Tender Document

S.No	Document Name	Stage	Document Type
1	As per Estimate	COMMON	Mandatory

General Terms and Conditions / Eligibility

1. Bids are invited on the e-procurement platform for the above -mentioned work from the Contractors / Contracting firms registered with Government of Andhra Pradesh. The details of bid conditions and terms can be downloaded from the electronic procurement platform of Government of Andhra Pradesh i.e. www.apeprocurement.gov.in 2. Approximate Estimate Contract value of work: Rs._____ 3. Contractors would be required to register on the e-Procurement Market place www.apeprocurement.gov.in and submit their bids online. The department will not accept any bid submitted in the paper form. 4. i) As per G.O.Ms.No. 8/Dt.08.05.2016 of ITE&C,Dept. The bidders shall pay the EMD Rs._______/- using net banking /RTGS/NEFT from their registered bank accounts only. The unsuccessful bidder?s EMDs will be refunded to their registered bank accounts only. ii) The bidder?s can pay the EMDs using Credit Card/Debit Card, as per the VISA/Master Card Guidelines. However the return of EMD will be only to the Originating Card from which payment was made, as per the standard practice, and the balance EMD @ 1.5% of Tender Contract Value to be paid at the time of concluding agreement. As per G.O.Ms.No.174 IRRIGATION AND CAD (PW-REFORMS) DEPARTMENT Dated: 01.06.2008 submission of Hard copies of Earnests Money Deposit is dispensed with as follows: 1. Submission of original Hard copies of the uploaded scan copies of EMD towards Earnest Money Deposit by participating bidders to the tender inviting authority before opening of the price bid is dispensed forthwith. 2. All the bidders shall invariably upload the scanned copies of EMD in e-procurement system and this will be the primary requirement to consider the bid as responsive. 3. The Department will notify the successful bidder for submission of original hard copies of all uploaded documents. EMD towards Earnest Money Deposit prior to entering into agreement. 4.The successful bidder shall invariably furnish the original EMD towards Earnest Money Deposit, certificates/ documents of the uploaded scanned copies to the tender inviting Authority before entering into agreement either personally or through courier or post and the receipt of the same with in the stipulated date shall be the responsibility of the successful bidder. The Department will not take any responsibility for any delay in receipt / non receipt of original EMD towards Earnest Money Deposit. Certificates / Documents, from the successful bidder before the stipulated time. On receipt of documents, the Department shall ensure the genuinely of the EMD towards Earnest Money Deposit and all other certificates/ documents uploaded by the bidder in e-procurement system in support of the qualification criteria before concluding the agreement. 5. If any successful bidder fails to submit the original Hard Copies of uploaded certificates / documents EMD towards Earnest Money Deposit with in the stipulated time or if any variation is noticed between the uploaded documents and the hard copies submitted by the bidder, the successful bidder will be suspended from participating in the tenders on e-procurement platform for a period of 3 years. The e-procurement system would deactivate the user ID of such defaulting successful bidder based on the trigger / recommendation by the tender inviting authority in the system. Besides this, the Department shall invoke all processes of law including criminal prosecution of such defaulting bidder as an act of extreme deterrence to avoid delays in the tender process for execution of the development schemes taken up by the Government. 5. Period of completion of work: 6 Months. 6. The bidders can view/ down load the bid documents from the 'e? market place. 7. Form of contract ? Lump sum contract.

General Technical Terms and Conditions (Procedure)

