Tender Document

S.No	Document Name	Stage	Document Type
1	Registration Certificate	COMMON	Mandatory
2	EMD fee paid through online only	COMMON	Mandatory
3	Transaction Fee Payable to Vupadi Technology Services Pvt. Ltd., Vijayawada	COMMON	Mandatory
4	Income Tax Pan Card	COMMON	Mandatory
5	A.P GST Registration Certificate of GST Registration more than 1 Year	COMMON	Mandatory
6	GST Clearance Certificate of GST Registration more than 1 Year	COMMON	Optional
7	Self declaration on Rs.100/- Non Judicial stamp paper to the effect of non - block listing of any deppartment	COMMON	Optional

General Terms and Conditions / Eligibility

The following information to fulfill the above eligibility criteria shall be uploaded. 1. Civil Contractor having valid Registration in appropriate eligible class with Govt. Of Andhra pradesh as per Go?S issued by Government from time to time. 2). EMD , Note: The Bidders shall pay the EMDs through online using Net banking / RTGS/NEFT from their registered bank accounts only . (Vide G.O.M.S. No: 8,ITE & C Dept., Dt: 08.05.2016.) 3). Transaction Fee Payable to Vupadhi techno services pvt.Ltd.,Vijayawada. 4). Income Tax PAN Card. 5). GST Registration & Clearance Certificate 6). Qualification certificate of key personnel. 7.Self declaration on Rs.100/- Non Judicial stamp paper to the effect of Non block listing in any department.

General Technical Terms and Conditions (Procedure)

All the Participating bidders have to pay the transaction fee through online in favour of M/s Technology Services Pvt. Ltd., Vijayawada before receipt of tender schedule and should be scanned and uploaded along with the Bid. The original copy of receipt EMD is to be submitted to the Commissioner, Rajampet Municipality, Rajampet before the opening of Price bid. Failure to do so will entail rejection of bid. 1. The tenders should be in the prescribed form obtained from e' procurement platform from the date of electronic publication . The intending bidders would be required to enroll themselves on the e' procurement market place www.apeprocurement.gov.in . Those contractors who register themselves in the e' procurement market place can down load the tender schedules at free of cost. 2. The dates stipulated in the tender notice under are firm and under no circumstances they will be relaxed, unless officially extended. 3. The Contractor should upload the scanned copies of (i) Registration Certificate (ii) Attested copy of Permanent Account Number (PAN) card and attested copy of latest income tax returns submitted along with proof of receipt (iii) Required commercial tax certificate along with registration number and from the appropriate authority. If the above evidences are not produced in the required manner, the tenders will be summarily rejected. The Contractors should produce originals of all documents for verification, if asked. 3.1 The successful ( L 1 ) tenderer shall furnish the original hard copies of all the documents uploaded by him before concluding the agreement. 4. The bidders can view/down load the tender documents from the e market place. 5. The Commissioner, Rajampet Municipality, Rajampet reserves the right to reject any/or all the tenders, without assigning any reasons therefore. 6. PAYMENT OF E.M.D. 6.1 Each tenderer must pay along with tender a sum as Earnest Money Deposit through online favour of Commissioner, , Rajampet Municipality, Rajampet obtained from any Nationalised bank to be valid for three (3) months from the last date of receipt of tender schedule and should be scanned and uploaded along with the bid. The original documents is to be submitted to the Commissioner, , Rajampet Municipality, Rajampet , before the date of opening of the Price bid, either personally or through courier or by post and the receipt of the same within the stipulated time shall be responsibility of the bidder. Department will not take any responsibility for any delay or non receipt. 6.2 The successful tenderer should however pay balance E.M.D at 1 % of value of work given through crossed DD drawn in favour of Commissioner, , Rajampet Municipality, Rajampet. 6.3 The retention amount from the bills will be deducted at the rate of 7.5% as usual. 6.4 The Earnest Money Deposit will be refunded to the unsuccessful tenderers either after the finalisation of the tender or on expiry of validity of period of tender, whichever is earlier. 6.5 The Earnest Money Deposit will be retained in the case of the successful tenderer and will not carry any interest; it will be dealt with as provided in the tender. 6.6 The tenders received will be decided within a period of 2 months from the last date prescribed for the receipt of the tenders and the decision regarding the disposal of the tenders will be informed, at any time with in the said period. 6. 7 During the above mentioned period, no plea by the tenderer for any sort of modification of the tender based upon or arising out of any alleged misunderstanding or misconceptions or mistake or for any reason will be entertained. 6.8 Tenders shall be valid for a period of 2 months. Before expiry of validity, the authority competent to call for tender shall seek for further extension of validity from the contractors and in case the validity is not extended his tender will not be considered and the E.M.D shall be returned. 6.9 In consideration of the Executive Engineer/Superintending Engineer/ Chief Engineer/ Commissionerate of Tenders, undertake to investigate and to take into account each tender and in consideration of the work thereby involved, all earnest money deposited by the tenderer will be forfeited to the Government, in the event of such tenderer either modifying or withdrawing his tender at his instance within the said validity period of 2 months. 6.10 e-Procurement Corpus fund @ 0.04% administered by A.P.T.S has to be paid by the successful bidder in the shape of demand draft in favour of A.P. Technological services at the time of concluding the agreement.

