Tender Document

Process Fee	Process Fee Payable To
2360.00(INR)	Online Payment

S.No	Document Name	Stage	Document Type
1	Scanned copy of payment towards Processing Fee	COMMON	Mandatory
2	Scanned copy of proof of online payment of EMD	COMMON	Mandatory
3	Copy of Contractors valid Registration under appropriate Class with State/Central Government departments and undertakings	COMMON	Mandatory
4	Self-Declaration cum Undertaking in the prescribed format	COMMON	Mandatory
5	Copy of Provident Fund registration.	COMMON	Mandatory
6	Copy of latest IT returns filed along with copy of PAN card.	COMMON	Mandatory
7	Copy of GST Registration as per GST act 2017.	COMMON	Mandatory
8	Value of Civil Engineering works executed in the last five financial years or current financial year in the Tenderers name in Statement-I with supporting certificates.	COMMON	Mandatory
9	Details of similar nature of works in any one year during the last 5 (five) years not earlier than April 2019, showing year wise break up of value of work executed in Statement-II with supporting documents	COMMON	Mandatory
10	Quantities of work executed as Prime Contractor (in the same name) in any one year during the last five financial years or current financial year - in Statement- III with supporting certificates.	COMMON	Mandatory
11	Details of existing commitments i.e., works on hand and works for which tenders are submitted in Statement-IV with Supporting Certificates.	COMMON	Mandatory
12	Availability of key / critical equipment as specified in Statement-V	COMMON	Mandatory
13	Availability of Key personnel in Statement-VI.	COMMON	Mandatory
14	Litigation history in Statement-VII.	COMMON	Mandatory
15	Proof of liquid assets in the shape of Solvency certificates etc., for the required amount.	COMMON	Mandatory
16	Transaction fee by way of Electronic Payment Gateway	COMMON	Mandatory
17	List of certificates enclosed in Statement -VIII	COMMON	Mandatory

