Tender Document

S.No	Document Name	Stage	Document Type
1	Contract registration	COMMON	Mandatory
2	Earnest Money Deposit (EMD)	COMMON	Mandatory
3	GST Certificate	COMMON	Mandatory

General Terms and Conditions / Eligibility

Having appropriate class of registration of civil contractor i.e., Class - V from PH Circle, Visakhapatnam only or Class - III and above as per G.O Ms 94 I&CAD Dt: 01-07-2003 are eligible.

General Technical Terms and Conditions (Procedure)

I. Bids are invited on the e-procurement for the above mentioned work from the contractors/ Contracting firms registered with Government of Andhra Pradesh. The details of Tender conditions and terms can be down loaded from the electronic procurement platform of Government of Andhra Pradesh i.e https:\\www.eprocurement.gov.in II. Approximate estimated cost of the work is Rs.408420.36/- Contractors would be required to register on the e-procurement Market place https:\\www.eprocurement.gov.in and submit their bids on line. The Municipaity will not accept any bid submitted in the paper form. 1.�E.M.D to be paid Rs.4,100/- i.e. 1% of ECV shall be paid through net banking as per the terms and conditions specified in the e-procurement web site. The balance EMD @ 1.5% Contract value to be paid at the time of concluding agreement. 2. The following orders are applicable as per G.O. Ms. No. 8 Dt : 08-05-2016 of Information Technology and Elecronics and Communications department. i.�Submission of original hard copies of the uploaded scan copies by participating bidders to the tender inviting authority before opening of the price bid is dispensed forthwith. ii.�All the bidders shall invariably upload the scanned copies in the e-procurement system and this will be the primary requirement to consider the bid as responsive. iii.� The Municipality will carry out the technical bid evaluation solely based on the uploaded certificates / documents, in the e-procurement system and open the price bids of the responsive bidders. iv.�The successful bidder will be notified for submission of original hard copies of all uploaded documents prior to entering into agreement. v.�The successful bidder shall invariably furnish the certificates / documents of the uploaded scanned copies to the tender Inviting Authority before entering into agreement either personally or through courier or post and the receipt of the same with in the stipulated date shall be the responsibility of the successful bidder. The Municipality will not take any responsibility for any delay in receipt/non-receipt of certificates / Documents, from the successful bidder before the stipulated time. On receipt of the documents, the Municipality will ensure the genuinely of the all other certificates/documents uploaded by the bidder in e-procurement system in support of the qualification criteria before concluding the agreement. vi.� If any successful bidder fails to submit the original hard copies of the uploaded certificates / Documents, BG towards EMD with in the stipulated time or if any variation is noticed between the uploaded documents and the hard copies submitted by the bidder, the successful bidder will be suspended from participating in the tender on e-procurement platform for a period of 3 (three) years. The e-procurement system would de-active the use ID of such defaulting successful bidder based on the trigger/recommendation by the Tender Inviting Authority in the system. Besides this, the Municipality shall invoke all processes of law including criminal prosecution of such defaulting bidder as an act of extreme deterrence to avoid delay in the tender process for execution of all development schemes taken up by the Government. The information to this extent will be displayed in the e-procurement platform website. 3.�The bidders can view/down load the tender documents from the ?e? market place 4.�The successful (L1) tenderer shall furnish the original hard copies of all the documents/certificates/statements uploaded by him before intimation letter date through online. 5. The Tenderer shall be required to furnish a declaration in on-line stating that the soft copies uploaded by them are genuine. Any incorrectness/deviation noticed will be viewed seriously and apart from canceling the work duly forfeiting the EMD, Criminal Action will be initiated including suspension of business. 6. The bidders who are desirous of participating in ?e? procurement shall submit their Technical bids, price bids etc., in the standard formats prescribed in the Tender documents displayed at ?e? market place. The bidders should upload the scanned copies of all the relevant certificates, documents etc., in the ?e? market place in support of their Technical Bids. The bidders shall sign on all the statements, documents, certificates uploaded by him owning responsibility for their correctness/authenticity. 7.�The technical bid evaluation of the tenders will be done on the certificates/documents uploaded through on-line only, towards qualification criteria furnished by them. 8.�Copy of Latest Income Tax Return along with proof of receipt and copy of PAN Card may be uploaded or to be submitted before concluding agreement. 9.�Copy of VAT/GST Registration Certificate along with TIN No. obtained from Commercial Tax Municipality and latest Clearance Certificate may be uploaded or to be submitted before concluding agreement. 10.�Period of completion: 60 Days + 2 years defect liability period. 11.�Each bidder should demonstrate the availability of key and critical equipment either owned or leased as shown in the NIT. 12.�The date stipulated in the NIT is fixed and under no circumstances they will be relaxed under unless otherwise extended by an official notification or happen to be Public Holiday. Any other condition regarding receipt of tenders in conventional method appearing in the tender documents may please be treated as not applicable. Procedure for Submission of Bids:- "a) Bidders need to contact, Commissioner, Narsipatnam Municipality for information on e- procurement. " b) Bidders need to register on the electronic procurement market place of Government of Andhra Pradesh i.e. www.eprocurement.gov.in. in On registration on the e-procurement market place they will be provided with a user ID and password by the system using which they can submit their bids online. Bidders need to register on the electronic procurement market place of Government of Andhra Pradesh i.e. www.eprocurement.gov.in. in On registration on the e-procurement market place they will be provided with a user ID and password by the system using which they can submit their bids online. c) While registering on the e-procurement market place, Bidders need to scan and upload the required documents only as per the Tenders requirement onto their profile. While registering on the e-procurement market place, Bidders need to scan and upload the required documents only as per the Tenders requirement onto their profile. d) Such uploaded documents pertaining Technical Bid need to be attached to the tender while submitting the bids on line. Steps for registering and submission of bids are described in details in the ?Bidders Training Booklet? available with the Municipality as well as at the above web site. Such uploaded documents pertaining Technical Bid need to be attached to the tender while submitting the bids on line. Steps for registering and submission of bids are described in details in the ?Bidders Training Booklet? available with the Municipality as well as at the above web site. e) The technical bid evaluation of the tenders will be done on the certificates/documents uploaded through on-line only, towards qualification criteria furnished by them. (The tenderers are requested to upload the specified documents as per NIT only to facilitate for easy evaluation of tender.) The technical bid evaluation of the tenders will be done on the certificates/documents uploaded through on-line only, towards qualification criteria furnished by them. (The tenderers are requested to upload the specified documents as per NIT only to facilitate for easy evaluation of tender.) " The contractors should ensure the fulfillment of the above conditions in respect of the provisions of ?Contractor Profit and over head charges? failing necessary recoveries shall be effected. " "f) The successful (L1) tenderer shall furnish the original hard copies of all the documents / certificates / statements uploaded by him before concluding agreement. " The successful (L1) tenderer shall furnish the original hard copies of all the documents/certificates/statements uploaded by him before concluding agreement.

