| Procedure for Bid
Submission
INSTRUCTIONS TO BIDDERS
1.a) The bidders may contact the Chief Civil Engineer, APSRTC, Vijayawada for information on e-procurement.
b) The bidders need to register on the electronic procurement market place of Government of Andhra Pradesh, that is, www.apeprocurement.gov.in. On registration on the e-procurement market place they will be provided with a user ID and Password by the system using which they can submit their bids on line.
c) While registering on the e-procurement market place, bidders need to scan and upload the required documents as per the tender requirements on to their profile.
The e-procurement market place provides an online self-service registration facility to such of the contractors who are already registered with respective participating departments for supply of specified goods and services. As an incentive for early registration, basic registration by suppliers, that allows them to participate in the e-procurement process, shall be enabled on the e-procurement market place without levy of any registration or subscription fee up to 31st March 2003 or such later date as decided by the steering committee. However, the e-procurement market place levy charges for such value added services as decided by the steering on the e-procurement as laid down in the G.O.Ms. No. 2, Information Technology and Communication department dated: 15-01-2003.
2.a) Furnishing of hard copies by the tenderers before opening the technical bids is dispensed with.
b) The technical bid evaluation of the tenders done on the certificates / documents uploaded through online only towards qualification criteria furnished by them.
c) The successful (L1) tenderer shall furnish the original hard copies of all the documents/ Certificates / statements uploaded by him before concluding agreement.
d) The tenderer shall be required to furnish a Declaration in online stating that the soft copies uploaded by them are genuine. Any incorrectness / deviation noticed will be viewed seriously and apart from canceling the work duly forfeiting the EMD, criminal action will be initiated including suspension of business.
e) Before concluding the agreement with the L1 tenderer, the tender inviting authority shall ensure the genuinity of furnished by bidder towards all the certificates uploaded by the bidder online by deputing responsible departmental officials.
f) The Government as further decided that not with standing any existing provisions of the A.P. Public works Department Code as well as other orders and executive instructions in force if any tenderer fails to submit the hard copies of uploaded documents within the stipulated time the tenderer will be suspended/disqualified from participating in the tenders on ?procurement plat form? for a period of 12 months from the date of bid submission. The suspension of tenderer shall be automatically enforced by the e-procurement system(As per G.O.Ms. No.6 I&CAD(PW-Reforms) Dept., dt.11-01-2005 and G.O.Ms.No.245 I&CAD(PW-Reforms) dept., dt. 30-12-2005)
Procedure for Bid Submission
a)Tender schedule can be downloaded from the web site:https://tender.apeprocurement.gov.in.
b)Intending bidders can contact the following for any clarification, information on any working day during working hours.
Dy. Executive Engineer(Tech):HO:9704544452,Executive Engineer(Tech):HO:9959224686,Chief Civil Engineer:HO:9100952877
c)The bidder shall submit the bid and all related correspondence in English language only.
d)All bidders must fill out the pre-qualification checklist in the templates provided and sign on the self-declaration form stating their compliance with all the technical and financial pre- qualification criteria and up load the same.
e)E.M.D. to be paid in the shape of Bank Guarantee in favour of FA & CAO ,APSRTC,Vijayawada to be valid for 6 months from the Date of NIT, issued by any Nationalized Bank/Scheduled Bank in the standard format(or) Using Net Banking/RTGS/NEFT from registered bank accounts OR using Credit Card/Debit card (i.e.,1% of ECV).
f)All bidders must upload all supporting documents in the e - Procurement portal validating their declarations and uploaded in the templates provided for the same under the technical and commercial pre-qualification criteria laid out in the check list.
g)The bidders should quote their initial price offer at the prescribed field/place provided in the e-market place within the prescribed period.
h)The bidder shall sign on all the documents uploaded by him including EMD along with the self-declaration for fulfilling pre-qualification criteria set by the Department(on the check list) owning responsibility for their correctness/authenticity and upload along with Tender.
i)The system shall carry initially the evaluation based on the information furnished in the given templates with regard to both technical and commercial pre-qualification criteria and the declaration up loaded by the bidder.