General Terms and Conditions / Eligibility

QUALIFICATION CRITERIA FOR OPENING OF THE PRICE BID. 1) To qualify for opening the Price Bid, the bidders in their name should have a) G.O.MS No 178,I&CAD dated 27-9-1997 : Class-I (Civil) b) G.O.MS No 132,T,R&B dated 11-8-1998 : Class-I (Civil) c) G.O.MS 8, T, R&B dated 8-1-2003 : Class - II (Civil) d) G.O.MS No 94, I&CAD dated 1-7-2003 : Class - II (Civil) e) Contractors registered in appropriate class in Central government, other State government departments and Govt. undertakings are also eligible. 2) Valid provident fund registration Eligibility Criteria for opening Bid at various Stages A) Stage ? I : Pre-Qualification : The Bidder has to submit the following documents through online for making himself to qualify in this Stage. 1) Processing fee of Rs.2,360/- shall be paid online in so mentioned APIIC Account. The scanned copy of the payment slip shall be uploaded. 2) Rs.1,94,000/- towards EMD shall be paid online. The scanned copy of payment towards EMD shall be uploaded. 3) Original scan copy of Self declaration cum Undertaking (in the prescribed format) shall be signed by the Bidder / Authorized Signatory (in case Joint Ventures with proper supporting documents viz. MoU ? made for this project with Power of Attorney for authorizing bid signatory& other activities) shall be uploaded. 4) All the Bidders shall invariably upload all the scanned copies of certificates / documents related to Experience and mandatory documents as per check list, payment proof towards EMD and Processing fee. 5) The Department carryout technical bid evaluation solely based on the uploaded certificates/ Documents, and payments proofs towards EMD and Processing fee in the eprocurement system a) Technical Eligibility : The Bidder has to fulfill all the conditions as per Clause 3.3 of Instruction to Tenderers b) Commercial Eligibility : The Bidder has to fulfill all the conditions as per Clause 3.3 of Instruction to Tenderers All Bidders has to satisfy Pre-Qualification & Technical Qualification criteria as per their submittals and self-declaration cum Undertaking on eProcurement site. The Price Bids of the responsive bidders only be opened and proceed further for auctioning. B) Stage - III : Technical Qualifying a. Commercial eligibility : 1) Evidence of satisfactorily completed, as a prime contractor, Group of Similar works for a total value not less than Rs.193.22 Lakhs (Each of value not less than 50% of ECV) (At current price level) in any one year during the last 05(five) Financial years not earlier than April 2019 or current financial year. The experience certificates shall be issued by an officer of Government Department / undertaking of the concerned work not below the rank of Executive Engineer or equivalent and countersigned by the Superintending Engineer or equivalent. i) The sub-contractors / GPA holders experience shall not be taken into account in determining the bidders compliance with the above qualification criteria. ii) Experience relating to the works executed in State / Central Government Department or State / Central Government undertaking shall only be considered. 2) Liquid assets / credit facilities of not less than Rs.96.61 Lakhs (Credit facility / letter of credit / latest solvency certificate from banks etc.,). The solvency certificate shall not be earlier than one year from the last date for submission of bids. 3) Bid capacity. Bid Capacity (2AN-B)> ECV = >Rs.193.22 Lakhs a) Bid capacity computed by the formula (2AN-B) must be greater than estimated value put to tender (ECV). While calculating for JV Bids , the conditions laid at 3.2 prevail b) The tenderer who meets the above qualification criteria and whose available bid capacity is more than the estimated contract value (ECV) will be qualified for opening of Price bid. The available bid capacity will be calculated as under: c) Available Bid Capacity:2AN-B. Where, A= Maximum value of civil engineering works executed in its name in any one financial year during the last five financial years (updated to current Price level) or current financial year taking into account the works completed as well as works in progress. N= Number of years prescribed for completion of the work for which tenders are invited [months / 12]. B= Updated value (at current Price level), of all existing Commitments i.e., ongoing works, works likely to be awarded to be executed during the Period of completion of the work for which tenders are invited. d) Annual turnover( clearly indicating the Value of Civil Engineering Works), cost of completed works and balance works on hand etc., shall be updated by giving weightage of 10% per year to bring them to current price level. Note: If the tenderer is happens to be the L1(1st Lowest) in any previous tenders called for and his tender is under consideration, then that work also has to be considered and accounted as his existing commitment for evaluation of his bid capacity for this tender e) No relaxation will be given to any of the qualification criteria. Note: a) The experience gained in a registered JV firm to the extent of the tenderer?s share shall be considered if the tenderer happens to be the lead partner for similar works. ? b. Technical Eligibility 1) Executed the following minimum quantities of work in any one year during the last five years or current financial year: Sl. No. Description of Item of work Minimum Quantity required Declared Value Declared value in which particular year Without JV With JV Lead Member Total a) PCC / VCC / VRCC : 117Cum b) HDPE Pipe Supplying & Laying : 8500 RM c) HYSD Steel (Fe 415/Fe 500) : 33 MT d) ELSR 100KL and above : 1 No. 