Legal Terms & Conditions

1.All the Participating bidders have to pay the transaction fee through online in favour of M/s Technology Services Pvt. Ltd.,., Guntur before receipt of tender schedule and should be scanned and uploaded along with the Bid. The original copies is to be submitted to the Commissioner, , Rajampet Municipality, Rajampet before the opening of Price bid. Failure to do so will entail rejection of bid. 1. The tenders should be in the prescribed form obtained from e' procurement platform from the date of electronic publication . The intending bidders would be required to enroll themselves on the e' procurement market place www.apeprocurement.gov.in . Those contractors who register themselves in the e' procurement market place can down load the tender schedules at free of cost. 2. The dates stipulated in the tender notice under are firm and under no circumstances they will be relaxed, unless officially extended. 3. The Contractor should upload the scanned copies of (i) Registration Certificate (ii) Attested copy of Permanent Account Number (PAN) card and attested copy of latest income tax returns submitted along with proof of receipt (iii) Required commercial tax certificate along with registration number and from the appropriate authority. If the above evidences are not produced in the required manner, the tenders will be summarily rejected. The Contractors should produce originals of all documents for verification, if asked. 3.1 The successful ( L 1 ) tenderer shall furnish the original hard copies of all the documents uploaded by him before concluding the agreement. 4. The bidders can view/down load the tender documents from the e market place. 5. The Commissioner, , Rajampet Municipality, Rajampet reserves the right to reject any/or all the tenders, without assigning any reasons therefore. 6. PAYMENT OF E.M.D. 6.1 Each tenderer must pay along with tender a sum as Earnest Money Deposit through online Commissioner, , Rajampet Municipality, Rajampet obtained from any Nationalised bank to be valid for three (3) months from the last date of receipt of tender schedule and should be scanned and uploaded along with the bid. The original copies to be submitted to the Commissioner, , Rajampet Municipality, Rajampet, before the date of opening of the Price bid, either personally or through courier or by post and the receipt of the same within the stipulated time shall be responsibility of the bidder. Department will not take any responsibility for any delay or non receipt. 6.2 The successful tenderer should however pay balance E.M.D at 1 % of value of work given through crossed DD drawn in favour of Commissioner, , Rajampet Municipality, Rajampet. 6.3 The retention amount from the bills will be deducted at the rate of 7.5% as usual. 6.4 The Earnest Money Deposit will be refunded to the unsuccessful tenderers either after the finalisation of the tender or on expiry of validity of period of tender, whichever is earlier. 6.5 The Earnest Money Deposit will be retained in the case of the successful tenderer and will not carry any interest; it will be dealt with as provided in the tender. 6.6 The tenders received will be decided within a period of 2 months from the last date prescribed for the receipt of the tenders and the decision regarding the disposal of the tenders will be informed, at any time with in the said period. 6.7 During the above mentioned period, no plea by the tenderer for any sort of modification of the tender based upon or arising out of any alleged misunderstanding or misconceptions or mistake or for any reason will be entertained. 6.8 Tenders shall be valid for a period of 2 months. Before expiry of validity, the authority competent to call for tender shall seek for further extension of validity from the contractors and in case the validity is not extended his tender will not be considered and the E.M.D shall be returned. 6.9 In consideration of the Executive Engineer/Superintending Engineer/ Chief Engineer/ Commissionerate of Tenders, undertake to investigate and to take into account each tender and in consideration of the work thereby involved, all earnest money deposited by the tenderer will be forfeited to the Government, in the event of such tenderer either modifying or withdrawing his tender at his instance within the said validity period of 2 months. 6.10 e-Procurement Corpus fund @ 0.04% administered by A.P.T.S has to be paid by the successful bidder in the shape of demand draft in favour of A.P. Technological services at the time of concluding the agreement. Special Condition: - All the Govt. G.Os, orders issued with either in the post of in futures in regard to tender processing, execution of works and payment of bills are applicable to this work also.

