Tender Document

S.No	Document Name	Stage	Document Type
1	Contractor Registration Certificate	COMMON	Mandatory
2	GST Registration document	COMMON	Mandatory
3	Transaction fees	COMMON	Mandatory
4	PAN Card	COMMON	Mandatory
5	EMD Payments	COMMON	Mandatory
6	latest Income tax returns	COMMON	Optional
7	self deceleration	COMMON	Mandatory

General Terms and Conditions / Eligibility

1.1 The Executive Engineer / Superintending Engineer / Chief Engineer / Engineer-in-Chief (As specified in NIT) concerned invites bids for the above work during the period, for which dates and time specified in the NIT and will be opened by the Superintending Engineer concerned or his nominee at his office on the date and time mentioned in the NIT. 1.2 The intending bidders would be required to enroll themselves on the ?e?procurement market place at www.eprocurement.gov.in . 1.3 The tenders should be in the prescribed form invited on eprocurement by theEE / SE / CE/ ENC (As specified in NIT) that can be downloaded at free of cost from the website www.eprocurement.gov.in . 1.4 The dates stipulated in the tender notice are firm and under any circumstances they will not be relaxed unless officially extended. 1.5 A) The Tenderer should upload scanned copies of registration and all other required documents as specified in NIT. B) Vide G.O.Ms.No.8, dt:08.05.2016 of Information Technology, Electrinics & Communication Dept. (e procurement wing) shall pay the EMD through online only by participating bidders to the tender inviting authority before opening of the price bid be dispensed forthwith. C) The successful (L1) tenderer shall furnish original hard copies of all the documents/certificates/statements/ up loaded by him before concluding agreement. 1.6 The Tender opening Authority will not consider any tender received after expiry of date and time fixed (As specified in NIT). 1.7 The tenderers shall be required to furnish a declaration online stating that the soft copies uploaded by them are genuine. If any variation is noticed between the uploaded documents and the hard copies submitted by the bidder, the bidder will be suspended from participating in the tenders on e-procurement platform for a period of 3 years. The eprocurement system would deactiGSTe the user ID of such defaulting bidder based on the trigger/recommendation by the tender inviting authority in the system. Besides this, the department shall invoke all processes of law including criminal prosecution of such defaulting bidder as an act of extreme deterrence to avoid delays in the tender process for execution of the development schemes taken up by the Government. 1.8 Tenderers shall furnish declaration that they have not been blacklisted in any department in Andhra Pradesh. Any wrong declaration in this regard which comes to notice at a later date will disqualify them and the tenders so received will be rejected. 1.11 Charges payable to M/s.C 1 India PriGSTe Limited: a) The participating bidders will have to pay transaction fee @ 0.03% of ECV (Estimated Contract Value) + 14.50% service tax over transaction fee with a cap of Rs. 10,000/- (Rupees Ten thousand only) for all works with ECV upto Rs. 50.00 Crores and Rs. 25,000/- (Rupees Twenty five thousand only) for works with ECV above Rs. 50.00 Crores, at the time of bid submission. All the participants shall electronically pay the transaction fee to the service provider through ?Payment Gateway Service on eprocurement platform?. The Electronic Payment Gateway accepts all Master and Visa Cards issued by any bank to facilitate the transaction? b) Service tax as levied by the GOI on transaction fee, electronic payment gateway charges are to be borne by the bidders. c) There will be no tender hosting charges payable by departments. 