j)All bidders shall furnish the original hard copies of the BG for EMD before PQ Stage opening date and time fixed.
k)The price bids will be opened on the date and time fixed.
l)If any bidder fails to submit the original hard copies of the BG for EMD within the stipulated time, the Initial Price Offer of the respective bidder will not be opened and they shall not be carried forward into the reverse auction phase.
m)The bidders shall furnish willingness in participating reverse tendering process and an undertaking shall be uploaded to that effect along with submission of initial price offer.
n)After identification of the L-1 Initial Price Offer, eligible (those who have submitted original hard copies of the BG for EMD bidders shall be transferred to the Reverse Auction Platform.(All the bidders to be registered with ?https: //www.konugolu.ap.gov.in?.for participating in Reverse Tendering).
o)The time and date will be displayed for reverse tendering process.
p)Finally, after completion of reverse tendering process the Department shall carry out the technical bid evaluation solely based on the uploaded certificates/documents,BG towards EMD in the eProcurement system.
Reverse Tendering Process:
Tender will be evaluated as per G.O.Ms.No.67 Water Resources(Reforms) Department dated:16-08-2019.
i)All bidders shall self-declare their details under each technical and financial criterion on the e-procurement platform along with an undertaking confirming their compliance with the technical and financial criterion prescribed in the bid document.
ii)All bidders shall submit supporting documents for their submittals under each technical and financial criterion. In case of documents found to be defective, incorrect or forged and therefore claim of Qualification is not supported, severe action including forfeiture of EMD shall be taken.
iii)The threshold values of Technical and Financial qualification as prescribed by the department shall be displayed to the bidders on the screen of online e-procurement site. The bidders have to submit their details of qualification criterion in prescribed text boxes along with their self-declaration on the fulfillment of qualification criterion prescribed. The system automatically evaluates the qualification details uploaded by the bidders and enable the qualified bidders only to quote for their price bid in the prescribed box for the work.
iv)All bidders satisfying pre-qualification criterion as per their submittals and self-declaration on e-procurement site shall quote their price offer.
v)The Price bids of all the bidders shall be opened and the lowest quoted price bid among the qualified bidders in the tender process shall be determined.
vi)To conduct the reverse tender process at least two bidders would be required.
vii)The L1 Price Offer (Initial) shall be the maximum allowable Bid price for the reverse tendering process.
viii)Only one round of reverse tendering shall be carried out in which bidders can revise their bids multiple times within the time limits specified.
ix)At the start of the Reverse Tendering process the Maximum Allowable Bid Price will be set and bidders shall submit their bids in an online platform.
x)Names of the bidders / vendors shall be anonymously masked in the Reverse Tendering process and vendors will be given suitable dummy names.
xi)The initial period of the Reverse tendering process will start after 3 hours, following which there will be auto extensions of time by 15 minutes in case of any reduction in bids recorded in the prior 15 minutes.
xii)Only the current L1 bid shall be visible to all bidders who may revise their bids until the end of the process.
xiii)Decrements made in each subsequent bid shall not be less than 0.5% of the IBM/ECV uploaded.
xiv)The L1 bid may be determined following a period of inactivity of more than 15 minutes of reverse bidding after the initial 3 hour period after closure of the main bidding.
xv)Following the determination of the L1 bid, the L1 bidder?s supporting documents under each technical and commercial criterion shall be verified. The reverse tendering process shall be on hold for a maximum period of 24 hours (1 day) while the L1 bidder?s supporting documents are verified.
xvi)Upon successful verification of the L1 bidder?s supporting documents, the reverse tendering process shall be closed declaring the L1 bidder as ?successful bidder? and the remaining bidders in the process shall be notified as ?unsuccessful? and their respective EMDs shall be refunded.
xvii)In case there are discrepancies between the L1 bidder?s declarations under the technical and financial criteria and the supporting documents submitted, the L1 bidder shall be disqualified, his EMD shall be forfeited, he will be removed from the reverse tendering process and the remaining bidders shall be notified of the date and time when the reverse tendering process shall be resumed.
xviii)The reverse tendering process shall be resumed with the L2 price as the Maximum Allowable Bid Price.
xix)Only 15 minutes shall be initially allowed for the remaining bidders to revise their bids, subject to automatic extensions of 15 minutes in case of any reduction in bids recorded in the prior 15 minutes.
xx)The reverse tendering process shall continue until the determination of a successful bidder.