Procedure for Bid Submission

The bidder shall submit his response through Bid submission to the tender on eProcurement platform at www.apeprocurment.gov.in by following the procedure given below. The bidder would be required to register on the e-procurement market place https://tender.apeprocurement.gov.in and submit their bids online. Offline bids shall not be entertained by the Tender Inviting Authority for the tenders published in e-procurement platform. The bidders shall submit their eligibility and qualification details, Technical bid, Financial bid etc., in the online standard formats displayed in eProcurement web site. The bidders shall upload the scanned copies of all the relevant certificates, documents etc., in support of their eligibility criteria/technical bids and other certificate/documents in the eProcurement web site. The bidder shall sign on the statements, documents, certificates, uploaded by him, owning responsibility for their correctness/authenticity. The bidder shall attach all the required documents for the specific tender after uploading the same during the bid submission as per the tender notice and bid document. The Bidder shall also ensure prior to Final Bid submission that the Encryption certificate present in the DSC Key token is the same as that mapped into his Profile page in the Eprocurement system. Service provider shall not be responsible for Non-submission of Bid in case there is a variance in the Encryption certificate between the Key token and the Uploaded certificate in the Bidders profile in the Eprocurement system. Registration with eProcurement platform: For registration and online bid submission bidders may contact HELP DESK. https://tender.apeprocurement.gov.in Digital Certificate authentication: The bidder shall authenticate the bid with his Digital Certificate for submitting the bid electronically on eProcurement platform and the bids not authenticated by digital certificate of the bidder will not be accepted on the eProcurement platform. For obtaining Digital Signature Certificate, you may please Contact: You may please Contact Registration Authorities of any Certifying Authorities in India. The list of CAs are available by clicking the link https://tender.apeprocurement.gov.in/digital-signature.html# 3. Hard copies: i) Vide ref. G.O.Ms.No.174, I&CAD dept dated:1-9-2008, submission of original hard copies of the uploaded scanned copies of Proof of online Payment (Remittance)/BG towards EMD by participating bidders to the tender inviting authority before the opening of the price bid is dispensed forthwith. ii) All the bidders shall invariably upload the scanned copies of Proof of online Payment (Remittance)/BG in eProcurement system and this will be the primary requirement to consider the bid responsive. iii) The department shall carry out the technical evaluation solely based on the uploaded certificates/documents, Proof of online Payment (Remittance)/BG towards EMD in the eProcurement system and open the price bids of the responsive bidders. iv) The department will notify the successful bidder for submission of original hardcopies of all the uploaded documents Proof of online Payment (Remittance)/BG towards EMD prior to entering into agreement. v) The successful bidder shall invariably furnish the original Proof of online Payment (Remittance)/BG towards EMD, Certificates/Documents of the uploaded scan copies to the Tender Inviting Authority before entering into agreement, either personally or through courier or post and the receipt of the same within the stipulated date shall be the responsibility of the successful bidder. The department will not take any responsibility for any delay in receipt/non-receipt of original Proof of online Payment (Remittance)/BG towards EMD, Certificates/Documents from the successful bidder before the stipulated time. On receipt of documents, the department shall ensure the genuinity of the Proof of online Payment (Remittance)/BG towards EMD and all other certificates/documents uploaded by the bidder in eProcurement system. In support of the qualification criteria before concluding the agreement. 4. The GO. Ms. No. 174 -I&CAD dated: 1-9-2008 Deactivation of Bidders If any successful bidder fails to submit the original hard copies of uploaded certificates/documents, Proof of online Payment (Remittance)/BG towards EMD within stipulated time or if any variation is noticed between the uploaded documents and the hardcopies submitted by the bidder, as the successful bidder will be suspended from participating in the tenders on eProcurement platform for a period of 3 years. The eProcurement system would deactivate the user ID of such defaulting bidder based on the trigger/recommendation by the Tender Inviting Authority in the system. Besides this, the department shall invoke all processes of law including criminal prosecution of such defaulting bidder as an act of extreme deterrence to avoid delays in the tender process for execution of the development schemes taken up by the government. Other conditions as per tender document are applicable. The bidder is requested to get a confirmed acknowledgement from the Tender Inviting Authority a proof of Hardcopies submission to avoid any discrepancy. 