1.12 The successful tenderer is expected to complete the work within the time period specified in the NIT. 2 Firms/Individuals Eligible to Tender: 2.1 The Firms/Individuals who i) possess the valid registration in the class and category mentioned in the NIT and satisfy all the conditions therein . ii) are not blacklisted or debarred or suspended by the Government for what ever the reason, prohibiting them not to continue in the contracting business iii) have complied with the eligibility criteria specified in the NIT. 2.2 Firms/individuals Ineligible to Tender: i) A retired officer of the Govt. of AP or Govt. of India executing works is disqualified from tendering for a period of two years from the date of retirement without the prior permission of the Government. ii) The firm/individual who has employed any retired officer as mentioned above shall be considered as an ineligible tenderer. iii) The contractor himself or any of his employees is found to be Gazetted Officer who retired from Government Service and had not obtained permission from the Government for accepting the contractor?s employment within a period of 2 years from the date of his retirement. iv) The Contractor or any of his employees is found at any time after award of contract, to be such a person who had not obtained the permission of the Government as aforesaid before submission of the tender or engagement in the Contractor?s service. v) Contractor shall not be eligible to tender for works in the division / circle where any of his near relatives are employed in the rank of Assistant Engineer or Assistant Executive Engineers and above on the Engineering side and Divisional Accounts Officer and above on the administrative side. The Contractor shall intimate the names of persons who are working with him in any capacity or are subsequently employed. He shall also furnish a list of Gazetted /Non-Gazetted, State Government Employees related to him. Failure to furnish such information tenderer is liable to be removed from the list of approved contractors and his contract is liable for cancellation. Note: Near relatives include 1. Sons, step sons, daughters, and step daughters. 2. Son-in-law, and daughter-in-law. 3. Brother-in-law, and sister-in-law. 4. Brothers and Sisters. 5. Father and Mother. 6. Wife / Husband. 7. Father-in-law and Mother-in-law 8. Nephews, nieces, uncle and aunties 9. Cousins and 10. Any person residing with or dependent on the contractor. 3 Qualification data of the Tenderers 3.1 The tenderer shall furnish the following particulars online and supported documentary evidence shall be uploaded. a) Attested copies of documents relating to the Registration of the firm, Registration as Civil Contractor, Partnership deed, Articles of Association, GST Registration, Latest SARAL form submitted to IT department with PAN CARD, latest Commercial Tax clearance certificate, GST registration with TIN No. Note: The Partnership firms, which are registered as Contractors shall intimate the change in partnership deed, if any, as per GO Ms No.58, I & CAD, dt.23.4.2002 within one month of such change. Failure to notify the change to the registration authority in time will entail the firms to forfeit their registration and their tender will be rejected. The intimation of change of partners if any and the acceptance by the Registration authority may be enclosed. b) Value of all Civil Engineering works executed every year during the last five financial years (As specified in NIT). c) details of similar works completed in the name of the tenderer as Prime Contractor during the last five financial years (As specified in NIT) showing year wise break up of value of work executed. d) year-wise specified quantities executed by the tenderer during the last five financial years. e) Details of the existing commitments i.e., works on hand and works for which tenders are submitted. f) availability of Key & critical construction / quality control equipment. g) availability of key personnel for administration / site management and execution viz., technical personnel required for the work. h) information regarding any litigation, with Government during the last five years, in which the Tenderer is involved. i) Availability of working capital for the work [Liquid assets, credit facility and availability of other financial resources such as solvency etc]; j) the proposed methodology and program of construction, backed with equipment planning and deployment, duly supported with broad calculations, justifying their capability of execution and completion of the work as per technical specifications within the stipulated period of completion as per milestones. k) The particulars of quality control testing Lab owned, OR tie up with established quality control testing laboratories. l) Reports on the financial standing of the Bidder, such as profit and loss statements and auditors reports for the past three years.