Conclusion of the Reverse Tendering Process:-
i)After conclusion of the reverse auction process, the pre-qualification criteria of all bidders shall be verified. In case of successful verification of pre-qualification criteria of the L-1 Bidder and if qualified he will be awarded the contract and the EMDs of un successful bidders shall be refunded.
ii)If any variation is noticed between the up loaded documents, information furnished in the given templates in respect of both technical and commercial prequalification criteria and the self-declaration submitted by the bidder, the bidder will be suspended from participating in the tenders on e-procurement platform for a period of 3 years. If any of the documents furnished by the bidder are found to be false/fabricated/bogus, at any time the bidder will be black listed and the EMD will be forfeited.
iii)In case of the L1 bidder being disqualified, the Department reserves the right to restart the reverse auction process with the L2 price of the concluded reverse auction as the start/ maximum bid price OR to restart the entire tendering process from the NIT Stage. In either case, the date and time of the subsequent process shall be communicated to the remaining bidders.
iv) e-procurement corpus fund: An e-procurement corpus fund of Rs.11, 800/- administered by APTS has to be paid by the successful bidder in the shape of Demand draft in favour of Managing Director, AP Technological Services, and Vijayawada at the time of concluding the agreement.
Special conditions
1.The Employer reserves the right to accept or reject any or all the Bids without assigning any reason whatsoever.
2.The dates stipulated in the NIT are firm and under no circumstances they will be relaxed unless officially extended/notified.
3.The Contractors shall submit their Bids online only. Any sort of difficulties or the problems in the internet, web site in submission of tenders, the Employer is not responsible.
4.All bidders shall furnish the original hard copies of the BG for EMD before PQ stage opening date and time, failing which their Initial Price Offer shall not be opened and they will not be taken forward into the reverse auction.
5.In respect of Initial Price Offers received beyond 25% less than ECV specified by the employer, the Contractor shall furnish a Bank Guarantee for the difference between the Bid amount and 75% of ECV at the time of concluding Agreement as additional security deposit valid up to 6 months after completion of work.
6.The Employer reserves the right to cancel the Bids at any time without assigning any reasons.
7.The Contractor should submit a copy of valid GST registration certificate issued by the registration authority.
8.The Contractor should submit copy of PAN card and copy of latest Income Tax return submitted to IT Department along with proof of submission.
9.Any other condition regarding receipt of Bids in conventional method appearing in the Bid documents is to be treated as not applicable.
10.The Contractors should invariably upload the scanned copies of Bid Security and experience certificates and other relevant documents duly signed by them.
11.Bids shall be valid for a period of 3months from the last date of submission of Bids. Before expiry of validity, the authority who called for the Tenderers, shall seek for further extension of validity from the Contractors and in case the validity is not extended by any Contractor, his Bid will not be considered after such expiry and his Bid Security shall be returned.
12.The retention amount from the bills will be deducted at the rate of 7.5 % as usual.
13.The participating bidders will have to pay transaction fee of Rs.11, 800/-(10,000/- + GST:1800/-) to M/s MD APTS, Vijayawada through Online. It is mandatory for the bidders to pay the transaction fee through the Electronic payment Gateway.
14.In case of discrepancy between the Price Bid quoted online and in supporting documents uploaded, the Price Bid quoted in the template provided online only would be considered for evaluation.
15.Bid Price should be quoted online in the specified template.
16.The Contractor is subjected to be disqualified and liable for black listing and forfeiture of Bid Security, if he is found to have misled or furnished false information in the documents submitted in proof of qualification requirement.
17.Even during execution of the work, if found that the Contractor had produced false/fake certificates of experience he will be liable for black listing and the Contract will be liable for termination duly forfeiting Performance Security and all the amounts due to him.
18 & 19 As mentioned in NIT
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