuinity of the Proof of online Payment (Remittance)/BG towards EMD and all other certificates/documents uploaded by the bidder in eProcurement system. In support of the qualification criteria before concluding the agreement. 4. The GO. Ms. No. 174 -I&CAD dated: 1-9-2008 Deactivation of Bidders If any successful bidder fails to submit the original hard copies of uploaded certificates/documents, Proof of online Payment (Remittance)/BG towards EMD within stipulated time or if any variation is noticed between the uploaded documents and the hardcopies submitted by the bidder, as the successful bidder will be suspended from participating in the tenders on eProcurement platform for a period of 3 years. The eProcurement system would deactivate the user ID of such defaulting bidder based on the trigger/recommendation by the Tender Inviting Authority in the system. Besides this, the department shall invoke all processes of law including criminal prosecution of such defaulting bidder as an act of extreme deterrence to avoid delays in the tender process for execution of the development schemes taken up by the government. Other conditions as per tender document are applicable. The bidder is requested to get a confirmed acknowledgement from the Tender Inviting Authority a proof of Hardcopies submission to avoid any discrepancy. 5. Payment of EMD: It is mandatory for all participant bidders to electronically pay EMD Online by utilizing the "Payment Gateway Service on E-Procurement platform". The Electronic Payment Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct Debit facility/Net Banking/NEFT payment modes through ICICI Bank and/or Axis Bank Payment Gateways to facilitate the transaction. This is in compliance as per G.O.Ms. 08 dated 08.05.2016. A GST of 18.00% + Bank charges on the transaction amount payable to APTS shall be applicable. In addition to this, Bidders can also pay the EMD through Download of PDF format of RTGS Challan for respective Payment gateway and pay the EMD through their Parent Bank account. Once the EMD is received by the EProcurement application, Bidders can automatically continue with their Bid Submission online. IMPORTANT NOTE REGARDING EMD PAYMENT: 1. Bidders are encouraged to use only Net banking facility for payment of EMDs as far as possible for faster refunds in case of unsuccessful Bids for the Tender. 2. Bidders are advised not to use RTGS Challan downloads at the penultimate hour of Bid submission closing as any delay by their banker would not enable Bid submission on the platform. Please allow a minimum of 60 minutes for enabling "Continuation of Bid Submission" from the time the Pool Account receives credit of the EMD from the Bidders Bank for both NEFT and RTGS Transfers. For RTGS Transfers, the Pool Account can get immediate credit whereas NEFT transfers would follow RBI Payment Cycle time. 3. Bidders are advised to pay EMD Online atleast T-1 or T-2 days before Bid submission closing date (T= Bid submission closing date) to avoid last minute delays and denials of successful Bid submission and to take care of any delays in Banking procedures. Un Successful Bidder EMD Refund process: - The bid is declared unsuccessful, under the following circumstances. Bid submitted by the bidder is not the lowest bid. Upon Finalization of the L1 Bid. Technical Disqualification of the Bid in case of 2 cover system. EMD paid but bid not submitted EMD refund will be initiated by the Tender Inviting Authority directly and through Online only and through the same payment channels as EMD received by the Department. (RTGS / NEFT /Credit Card /Debit Card refund), within 30 days from the date of publishing the Decision / Result. However, Service Provider /GoAP will not be held responsible for the delays occurring due to banking channels/procedures/processes of the respective vendor. IMPORTANT NOTE REGARDING EMD REFUNDS: Bidders are requested to use discretion in their choice of payment channel for remittance of EMD. Time taken for Refunds under Ideal conditions: 1. Net Banking / NEFT / RTGS Challan: �One (1) Banking Business Day from time of initiation of refund by Tender Inviting Authority subject to RTGS/NEFT timings of RBI. 2. Credit card/ Debit card: 7-10 working days from time of initiation of refund by the Tender Inviting Authority. However, this may be longer in case of certain bank cards. In case of delays, bidders are requested to contact the Card issuing Bank for faster resolution. 6. Payment of Transaction Fee: It is mandatory for all the participant bidders from 1st January 2006 to electronically pay a Non-refundable Transaction fee to M/s. APTS , the service provider through "Payment Gateway Service on E-Procurement platform". The Electronic Payment Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct Debit facility/Net Banking of ICICI Bank, Axis Bank to facilitate the transaction. This is in compliance as per G.O.Ms. 13 dated 07.05.2006. A GST of 18.00% + Bank charges on the transaction amount payable to APTS shall be applicable. The participating bidders will pay a transaction fee @ 0.03% of ECV (estimated contract value) with a cap of Rs.10,000/- (Rupees ten thousand only) for all works with ECV upto Rs.50 crores, and Rs.25,000/- (Rupees twenty five thousand only) for works with ECV above Rs.50 crores, at the time of bid submission electronically. For tenders wherever ECV is not available i.e., for goods and services, the transaction fee shall be calculated on quoted value. GST as levied by the GOI on transaction fee, electronic payment gateway charges shall be borne by the bidders. 7. Corpus Fund: As per GO MS No.4 User departments shall collect 0.04% of ECV (estimated contract value) with a cap of Rs. 10,000 (Rupees ten thousand only) for all works with ECV upto Rs.50 Crores, and Rs. 25,000/- (Rupees twenty-five thousand only) for works with ECV above Rs.50 Crores, from successful bidders on eProcurement platform before entering into agreement / issue of purchase orders, towards eprocurement fund in favour of Managing Director, APTS . There shall not be any charge towards eProcurement fund in case of works, goods and services with ECV less than and upto Rs. 10 lakhs 8. Tender Document: The bidder is requested to download the tender document and read all the terms and conditions mentioned in the tender Document and seek clarification if any from the Tender Inviting Authority. Any offline bid submission clause in the tender document could be neglected. The bidder has to keep track of any changes by viewing the Addendum/Corrigenda issued by the Tender Inviting Authority on time-to- time basis in the E-Procurement platform. The Department calling for tenders shall not be responsible for any claims/problems arising out of this. 9. Bid Submission Acknowledgement: The bidder shall complete all the processes and steps required for Bid submission. The system will generate an acknowledgement with a unique bid submission number after completing all the prescribed steps and processes by the bidder. Users may also note that the bids for which an acknowledgement is not generated by the e-procurement system are treated as invalid or not saved in the system. Such invalid bids are not made available to the Tender Inviting Authority for processing the bids. The Government of AP are not responsible for incomplete bid submission by users.

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