3.2 Bids from Joint Ventures are not acceptable unless specifically stated otherwise. Tenders submitted by a joint venture Firm shall comply with the following requirements. a) one of the partners shall be nominated and authorised to deal with the contract on behalf of the Firm and authorisation shall be evidence by submitting a Register Power of Attorney signed by all the legally authorised partners. b) The partner nominated to deal with the contract shall be authorised to incur liabilities and receive instructions for and on behalf of any and all partners of the Firm.The entire execution of the contract including payment shall be done exclusively with the partner authorised as in charge c) All the partners of the firm shall be liable jointly and severally to this effect of the contract in accordance of the contract terms and relevant statement to this effect shall be included in the authorisation mentioned under clause (a) above as well as in the form of tender and agreement. d) A copy of the agreement entered into by the partners shall be submitted with the tender .In case of successful tender. The form of agreement shall be signed so as to be legally binding on all the patners of the firm. 3.3 QUALIFICATION CRITERIA FOR OPENING OF THE PRICE BID. 1 Class of contractor eligible 2. As per G.O.Ms.No. 8/Dt.08.05.2016 of ITE&C,Dept. The bidders shall pay the EMD Rs.27,594/- using net banking /RTGS/NEFT from their registered bank accounts only. The unsuccessful bidder?s EMDs will be refunded to their registered bank accounts only 3.4 Even though the bidders meet the above qualifying criteria, they are liable to be disqualified / debarred / suspended / blacklisted if they have ? Furnished false / fabricated particulars in the forms, statements and /annexures submitted in proof of the qualification requirements ? Not turned up for entering into agreement within the time specified. ? Record of poor progress such as abandoning the works, not properly completing the contract, inordinate delays in completion, litigation history or financial failures etc. ? Participated in the previous bidding for the same work and had quoted unreasonably high bid percentage and ? Even while execution of the work, if found that the work was awarded to the Contractor based on false / fake certificates of experience, the Contractor will be blacklisted and work will be taken over invoking clause 61 of PS to APSS. 3.5 Bids with an excess of above estimated contract value shall summarily be rejected. 3.6 Additional security Deposit : In addition to the earnest money deposit of 2.5% (including 1�% payable at the time of agreement), the successful bidder who has offered his bid amount less than 15% below the estimated contract amount shall have to pay additional security deposit equivalent to higher of the following two A & B. A) The difference between quoted bid amount and the amount arrived by deducting 15% from the estimated contract value. or B) Rs. This additional security deposit shall be paid by the bidder within 7(seven) days from the date of intimation and prior to entering into agreement. 3.7 a) If the percentage quoted by a bidder is found to be either abnormally high or with in the permissible ceiling limits prescribed but under collusion or due to unethical practices adopted at the time of biding process, such bids shall be rejected. b) A bidder submitting a Bid which the bid accepting authority considers excessive and or indicative of insufficient knowledge of current prices or definite attempt of profiteering will render himself liable to be debarred permanently from biding or for such period as the bid accepting authority may decide. The bidder overall percentage should be based on the controlled prices for the materials, if any, fixed by the Government or the reasonable prices permissible for the bidder to charge a private purchaser under the provisions of clause-6 of the hoarding and profiteering prevention ordinance of 1643 as amended from time to time and on similar principle in regard to labour supervision on the construction. 4. One Bid per Bidder: 4.1 Each Bidder shall submit only one Bid for the work. A Bidder who submits more than one Bid will cause dis-qualification of all the Bids submitted by the Bidder. 5. Cost of Biding 5.1 The Bidder shall bear all costs associated with the preparation and submission of his Bid and the bid inviting authority will in no case be responsible and liable for those costs. 