2) Availability (either owned or leased) of the following key and critical equipment for the work: S. No. Equipment Type and Characteristics Minimum required Declared 1) Hydraulic Excavator 1.0 Cum : 1 No. 2) Concrete Mixer 0.28 Cum : 1 No 3) Weigh Batcher : 2 Nos 4) Needle Vibrator 40mm : 2 Nos 5) Tippers : 2 Nos The tenderer should produce ownership certificate / lease certificate in proof of having in possession of requisite equipment and other T&P as specified for carrying out the work duly certified by an officer of the Government Department not below the rank of an Executive Engineer 2) Availability of Key Technical Personnel: a) Graduate Engineer (Civil) : 1 No b) Diploma holder with adequate experience : 1 No 3) Other Documents as per Tender Document Sl.No. Description Yes / No Page No. 1 All Other mandatory documents mentioned in check list of the Tender Document are furnished 4 Joint Ventures are allowed. Number of members in a JV firm shall not be more than two. One of such members of the JV shall be the lead member of the JV. a) A tenderer shall submit only one bid for the work intended, either individually as tenderer or as a partner of a JV. A tenderer who submits or participates in more than one bid will cause all of the proposals in which the tenderer has participated to be disqualified. b) All the Joint venture partner should submit valid Class registration as per NIT. However each partner should have PAN card, GST registration and valid Provident Fund Registration separately. c) There shall be a JV Agreement specific for this contract between the constituent firms indicating the complete details of the members of the JV formation, their share and responsibility in the JV etc particularly with reference to financial technical and other obligations. The name of the Lead Member shall be defined. The Lead Member?s share shall be not less than 51% in the joint venture. The share of each member including lead Member shall be exhibited in the JV Agreement. The notarised agreement as above shall be submitted to APIIC before signing the contract agreement for the work. In case the tenderer fails to comply with this stipulation, the EMD shall be forfeited and other penal actions due shall be taken against partners of the JV and the JV. This JV agreement shall have, inter-alia, following clauses. d) Joint and several liability- The members of JV to which the contact is awarded, shall be jointly and severally liable to the Employer (APIIC) for execution of project within the stipulated period in accordance with General and Special conditions of the contract. The JV Members shall also be liable jointly and severally for the loss, damages caused to APIIC Ltd during the course of execution of the contract or due to non- execution of the work or part thereof. e) Duration of the Joint Venture Agreement: It shall be valid during the entire period of the contract including the period of extension if any and defects liability period of two years after completion of work. f) The JV Agreement should clearly exhibit the responsibilities of the JV members. The non lead members of the JV shall execute a Power of Attorney in favour of the Lead Member authorizing the Lead Member to conduct all business for and on behalf of the JV during (a) Tendering process and (b) execution and for successful performance of the package including the Defect Liability and Operation and Maintenance periods in case of award of work. The Lead Member shall execute a Power of Attorney in favour of one of its officers to be the Authorised Signatory for signing the Bid Documents and also to undertake all other acts and deeds on the behalf of the JV in connection with the Bid and the Contract. g) Once the tender is submitted, the JV agreement shall not be modified/ altered/terminated during the validity of the tender. In case the tenderer fails to comply with this stipulation, the EMD shall be forfeited. h) The constitution of the JV shall not be allowed to be modified by the JV after submission of the tender or after awarding the work except when modification becomes inevitable due to succession laws etc. with the written approval of the employer (APIIC LTD). In any case the Lead member should continue to be the lead member of the JV. i) In case of joint ventures, the eligibility criteria will be considered on the basis of combined resources of the JV members. j) The JV Agreement should also include JV members to agree that the above undertaking to be without any prejudice to the various liabilities of the members of the JV (Contractor). k) In case of J.Vs in meeting the requirement of eligibility criteria except ?Available bid capacity?, will ascertained as combined resources of all joint venture members. l) The experience of the work for which bids are invited shall be shared among the members of J.V. in the same ratio of their financial/equity participation in the work. m) Foreign companies/Firms are not eligible for participating the bid even as a JV partner also. 5 Tenders with an excess of above 5% of the estimated contract value shall be summarily rejected. 6 For tenders up to 15% less than the estimated contract value of work, no additional security deposit is required. But for tenders less than 15% of the estimated contract value of work, the difference between the tendered amount and 85% of the estimated contract value, shall be paid by the successful tenderer at the time of concluding agreement as an additional security to fulfil the contract through a Demand Draft or Bank Guarantee on a Nationalized/Scheduled Commercial Bank in the prescribed format valid till completion of the work in all respects.