Legal Terms & Conditions

"Special Conditions: The Provision of ?over heads and contractor?s profit is a part of the A.P. Revised Standard data approved by the Government in G.O.Ms.No.49, I & CAD (PW-Reforms) Department, Dt. 02-03-2009 and this component shall be operative in all the data items of the estimates and rates of the furnished items subject to the fulfillment of the conditions given below by the contractor." "i. The accommodation, setting up plant, access road, water supply, electricity and general site arrangements. ii. Office furniture, equipment and communications. iii. Expenditure on: a) Corporate office of contractor. b) Technical agents for site supervision (Reimbursement to the technical agents provision is dispensed with where ?over heads and contractors profit provision is included in the data rates) c) Documentation and ?as built? drawings. d) Mobilization / de-mobilization of resources (Payment of mobilization advances shall be dispensed with where ?over heads and contractor?s profit? provision is included in the data rates) e) Labour camps with minimum amenities and transportation to work sites." "f) Light vehicles for site supervision including administrative and managerial requirements. g) Laboratory equipment and quality control including field and laboratory testing (For all the works costing more than Rs.2.00 Crores contractors have to establish Quality Control Labaratory) h) Minor T&P and survey instruments and setting outworks, including verification of lines, dimensions etc., i) Watch and ward." "j) Traffic Management / Safety Management during construction. k) Expenditure on safeguarding environment. IV. Sundries. V Financing Expenditure. however the provision towards Works Contract Goods service Tax at 12% on the finished work items as defined in GST Act-2017 shall be added in the estimates). " The contractors should ensure the fulfillment of the above conditions in respect of the provisions of ?Contractor Profit and over head charges? failing necessary recoveries shall be effected.