6. Site Visit. 6.1 The Bidder, at the Bidder?s own responsibility and risk is advised to visit and examine the Site of Work and its surroundings and obtain all information that may be necessary for preparing the Bid for entering into a contract, for construction of the work. The costs of visiting the site shall be at the Bidder?s own expense. B. BID DOCUMENT 7. Contents of Bid document. 7.1 One set of Bid document, comprises of the following: Technical bid 1) Notice Inviting Bids (NIT) 2) Instruction to Bidders 3) Forms of Bid and qualification information 4) Conditions of Contract. 5) Specifications. 6) Drawings. 7) Forms of Securities. i.e., EMD, Additional Security etc. Price bid Bill of Quantities and Price bid. 8. Clarification on Bid Documents 8.1 A prospective Bidder requiring any clarification on Bid documents may contact the Bid Inviting Officer at the address indicated in the NIT. The Bid Inviting Officer will also respond to any request for clarification, received through post. 9. Amendment to Bid Documents 9.1 Before the last date for submission of Bids, the Bid Inviting Officer may modify any of the Contents of the Bid Notice, Bid documents by issuing amendment / Addendum. 9.2 Any addendum/amendments issued by the Bid Inviting Officer shall be part of the Bid Document and it shall either be notified in the News Papers in which NIT was published or displayed in e-market place. 9.3 To give prospective Bidders reasonable time to take an addendum into account in preparing their bids, the Bid Inviting Officer may extend if necessary, the last date for submission of bids. C. PREPARATION OF BIDS. 10. Language of the Bid. 10.1 All documents relating to the bid shall be in the English Language only. 11. Documents comprising of the Tender. 11.1 The bidders who are desirous of participating in apeprocurement shall submit their bids etc., in the standard proscribed in the tender documents, displayed at e market place. The bidders should upload the scanned copies of all the relevant certificates, documents etc., in the e market place in support of their technical bids. The bidders shall sign on all the statements, documents, certificates, uploaded by him, owning responsibility for their correctness/authenticity. After uploading the bid, the EMD and Transaction fees are to be submitted by the bidder to the concerned Executive Engineer. Failure to furnish the uploaded documents, will entail rejection of the bid and forfeiture of the E.M.D. Similarly if any of the certificates, a document etc., uploaded by the bidder is found to be false/fabricated/bogus, the bidder will be black listed and the E.M.D. forfeited. The bids will be opened on line by the concerned Executive Engineer at the time and date as specified in the tender documents. All the statements, documents, certificates, EMD etc., uploaded by the tenderers will be down loaded for verification. The clarifications, particulars if any required from the bidders will be obtained or in the conventional method by addressing the bidders. . 12. Bid Offer: 12.1 Bill of Quantities called Schedule ?A? and the bid offer accompanies the bid document as Volume II. It shall be explicitly understood that the Bid Inviting Officer does not accept any responsibility for the correctness or completeness of this schedule ?A? and this schedule ?A? is liable to alterations by omissions, deductions or additions at the discretion of the Executive Engineer (TW), Paderu or as set forth in the conditions of the contract. The Schedule ?A? shall contain the items of work indicated as part? I and LS provisions as part?II. The percentage quoted by the contractor shall be applicable only to part ?I. However, the provisions contained in the part ?II will be operable basing on the conditions provided in the Bid Document. The bidders will have to state clearly their willingness to execute the work at certain specific percentage of excess or less or at par of the ECV indicated in Part-I at the space provided therein in Schedule ?A?. The L.S. amounts indicated in part-II are maximum reimbursable amounts. The bidder should however quote his lump sum bid based on this schedule of quantities. He should quote his offer as a overall bid percentage. The over all bid percentage should be written both in words and figures.