General Technical Terms and Conditions (Procedure)

General Terms & Conditions The following certificates, documents etc., are to be scanned, uploaded and attached online on to the e-procurement platform at www.apeprocurement.gov.in and Reverse Tendering eAuction will be held in in this website. a) Copy of contractor?s valid registration certificate under appropriate class with any State or Central Government Departments and undertakings. b) Copy of valid Provident Fund registration c) Copy of Latest IT returns filed along with copy of PAN. d) Copy of GST registration in AP e) Value of works executed in the last five financial years or current financial year in the tenderers name in Statement-I along with supporting certificates. f) The details of group of similar works (each of value not less than 50% of ECV) executed asPrime Contractor(in the same name) during the last five years or current Financial Year, showing year wise break up of value of work executed in Statement-II with supporting certificates. g) The physical quantities of specified works executed as Prime Contractor (in the same name) in the last five years or current financial year with year wise break up work wise in Statement-III duly supported with work done certificates. h) Details of existing commitments (i.e. works on hand) with supporting certificates in Statement-IV. i) The availability of Key / critical construction / quality control equipment in Statement-V. j) The availability of Key personnel in Statement-VI. k) The information on litigation history in Statement-VII. l) Proof of Liquid assets in the shape of Solvency certificate for the required amount m) Scanned copy of online payment of EMD ( As indicated in NIT) n) Scanned copy of payment towards processing fee (As indicated in NIT) o) Self Declaration cum undertaking in the prescribed format p) Processing Fee (Non Refundable) of Rs.2,360/- (including GST) to be paid through online payment Note: 1) The tenderer shall be required to furnish a declaration in online stating that the soft copy supplied by them are genuine. Any incorrectness / deviation noticed will be viewed seriously and apart from cancelling the work duly forfeiting the EMD, criminal action will be initiated including suspension of business. 2) The processing fee and transaction fee neither be refunded nor adjusted, under any circumstances. 3) In technical bid the tenderers shall furnish the credentials by a declaration as per the Proforma under Check list Annexure I duly supported with proof of evidence of all the above certificates. 4) The price bid of those tenderers who fulfill the qualification criteria will only be opened and considered for award of work. 5) The Chief Engineer-III, APIIC Ltd., Mangalagiri reserve the right to reject any or all the tenders or to accept any tender wholly or in part without assigning any reason whatsoever

