Procedure for Bid
Submission
he bidder shall submit his response through Bid submission to the tender on eProcurement
platform at www.apeprocurement.gov.in by following the procedure given below. The bidder
would be required to register on the e-procurement market place www.apeprocurement.gov.in or
https://tender.apeprocurement.gov.in and submit their bids online. Offline bids shall not be
entertained by the Tender Inviting Authority for the tenders published in eprocurement platform.
The bidders shall submit their eligibility and qualification details, Technical bid, Financial bid etc.,
in the online standard formats displayed in eProcurement web site. The bidders shall upload the
scanned copies of all the relevant certificates, documents etc., in support of their eligibility
criteria/technical bids and other certificate/documents in the eProcurement web site. The bidder
shall sign on the statements, documents, certificates, uploaded by him, owning responsibility for
their correctness/authenticity. The bidder shall attach all the required documents for the specific
tender after uploading the same during the bid submission as per the tender notice and bid
document.
1. Registration with eProcurement platform:
For registration and online bid submission bidders may contact HELP DESK.
www.apeprocurement.gov.in or https://tender.apeprocurement.gov.in.
2. Digital Certificate authentication:
The bidder shall authenticate the bid with his Digital Certificate for submitting the bid electronically
on eProcurement platform and the bids not authenticated by digital certificate of the bidder will not
be accepted on the eProcurement platform.
For obtaining Digital Signature Certificate, you may please Contact:
Andhra Pradesh Technology Services Limited
ECO RITZ Building,BMPS Road,
Near Andhra Bank,Opp.Prasadampadu Bus Stop ,
VIJAYAWADA
Phone: +91-40-23220305
Fax: +91-40-23228057
(OR)
You may please Contact Registration Authorities of any Certifying Authorities in India. The list of
CAs are available by clicking the link
"https://tender.apeprocurement.gov.in/DigitalCertificate/signature.html".
3. Hard copies:
i) Vide ref. G.O.Ms.No.174, I&CAD dept dated:1-9-2008, submission of original hard copies of the
uploaded scanned copies of DD/BG towards EMD by participating bidders to the tender inviting
authority before the opening of the price bid is dispensed forthwith.
ii) All the bidders shall invariably upload the scanned copies of online paid receipt in
eProcurement system and this will be the primary requirement to consider the bid responsive.
iii) The department shall carry out the technical evaluation solely based on the uploaded
certificates/documents, through online payment towards EMD in the eProcurement system and
open the price bids of the responsive bidders.
iv) The department will notify the successful bidder for submission of original hardcopies of all the
uploaded documents online paid receipt towards EMD prior to entering into agreement.
v) The successful bidder shall invariably furnish the original Certificates/Documents of the
uploaded scan copies to the Tender Inviting Authority before entering into agreement, either
personally or through courier or post and the receipt of the same within the stipulated date shall
be the responsibility of the successful bidder. The department will not take any responsibility for
any delay in receipt/non-receipt of Certificates/Documents from the successful bidder before the
stipulated time. On receipt of documents, the department shall ensure the genuinity of the all
other certificates/documents uploaded by the bidder in eProcurement system. In support of the
qualification criteria before concluding the agreement.
4. The GO. Ms. No. 174 -I&CAD dated: 1-9-2008 Deactivation of Bidders
If any successful bidder fails to submit the original hard copies of uploaded
certificates/documents, the amount paid through online towards EMD within stipulated time or if
any variation is noticed between the uploaded documents and the hardcopies submitted by the
bidder, as the successful bidder will be suspended from participating in the tenders on
eProcurement platform for a period of 3 years. The eProcurement system would deactivate the
user ID of such defaulting bidder based on the trigger/recommendation by the Tender Inviting
Authority in the system. Besides this, the department shall invoke all processes of law including
criminal prosecution of such defaulting bidder as an act of extreme deterrence to avoid delays in
the tender process for execution of the development schemes taken up by the government. Other
conditions as per tender document are applicable.
The bidder is requested to get a confirmed acknowledgement from the Tender Inviting Authority a
proof of Hardcopies submission to avoid any discrepancy.
5. Payment Of Transaction Fee:
It is mandatory for all the participant bidders from 1st January 2006 to electronically pay a Nonrefundable
Transaction fee to M/s. APTS, the service provider through "Payment Gateway
Service on E-Procurement platform". The Electronic Payment Gateway accepts all Master and
Visa Credit Cards issued by any bank and Direct Debit facility/Net Banking of ICICI Bank, HDFC,
Axis Bank to facilitate the transaction. This is in compliance as per G.O.Ms. 13 dated 07.05.2006.
A service tax of 18.00% + Bank charges on the transaction amount payable to APTS shall be
applicable.
6. Corpus Fund: As per GO MS No.4 User departments shall collect 0.04% of ECV (estimated
contract value) with a cap of Rs.10,000 (Rupees ten thousand only) for all works with ECV upto
Rs.50 Crores, and Rs.25,000/- (Rupees twenty five thousand only) for works with ECV above
Rs.50 Crores, from successful bidders on eProcurement platform before entering into agreement
/ issue of purchase orders, towards eprocurement fund in favour of Managing Director, APTS.
There shall not be any charge towards eProcurement fund in case of works, goods and services
with ECV less than and upto Rs. 10 lakhs
7. Tender Document:
The bidder is requested to download the tender document and read all the terms and conditions
mentioned in the tender Document and seek clarification if any from the Tender Inviting Authority.
Any offline bid submission clause in the tender document could be neglected.
The bidder has to keep track of any changes by viewing the Addendum/Corrigenda issued by the
Tender Inviting Authority on time-to- time basis in the E-Procurement platform. The Department
calling for tenders shall not be responsible for any claims/problems arising out of this.
8. Bid Submission Acknowledgement:
The bidder shall complete all the processes and steps required for Bid submission. The system
will generate an acknowledgement with a unique bid submission number after completing all the
prescribed steps and processes by the bidder. Users may also note that the bids for which an
acknowledgement is not generated by the eprocurement system are treated as invalid or not
saved in the system. Such invalid bids are not made available to the Tender Inviting Authority for
processing the bids. The Government of AP are not responsible for incomplete bid submission by
users.
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