General Technical Terms and Conditions (Procedure)

Legal Terms & Conditions

Procedure for Bid Submission

The bidder shall submit his response through Bid submission to the tender on eProcurement platform at www.apeprocurment.gov.in by following the procedure given below. The bidder would be required to register on the e-procurement market place https://tender.apeprocurement.gov.in and submit their bids online. Offline bids shall not be entertained by the Tender Inviting Authority for the tenders published in e-procurement platform. The bidders shall submit their eligibility and qualification details, Technical bid, Financial bid etc., in the online standard formats displayed in eProcurement web site. The bidders shall upload the scanned copies of all the relevant certificates, documents etc., in support of their eligibility criteria/technical bids and other certificate/documents in the eProcurement web site. The bidder shall sign on the statements, documents, certificates, uploaded by him, owning responsibility for their correctness/authenticity. The bidder shall attach all the required documents for the specific tender after uploading the same during the bid submission as per the tender notice and bid document. The Bidder shall also ensure prior to Final Bid submission that the Encryption certificate present in the DSC Key token is the same as that mapped into his Profile page in the Eprocurement system. Service provider shall not be responsible for Non-submission of Bid in case there is a variance in the Encryption certificate between the Key token and the Uploaded certificate in the Bidders profile in the Eprocurement system. Registration with eProcurement platform: For registration and online bid submission bidders may contact HELP DESK. https://tender.apeprocurement.gov.in Digital Certificate authentication: The bidder shall authenticate the bid with his Digital Certificate for submitting the bid electronically on eProcurement platform and the bids not authenticated by digital certificate of the bidder will not be accepted on the eProcurement platform. For obtaining Digital Signature Certificate, you may please Contact: Andhra Pradesh Technology Services Limited BRKR Bhavan, B-Block Tank bund Road, Hyderabad-500022 Phone: +91-40-23220305 Fax: +91-40-23228057 (OR) You may please Contact Registration Authorities of any Certifying Authorities in India. The list of CAs are available by clicking the link https://tender.apeprocurement.gov.in/digital-signature.html# 3. Hard copies: i) Vide ref. G.O.Ms.No.174, I&CAD dept dated:1-9-2008, submission of original hard copies of the uploaded scanned copies of Proof of online Payment (Remittance)/BG towards EMD by participating bidders to the tender inviting authority before the opening of the price bid is dispensed forthwith. ii) All the bidders shall invariably upload the scanned copies of Proof of online Payment (Remittance)/BG in eProcurement system and this will be the primary requirement to consider the bid responsive. iii) The department shall carry out the technical evaluation solely based on the uploaded certificates/documents, Proof of online Payment (Remittance)/BG towards EMD in the eProcurement system and open the price bids of the responsive bidders. iv) The department will notify the successful bidder for submission of original hardcopies of all the uploaded documents Proof of online Payment (Remittance)/BG towards EMD prior to entering into agreement. v) The successful bidder shall invariably furnish the original Proof of online Payment (Remittance)/BG towards EMD, Certificates/Documents of the uploaded scan copies to the Tender Inviting Authority before entering into agreement, either personally or through courier or post and the receipt of the same within the stipulated date shall be the responsibility of the successful bidder. The department will not take any responsibility for any delay in receipt/non-receipt of original Proof of online Payment (Remittance)/BG towards EMD, Certificates/Documents from the successful bidder before the stipulated time. On receipt of documents, the department shall ensure the genuinity of the Proof of online Payment (Remittance)/BG towards EMD and all other certificates/documents uploaded by the bidder in eProcurement system. In support of the qualification criteria before concluding the agreement. 4. The GO. Ms. No. 174 -I&CAD dated: 1-9-2008 Deactivation of Bidders If any successful bidder fails to submit the original hard copies of uploaded certificates/documents, Proof of online Payment (Remittance)/BG towards EMD within stipulated time or if any variation is noticed between the uploaded documents and the hardcopies submitted by the bidder, as the successful bidder will be suspended from participating in the tenders on eProcurement platform for a period of 3 years. The eProcurement system would deactivate the user ID of such defaulting bidder based on the trigger/recommendation by the Tender Inviting Authority in the system. Besides this, the department shall invoke all processes of law including criminal prosecution of such defaulting bidder as an act of extreme deterrence to avoid delays in the tender process for execution of the development schemes taken up by the government. Other conditions as per tender document are applicable. The bidder is requested to get a confirmed acknowledgement from the Tender Inviting Authority a proof of Hardcopies submission to avoid any discrepancy. 