5. Payment of EMD: It is mandatory for all participant bidders to electronically pay EMD Online by utilizing the "Payment Gateway Service on E-Procurement platform". The Electronic Payment Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct Debit facility/Net Banking/NEFT payment modes through ICICI Bank and/or Axis Bank Payment Gateways to facilitate the transaction. This is in compliance as per G.O.Ms. 08 dated 08.05.2016. A GST of 18.00% + Bank charges on the transaction amount payable to APTS shall be applicable. In addition to this, Bidders can also pay the EMD through Download of PDF format of RTGS Challan for respective Payment gateway and pay the EMD through their Parent Bank account. Once the EMD is received by the EProcurement application, Bidders can automatically continue with their Bid Submission online. IMPORTANT NOTE REGARDING EMD PAYMENT: 1. Bidders are encouraged to use only Net banking facility for payment of EMDs as far as possible for faster refunds in case of unsuccessful Bids for the Tender. 2. Bidders are advised not to use RTGS Challan downloads at the penultimate hour of Bid submission closing as any delay by their banker would not enable Bid submission on the platform. Please allow a minimum of 60 minutes for enabling "Continuation of Bid Submission" from the time the Pool Account receives credit of the EMD from the Bidders Bank for both NEFT and RTGS Transfers. For RTGS Transfers, the Pool Account can get immediate credit whereas NEFT transfers would follow RBI Payment Cycle time. 3. Bidders are advised to pay EMD Online atleast T-1 or T-2 days before Bid submission closing date (T= Bid submission closing date) to avoid last minute delays and denials of successful Bid submission and to take care of any delays in Banking procedures. Un Successful Bidder EMD Refund process: - The bid is declared unsuccessful, under the following circumstances. Bid submitted by the bidder is not the lowest bid. Upon Finalization of the L1 Bid. Technical Disqualification of the Bid in case of 2 cover system. EMD paid but bid not submitted EMD refund will be initiated by the Tender Inviting Authority directly and through Online only and through the same payment channels as EMD received by the Department. (RTGS / NEFT /Credit Card /Debit Card refund), within 30 days from the date of publishing the Decision / Result. However, Service Provider /GoAP will not be held responsible for the delays occurring due to banking channels/procedures/processes of the respective vendor. IMPORTANT NOTE REGARDING EMD REFUNDS: Bidders are requested to use discretion in their choice of payment channel for remittance of EMD. Time taken for Refunds under Ideal conditions: 1. Net Banking / NEFT / RTGS Challan: �One (1) Banking Business Day from time of initiation of refund by Tender Inviting Authority subject to RTGS/NEFT timings of RBI. 2. Credit card/ Debit card: 7-10 working days from time of initiation of refund by the Tender Inviting Authority. However, this may be longer in case of certain bank cards. In case of delays, bidders are requested to contact the Card issuing Bank for faster resolution. 6. Payment of Transaction Fee: It is mandatory for all the participant bidders from 1st January 2006 to electronically pay a Non-refundable Transaction fee to M/s. APTS , the service provider through "Payment Gateway Service on E-Procurement platform". The Electronic Payment Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct Debit facility/Net Banking of ICICI Bank, Axis Bank to facilitate the transaction. This is in compliance as per G.O.Ms. 13 dated 07.05.2006. A GST of 18.00% + Bank charges on the transaction amount payable to APTS shall be applicable. The participating bidders will pay a transaction fee @ 0.03% of ECV (estimated contract value) with a cap of Rs.10,000/- (Rupees ten thousand only) for all works with ECV upto Rs.50 crores, and Rs.25,000/- (Rupees twenty five thousand only) for works with ECV above Rs.50 crores, at the time of bid submission electronically. For tenders wherever ECV is not available i.e., for goods and services, the transaction fee shall be calculated on quoted value. GST as levied by the GOI on transaction fee, electronic payment gateway charges shall be borne by the bidders. 7. Corpus Fund: As per GO MS No.4 User departments shall collect 0.04% of ECV (estimated contract value) with a cap of Rs. 10,000 (Rupees ten thousand only) for all works with ECV upto Rs.50 Crores, and Rs. 25,000/- (Rupees twenty-five thousand only) for works with ECV above Rs.50 Crores, from successful bidders on eProcurement platform before entering into agreement / issue of purchase orders, towards eprocurement fund in favour of Managing Director, APTS . There shall not be any charge towards eProcurement fund in case of works, goods and services with ECV less than and upto Rs. 10 lakhs 8. Tender Document: The bidder is requested to download the tender document and read all the terms and conditions mentioned in the tender Document and seek clarification if any from the Tender Inviting Authority. Any offline bid submission clause in the tender document could be neglected. The bidder has to keep track of any changes by viewing the Addendum/Corrigenda issued by the Tender Inviting Authority on time-to- time basis in the E-Procurement platform. The Department calling for tenders shall not be responsible for any claims/problems arising out of this. 9. Bid Submission Acknowledgement: The bidder shall complete all the processes and steps required for Bid submission. The system will generate an acknowledgement with a unique bid submission number after completing all the prescribed steps and processes by the bidder. Users may also note that the bids for which an acknowledgement is not generated by the e-procurement system are treated as invalid or not saved in the system. Such invalid bids are not made available to the Tender Inviting Authority for processing the bids. The Government of AP are not responsible for incomplete bid submission by users.

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