Legal Terms & Conditions

12.2 The Schedule ?A (or Price-bid) contains not only the quantities but also the rates worked out by the Department and the amount for each item and total value of the estimated contract. The bidder should workout his own rates keeping in view the work, site conditions and quote his overall bid percentage with which he intends to execute the work. 12.3 The bid offer shall be for the whole work and not for individual items / part of the work. 12.4 All duties, taxes, and other levies payable by the contractor as per State / Central Government rules, shall be included in the bid percentage quoted by the bidder; however keeping in view the maximum reimbursable amounts specified in Part II of Price bid. 12.5 The bided contract amount as computed based on overall bid percentage is subject to variation during the performance of the Contract in accordance with variation in quantities etc. 12.6 Charges payable to M/s APTS Pvt. Ltd., / MD, APTS, Hyderabad The service charges payable to M/s APTS Pvt. Ltd., as laid down in the G.O.Ms.No.2, Information and Communication Department, dt.15-01-2003 and subsequent guide lines issued to the Govt. vide memo No. 1287/COD/2004-17 of I&CAD Dept., dt 23.10.04 are as indicated below. All the Bidders should pay Rs. 977/-(0.03% of ECV + 18% as Service Tax) through electronic payment gateway provided by ICICI/HDFC banks using their credit cards .The payment gateway accepts all Master and Visa Credit Cards issued by any bank (Please see GO MS NO 13 Dt 5-7-2006).to M/s APTS Private Limited, Hyderabad towards non-refundable transaction fee on apeprocurement platform. The Payment slip should be scanned along with the bid .The successful bidder should pay another 0.04% of ECV in the form of DD to MD, APTS, Hyderabad Rs.1104/- at the time of concluding agreement, towards e-procurement corpus fund,. 13. Validity of Bids: 13.1 Bids shall remain valid for a period of not less than three months from the last date for receipt of Bid. 13.2 During the above mentioned period no plea by the bidder for any sort of modification of the bid based upon or arising out of any alleged misunderstanding of misconceptions or mistake or for any reason will be entertained. 13.3 In exceptional circumstances, prior to expiry of the original time limit, the Bid Inviting Officer may request the bidders to extend the period of validity for a specified additional period. Such request to the Bidders shall be made in writing. A Bidder may refuse the request without forfeiting his E.M.D. A Bidder agreeing to the request will not be permitted to modify his Bid, but will be required to extend the validity of his E.M.D. for a period of the extension. 14. Earnest Money Deposit 14.1 The bidder shall upload, Earnest Money Deposit equivalent to 1% of ECV along with the tender. As per G.O.Ms.No.8/Dt08.05.2016 this EMD shall be in the form of:. a) Net banking/RTGS/NEFT from their registered bank accounts only. b) The bidders can pay the EMDs using Credit Card/Debit Card, as per the VISA/Master Card Guidelines. 14.2 The balance EMD @ 1�% of TCV shall be paid at the time of concluding Agreement by the successful Bidder. This EMD can be in the form of : a) a demand draft from any Nationalised / Schedule bank. 14.3 EMD furnished towards 1%EMD shall paid online as per GO.Ms.No.8/Dt.08.05.2016. 14.4 The EMD of Bidders will be returned no sooner the bids are finalised or end date of the Bid validity period which ever is earlier. 14.5 Deleted. 14.6 The earnest money deposited by the successful bidder will not carry any interest and it will be dealt with as provided in the conditions stipulated in the bid. The balance E.M.D. given in the form of Crossed Demand Draft on a Nationalised / Schedule bank, shall be valid for the duration of contract period plus defect liability period of two years and in case any valid extension of contract period is granted, the validity of EMD shall also be extended for the corresponding period. The EMD from Nationalised / Schedule Bank furnished by the bidder towards additional security amount shall be valid till the work is completed in all respects. 14.7 The E.M.D. shall be forfeited. (a) if the Bidder withdraws the Bid during the validity period of Bid. (b) in the case of a successful Bidder, if he fails to sign the Agreement for whatever the reason. 14.8 In consideration of the Executive Engineer / Executive Engineer /Chief Engineer /Commissionerate of Bids undertaking to investigate and to take into account each bid and in consideration of the work thereby involved, all earnest monies deposited by the bidder will be forfeited to the Government in the event of such bidder either modifying or with-drawing his bid at his instance within the said validity period of three months. 15. Signing of Bids. 15.1 If the bid is made by an individual, it shall be signed with his full name and his address shall be given. If it is made by a firm, it shall be signed by an authorised partner (with proof) who shall also sign his own name, and the name and address of each member of the firm shall be given, if the bid is made by a corporation it shall be signed by a duly authorised officer who shall produce with his bid, satisfactory evidence of his authorisation. Such bidding corporation may be required before the contract is executed, to furnish evidence of its corporate existence. Bids signed on behalf of G.P.A. holder will be rejected. 15.2 The Bid shall contain no alterations or additions, except those to comply with instructions issued by the Bid Inviting Officer, or as necessary to correct errors made by the Bidder, in which case all such corrections shall be initialled by the person signing the Bid. 15.3 No alteration which is made by the bidder in the contract form, the conditions of the contract, the drawings, specifications or statements / formats or quantities accompanying the same will be recognised; and, if any such alterations are made the bid will be void.