5. Payment of EMD: It is mandatory for all participant bidders to electronically pay EMD Online by utilizing the ?Payment Gateway Service on E-Procurement platform". The Electronic Payment Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct Debit facility/Net Banking/NEFT payment modes through ICICI Bank and/or Axis Bank Payment Gateways to facilitate the transaction. This is in compliance as per G.O.Ms. 08 dated 08.05.2016. A GST of 18.00% + Bank charges on the transaction amount payable to APTS shall be applicable. In addition to this, Bidders can also pay the EMD through Download of PDF format of RTGS Challan for respective Payment gateway and pay the EMD through their Parent Bank account. Once the EMD is received by the EProcurement application, Bidders can automatically continue with their Bid Submission online. IMPORTANT NOTE REGARDING EMD PAYMENT: 1. Bidders are encouraged to use only Net banking facility for payment of EMDs as far as possible for faster refunds in case of unsuccessful Bids for the Tender. 2. Bidders are advised not to use RTGS Challan downloads at the penultimate hour of Bid submission closing as any delay by their banker would not enable Bid submission on the platform. Please allow a minimum of 60 minutes for enabling ?Continuation of Bid Submission? from the time the Pool Account receives credit of the EMD from the Bidder?s Bank for both NEFT and RTGS Transfers. For RTGS Transfers, the Pool Account can get immediate credit whereas NEFT transfers would follow RBI Payment Cycle time. 3. Bidders are advised to pay EMD Online atleast T-1 or T-2 days before Bid submission closing date (T= Bid submission closing date) to avoid last minute delays and denials of successful Bid submission and to take care of any delays in Banking procedures. Un Successful Bidder EMD Refund process: - The bid is declared unsuccessful, under the following circumstances. Bid submitted by the bidder is not the lowest bid. Upon Finalization of the L1 Bid. Technical Disqualification of the Bid in case of 2 cover system. EMD paid but bid not submitted EMD refund will be initiated by the Tender Inviting Authority directly and through Online only and through the same payment channels as EMD received by the Department. (RTGS / NEFT /Credit Card /Debit Card refund), within 30 days from the date of publishing the Decision / Result. However, Vupadhi /GoAP will not be held responsible for the delays occurring due to banking channels/procedures/processes of the respective vendor. IMPORTANT NOTE REGARDING EMD REFUNDS: Bidders are requested to use discretion in their choice of payment channel for remittance of EMD. Time taken for Refunds under Ideal conditions: 1. Net Banking / NEFT / RTGS Challan: �One (1) Banking Business Day from time of initiation of refund by Tender Inviting Authority subject to RTGS/NEFT timings of RBI. 2. Credit card/ Debit card: 7-10 working days from time of initiation of refund by the Tender Inviting Authority. However, this may be longer in case of certain bank cards. In case of delays, bidders are requested to contact the Card issuing Bank for faster resolution. 6. Payment of Transaction Fee: It is mandatory for all the participant bidders from 1st January 2006 to electronically pay a Non-refundable Transaction fee to M/s. APTS , the service provider through "Payment Gateway Service on E-Procurement platform". The Electronic Payment Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct Debit facility/Net Banking of ICICI Bank, Axis Bank to facilitate the transaction. This is in compliance as per G.O.Ms. 13 dated 07.05.2006. A GST of 18.00% + Bank charges on the transaction amount payable to APTS shall be applicable. 7. Corpus Fund: As per GO MS No.4 User departments shall collect 0.04% of ECV (estimated contract value) with a cap of Rs. 10,000 (Rupees ten thousand only) for all works with ECV upto Rs.50 Crores, and Rs. 25,000/- (Rupees twenty-five thousand only) for works with ECV above Rs.50 Crores, from successful bidders on eProcurement platform before entering into agreement / issue of purchase orders, towards eprocurement fund in favour of Managing Director, APTS . There shall not be any charge towards eProcurement fund in case of works, goods and services with ECV less than and upto Rs. 10 lakhs 8. Tender Document: The bidder is requested to download the tender document and read all the terms and conditions mentioned in the tender Document and seek clarification if any from the Tender Inviting Authority. Any offline bid submission clause in the tender document could be neglected. The bidder has to keep track of any changes by viewing the Addendum/Corrigenda issued by the Tender Inviting Authority on time-to- time basis in the E-Procurement platform. The Department calling for tenders shall not be responsible for any claims/problems arising out of this. 9. Bid Submission Acknowledgement: The bidder shall complete all the processes and steps required for Bid submission. The system will generate an acknowledgement with a unique bid submission number after completing all the prescribed steps and processes by the bidder. Users may also note that the bids for which an acknowledgement is not generated by the e-procurement system are treated as invalid or not saved in the system. Such invalid bids are not made available to the Tender Inviting Authority for processing the bids. The Government of AP are not responsible for incomplete bid submission by users.

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