Procedure for Bid Submission

The bidder shall submit his response through Bid submission to the tender on eProcurement platform at www.apeprocurment.gov.in by following the procedure given below. The bidder would be required to register on the e-procurement market place https://tender.apeprocurement.gov.in and submit their bids online. Offline bids shall not be entertained by the Tender Inviting Authority for the tenders published in e-procurement platform. The bidders shall submit their eligibility and qualification details, Technical bid, Financial bid etc., in the online standard formats displayed in eProcurement web site. The bidders shall upload the scanned copies of all the relevant certificates, documents etc., in support of their eligibility criteria/technical bids and other certificate/documents in the eProcurement web site. The bidder shall sign on the statements, documents, certificates, uploaded by him, owning responsibility for their correctness/authenticity. The bidder shall attach all the required documents for the specific tender after uploading the same during the bid submission as per the tender notice and bid document. The Bidder shall also ensure prior to Final Bid submission that the Encryption certificate present in the DSC Key token is the same as that mapped into his Profile page in the Eprocurement system. Service provider shall not be responsible for Non-submission of Bid in case there is a variance in the Encryption certificate between the Key token and the Uploaded certificate in the Bidders profile in the Eprocurement system. Registration with eProcurement platform: For registration and online bid submission bidders may contact HELP DESK. https://tender.apeprocurement.gov.in Digital Certificate authentication: The bidder shall authenticate the bid with his Digital Certificate for submitting the bid electronically on eProcurement platform and the bids not authenticated by digital certificate of the bidder will not be accepted on the eProcurement platform. For obtaining Digital Signature Certificate, you may please Contact: You may please Contact Registration Authorities of any Certifying Authorities in India. The list of CAs are available by clicking the link https://tender.apeprocurement.gov.in/digital-signature.html# 3. Hard copies: i) Vide ref. G.O.Ms.No.174, I&CAD dept dated:1-9-2008, submission of original hard copies of the uploaded scanned copies of Proof of online Payment (Remittance)/BG towards EMD by participating bidders to the tender inviting authority before the opening of the price bid is dispensed forthwith. ii) All the bidders shall invariably upload the scanned copies of Proof of online Payment (Remittance)/BG in eProcurement system and this will be the primary requirement to consider the bid responsive. iii) The department shall carry out the technical evaluation solely based on the uploaded certificates/documents, Proof of online Payment (Remittance)/BG towards EMD in the eProcurement system and open the price bids of the responsive bidders. iv) The department will notify the successful bidder for submission of original hardcopies of all the uploaded documents Proof of online Payment (Remittance)/BG towards EMD prior to entering into agreement. v) The successful bidder shall invariably furnish the original Proof of online Payment (Remittance)/BG towards EMD, Certificates/Documents of the uploaded scan copies to the Tender Inviting Authority before entering into agreement, either personally or through courier or post and the receipt of the same within the stipulated date shall be the responsibility of the successful bidder. The department will not take any responsibility for any delay in receipt/non-receipt of original Proof of online Payment (Remittance)/BG towards EMD, Certificates/Documents from the successful bidder before the stipulated time. On receipt of documents, the department shall ensure the genuinity of the Proof of online Payment (Remittance)/BG towards EMD and all other certificates/documents uploaded by the bidder in eProcurement system. In support of the qualification criteria before concluding the agreement. 4. The GO. Ms. No. 174 -I&CAD dated: 1-9-2008 Deactivation of Bidders If any successful bidder fails to submit the original hard copies of uploaded certificates/documents, Proof of online Payment (Remittance)/BG towards EMD within stipulated time or if any variation is noticed between the uploaded documents and the hardcopies submitted by the bidder, as the successful bidder will be suspended from participating in the tenders on eProcurement platform for a period of 3 years. The eProcurement system would deactivate the user ID of such defaulting bidder based on the trigger/recommendation by the Tender Inviting Authority in the system. Besides this, the department shall invoke all processes of law including criminal prosecution of such defaulting bidder as an act of extreme deterrence to avoid delays in the tender process for execution of the development schemes taken up by the government. Other conditions as per tender document are applicable. The bidder is requested to get a confirmed acknowledgement from the Tender Inviting Authority a proof of Hardcopies submission to avoid any discrepancy. 