Procedure for Bid Submission

16. Submission of Bids: 16.1 The following self attested certificates, documents etc, are to be scanned and uploaded on to the ?e ?procurement platform at www.apeprocurement.gov.in. a) Copy of contractors registration certificate under appropriate class with Government of Andhra Pradesh b) EMD as specified in the form (EMD shall be paid online only) c) PAN Card and Latest I.T. Returns d) GST Registration certificate incorporating Tax Identification Number (TIN) e) Qualification certificate of Key personnel 16.2 The bidders who are desirous of participating in ?e? procurement shall submit their Technical bids, price bids etc., in the Standard formats prescribed in the Tender documents, displayed at ?e? market place. The bidders should upload the scanned copies in support of their Technical bids. The bidders shall sign on all the statements, documents, certificates, uploaded by him, owning responsibility for their correctness/authenticity. 16.3 The Department will not hold any risk and responsibility for the loss in transit during uploading of the scanned document, for the invisibility of the scanned document online, and any other problems encountered by the Tenders while submitting their bids online. 17 Deleted 18 Last date / time for Submission of the Bids. 18.1 Bids must be submitted not later than the date and time specified in NIT. In the event of the specified date / time for the submission of bids declared as holiday, the bids will be received on the next working day up to the time specified.. 18.2 The Executive Engineer may extend the dates for issue and receipt of Bids by issuing an amendment in which case all rights and obligations of the Executive Engineer and the Bidders will remain same as previously. 19 Late Bids. 19.1 Any Bid received after the last date / time prescribed in NIT will be summarily rejected. 20 Modification to the Bid. 20.1 No Bid shall be modified after the last date /time of submission of Bids. E. BID OPENING AND EVALUATION 21 Bid opening 21.1 The Technical bids will be opened online by the concerned Executive Engineer at the time and date as specified in the tender documents. All the Statements, documents, certificates, EMD shall be paid online only etc, uploaded by the Tenders will be verified and downloaded, for technical evaluation. The clarifications, particulars if any required from the bidders, will be obtained either online or in the conventional method by addressing the bidders. The technical bids will be evaluated against the specified parameters/criteria same as in the case of conventional tenders and the technically qualified bidders will be identified. The result of Technical bids evaluation will be displayed on the ?e? market place, which can be seen by all the tenderers who participated in the tenders. The department shall carry out the technical bid evaluation solely based on the uploaded certificates/documents, EMD shall be paid online only in the e-procurement system and open the price bids of the responsive bidders. 22 Clarification on the Technical Bid. 22.1 The tender opening authority may call upon any tenderer for clarification on the statements, documentary proof relating to the technical bid. The request for clarification and response thereto shall be in writing and it shall be only on the qualification information uploaded online by the tenderer. The clarification called for from the tenderers shall be furnished within the stipulated time, which shall not be more than a week. 22.2 The tenderer if so desirous, shall agree in writing to furnish the clarification called for within the stipulated time and, for disqualification and rejection of his tender in the event of failure to do so. 23 Examination of technical Bids and Determination of Responsiveness --Deleted- 24 Price Bid Opening: b) Price Bid Opening: 24.1 Only the Price Bids of qualified Bidders whose Bids are found satisfying the eligibility criteria shall be opened. 24.2 Bids shall be scrutinised in accordance with the conditions stipulated in the Bid document. In case of any discrepancy of non-adherence Conditions the Bid accepting authority shall communicate the same which will be binding both on the bid Opening authority and the Bidder. In case of any ambiguity, the decision taken by the Bid Accepting Authority on bids shall be final. 25. Evaluation and Comparison of Price Bids 25.1 The Executive Engineer, Tribal Welfare, Paderu, will evaluate and compare the price bids of all the qualified Bidders. 25.2 Negotiations at any level are strictly prohibited. However, good gesture rebate, if offered by the lowest bidder prior to finalisation of bids may be accepted by the bid accepting authority. 25.3 Selection of Bidder among the lowest & equally quoted bidders will be in the following orders: a) The bidder whose bid capacity is higher will be selected. b) In case the bid capacity is also same the bidder whose annual turnover is more will be preferred. c) Even if the criteria incidentally become the same, the turnover on similar works and thereafter machinery available for the work and then the clean track record will be considered for selection. 26. Discrepancy in Tender percentage quoted 26.1 In case of any discrepancy between the overall bid percentage quoted in words and figures, the percentage quoted in words shall prevail. In case the bidder has quoted overall bid percentage only in words and not in figures or vice versa, such bid shall be treated as incomplete and rejected. 27. Process to be Confidential. 27.1 Information relating to the examination, clarification, evaluation and comparison of Bids and recommendations for the award of a contract shall not be disclosed to Bidders or any other persons not officially concerned with such process until the award to the successful Bidder has been announced by the bid accepting authority. Any effort by a Bidder to influence the processing of Bids or award decisions may result in the rejection of his Bid. 27.2 No Bidder shall contact the Executive Engineer, Tribal Welfare, Paderu, or any authority concerned with finalisation of bids on any matter relating to its Bid from the time of the Bid opening to the time the Contract is awarded. If the Bidder wishes to bring additional information to the notice of the Executive Engineer, Tribal Welfare, Paderu, it should do so in writing. 27.3 Before recommending / accepting the bid, the bid recommending / accepting authority shall verify the correctness of certificates submitted to meet the eligibility criteria and specifically experience. 27.4 Bids will be finalised by the Executive Engineers / Superintending Engineers / Chief Engineers for the works costing up to Rs.2.00 Crores. The bids for the works costing more than Rs.2.00 Crores will be referred to COT along with technical bid evaluation for consideration. The Commissioner of bids shall scrutinize the bids submitted by Engineer-in-Chief / Chief Engineer / Project administrators in accordance with the conditions stipulated in the bid document and in case any discrepancy of non-adherence to the conditions, the same shall be communicated which will be binding both on the bid concluding authority and contractor. In case of any ambiguity the decision taken by the COT on bids shall be final.

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