5. Payment of EMD: It is mandatory for all participant bidders to electronically pay EMD Online by utilizing the "Payment Gateway Service on E-Procurement platform". The Electronic Payment Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct Debit facility/Net Banking/NEFT payment modes through ICICI Bank and/or Axis Bank Payment Gateways to facilitate the transaction. This is in compliance as per G.O.Ms. 08 dated 08.05.2016. A GST of 18.00% + Bank charges on the transaction amount payable to APTS shall be applicable. In addition to this, Bidders can also pay the EMD through Download of PDF format of RTGS Challan for respective Payment gateway and pay the EMD through their Parent Bank account. Once the EMD is received by the EProcurement application, Bidders can automatically continue with their Bid Submission online. IMPORTANT NOTE REGARDING EMD PAYMENT: 1. Bidders are encouraged to use only Net banking facility for payment of EMDs as far as possible for faster refunds in case of unsuccessful Bids for the Tender. 2. Bidders are advised not to use RTGS Challan downloads at the penultimate hour of Bid submission closing as any delay by their banker would not enable Bid submission on the platform. Please allow a minimum of 60 minutes for enabling "Continuation of Bid Submission" from the time the Pool Account receives credit of the EMD from the Bidders Bank for both NEFT and RTGS Transfers. For RTGS Transfers, the Pool Account can get immediate credit whereas NEFT transfers would follow RBI Payment Cycle time. 3. Bidders are advised to pay EMD Online atleast T-1 or T-2 days before Bid submission closing date (T= Bid submission closing date) to avoid last minute delays and denials of successful Bid submission and to take care of any delays in Banking procedures. Un Successful Bidder EMD Refund process: - The bid is declared unsuccessful, under the following circumstances. Bid submitted by the bidder is not the lowest bid. Upon Finalization of the L1 Bid. Technical Disqualification of the Bid in case of 2 cover system. EMD paid but bid not submitted EMD refund will be initiated by the Tender Inviting Authority directly and through Online only and through the same payment channels as EMD received by the Department. (RTGS / NEFT /Credit Card /Debit Card refund), within 30 days from the date of publishing the Decision / Result. However, Service Provider /GoAP will not be held responsible for the delays occurring due to banking channels/procedures/processes of the respective vendor. IMPORTANT NOTE REGARDING EMD REFUNDS: Bidders are requested to use discretion in their choice of payment channel for remittance of EMD. Time taken for Refunds under Ideal conditions: 1. Net Banking / NEFT / RTGS Challan: �One (1) Banking Business Day from time of initiation of refund by Tender Inviting Authority subject to RTGS/NEFT timings of RBI. 2. Credit card/ Debit card: 7-10 working days from time of initiation of refund by the Tender Inviting Authority. However, this may be longer in case of certain bank cards. In case of delays, bidders are requested to contact the Card issuing Bank for faster resolution. 6. Payment of Transaction Fee: It is mandatory for all the participant bidders from 1st January 2006 to electronically pay a Non-refundable Transaction fee to M/s. APTS , the service provider through "Payment Gateway Service on E-Procurement platform". The Electronic Payment Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct Debit facility/Net Banking of ICICI Bank, Axis Bank to facilitate the transaction. This is in compliance as per G.O.Ms. 13 dated 07.05.2006. A GST of 18.00% + Bank charges on the transaction amount payable to APTS shall be applicable. The participating bidders will pay a transaction fee @ 0.03% of ECV (estimated contract value) with a cap of Rs.10,000/- (Rupees ten thousand only) for all works with ECV upto Rs.50 crores, and Rs.25,000/- (Rupees twenty five thousand only) for works with ECV above Rs.50 crores, at the time of bid submission electronically. For tenders wherever ECV is not available i.e., for goods and services, the transaction fee shall be calculated on quoted value. GST as levied by the GOI on transaction fee, electronic payment gateway charges shall be borne by the bidders. 7. Corpus Fund: As per GO MS No.4 User departments shall collect 0.04% of ECV (estimated contract value) with a cap of Rs. 10,000 (Rupees ten thousand only) for all works with ECV upto Rs.50 Crores, and Rs. 25,000/- (Rupees twenty-five thousand only) for works with ECV above Rs.50 Crores, from successful bidders on eProcurement platform before entering into agreement / issue of purchase orders, towards eprocurement fund in favour of Managing Director, APTS . There shall not be any charge towards eProcurement fund in case of works, goods and services with ECV less than and upto Rs. 10 lakhs 8. Tender Document: The bidder is requested to download the tender document and read all the terms and conditions mentioned in the tender Document and seek clarification if any from the Tender Inviting Authority. Any offline bid submission clause in the tender document could be neglected. The bidder has to keep track of any changes by viewing the Addendum/Corrigenda issued by the Tender Inviting Authority on time-to- time basis in the E-Procurement platform. The Department calling for tenders shall not be responsible for any claims/problems arising out of this. 9. Bid Submission Acknowledgement: The bidder shall complete all the processes and steps required for Bid submission. The system will generate an acknowledgement with a unique bid submission number after completing all the prescribed steps and processes by the bidder. Users may also note that the bids for which an acknowledgement is not generated by the e-procurement system are treated as invalid or not saved in the system. Such invalid bids are not made available to the Tender Inviting Authority for processing the bids. The Government of AP are not responsible for incomplete bid submission by users.

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