Legal Terms & Conditions

As per tender document

Procedure for Bid Submission

The bidder shall submit his response through Bid submission to the tender on eProcurement platform at www.apeprocurment.gov.in by following the procedure given below. The bidder would be required to register on the e-procurement market place https://tender.apeprocurement.gov.in and submit their bids online. Offline bids shall not be entertained by the Tender Inviting Authority for the tenders published in e-procurement platform. The bidders shall submit their eligibility and qualification details, Technical bid, Financial bid etc., in the online standard formats displayed in eProcurement web site. The bidders shall upload the scanned copies of all the relevant certificates, documents etc., in support of their eligibility criteria/technical bids and other certificate/documents in the eProcurement web site. The bidder shall sign on the statements, documents, certificates, uploaded by him, owning responsibility for their correctness/authenticity. The bidder shall attach all the required documents for the specific tender after uploading the same during the bid submission as per the tender notice and bid document. The Bidder shall also ensure prior to Final Bid submission that the Encryption certificate present in the DSC Key token is the same as that mapped into his Profile page in the Eprocurement system. Service provider shall not be responsible for Non-submission of Bid in case there is a variance in the Encryption certificate between the Key token and the Uploaded certificate in the Bidders profile in the Eprocurement system. Registration with eProcurement platform: For registration and online bid submission bidders may contact HELP DESK. https://tender.apeprocurement.gov.in Digital Certificate authentication: The bidder shall authenticate the bid with his Digital Certificate for submitting the bid electronically on eProcurement platform and the bids not authenticated by digital certificate of the bidder will not be accepted on the eProcurement platform. For obtaining Digital Signature Certificate, you may please Contact: You may please Contact Registration Authorities of any Certifying Authorities in India. The list of CAs are available by clicking the link https://tender.apeprocurement.gov.in/digital-signature.html# 3. Hard copies: i) Vide ref. G.O.Ms.No.174, I&CAD dept dated:1-9-2008, submission of original hard copies of the uploaded scanned copies of Proof of online Payment (Remittance)/BG towards EMD by participating bidders to the tender inviting authority before the opening of the price bid is dispensed forthwith. ii) All the bidders shall invariably upload the scanned copies of Proof of online Payment (Remittance)/BG in eProcurement system and this will be the primary requirement to consider the bid responsive. iii) The department shall carry out the technical evaluation solely based on the uploaded certificates/documents, Proof of online Payment (Remittance)/BG towards EMD in the eProcurement system and open the price bids of the responsive bidders. iv) The department will notify the successful bidder for submission of original hardcopies of all the uploaded documents Proof of online Payment (Remittance)/BG towards EMD prior to entering into agreement. v) The successful bidder shall invariably furnish the original Proof of online Payment (Remittance)/BG towards EMD, Certificates/Documents of the uploaded scan copies to the Tender Inviting Authority before entering into agreement, either personally or through courier or post and the receipt of the same within the stipulated date shall be the responsibility of the successful bidder. The department will not take any responsibility for any delay in receipt/non-receipt of original Proof of online Payment (Remittance)/BG towards EMD, Certificates/Documents from the successful bidder before the stipulated time. On receipt of documents, the department shall ensure the genuinity of the Proof of online Payment (Remittance)/BG towards EMD and all other certificates/documents uploaded by the bidder in eProcurement system. In support of the qualification criteria before concluding the agreement. 4. The GO. Ms. No. 174 -I&CAD dated: 1-9-2008 Deactivation of Bidders If any successful bidder fails to submit the original hard copies of uploaded certificates/documents, Proof of online Payment (Remittance)/BG towards EMD within stipulated time or if any variation is noticed between the uploaded documents and the hardcopies submitted by the bidder, as the successful bidder will be suspended from participating in the tenders on eProcurement platform for a period of 3 years. The eProcurement system would deactivate the user ID of such defaulting bidder based on the trigger/recommendation by the Tender Inviting Authority in the system. Besides this, the department shall invoke all processes of law including criminal prosecution of such defaulting bidder as an act of extreme deterrence to avoid delays in the tender process for execution of the development schemes taken up by the government. Other conditions as per tender document are applicable. The bidder is requested to get a confirmed acknowledgement from the Tender Inviting Authority a proof of Hardcopies submission to avoid any discrepancy. 5. Payment of EMD: It is mandatory for all participant bidders to electronically pay EMD Online by utilizing the "Payment Gateway Service on E-Procurement platform". The Electronic Payment Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct Debit facility/Net Banking/NEFT payment modes through ICICI Bank and/or Axis Bank Payment Gateways to facilitate the transaction. This is in compliance as per G.O.Ms. 08 dated 08.05.2016. A GST of 18.00% + Bank charges on the transaction amount payable to APTS shall be applicable. In addition to this, Bidders can also pay the EMD through Download of PDF format of RTGS Challan for respective Payment gateway and pay the EMD through their Parent Bank account. Once the EMD is received by the EProcurement application, Bidders can automatically continue with their Bid Submission online. IMPORTANT NOTE REGARDING EMD PAYMENT: 1. Bidders are encouraged to use only Net banking facility for payment of EMDs as far as possible for faster refunds in case of unsuccessful Bids for the Tender. 2. Bidders are advised not to use RTGS Challan downloads at the penultimate hour of Bid submission closing as any delay by their banker would not enable Bid submission on the platform. Please allow a minimum of 60 minutes for enabling "Continuation of Bid Submission" from the time the Pool Account receives credit of the EMD from the Bidders Bank for both NEFT and RTGS Transfers. For RTGS Transfers, the Pool Account can get immediate credit whereas NEFT transfers would follow RBI Payment Cycle time. 3. Bidders are advised to pay EMD Online atleast T-1 or T-2 days before Bid submission closing date (T= Bid submission closing date) to avoid last minute delays and denials of successful Bid submission and to take care of any delays in Banking procedures. Un Successful Bidder EMD Refund process: - The bid is declared unsuccessful, under the following circumstances. Bid submitted by the bidder is not the lowest bid. Upon Finalization of the L1 Bid. Technical Disqualification of the Bid in case of 2 cover system. EMD paid but bid not submitted EMD refund will be initiated by the Tender Inviting Authority directly and through Online only and through the same payment channels as EMD received by the Department. (RTGS / NEFT /Credit Card /Debit Card refund), within 30 days from the date of publishing the Decision / Result. However, Service Provider /GoAP will not be held responsible for the delays occurring due to banking channels/procedures/processes of the respective vendor. IMPORTANT NOTE REGARDING EMD REFUNDS: Bidders are requested to use discretion in their choice of payment channel for remittance of EMD. Time taken for Refunds under Ideal conditions: 1. Net Banking / NEFT / RTGS Challan: �One (1) Banking Business Day from time of initiation of refund by Tender Inviting Authority subject to RTGS/NEFT timings of RBI. 2. Credit card/ Debit card: 7-10 working days from time of initiation of refund by the Tender Inviting Authority. However, this may be longer in case of certain bank cards. In case of delays, bidders are requested to contact the Card issuing Bank for faster resolution. 6. Payment of Transaction Fee: It is mandatory for all the participant bidders from 1st January 2006 to electronically pay a Non-refundable Transaction fee to M/s. APTS , the service provider through "Payment Gateway Service on E-Procurement platform". The Electronic Payment Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct Debit facility/Net Banking of ICICI Bank, Axis Bank to facilitate the transaction. This is in compliance as per G.O.Ms. 13 dated 07.05.2006. A GST of 18.00% + Bank charges on the transaction amount payable to APTS shall be applicable. The participating bidders will pay a transaction fee @ 0.03% of ECV (estimated contract value) with a cap of Rs.10,000/- (Rupees ten thousand only) for all works with ECV upto Rs.50 crores, and Rs.25,000/- (Rupees twenty five thousand only) for works with ECV above Rs.50 crores, at the time of bid submission electronically. For tenders wherever ECV is not available i.e., for goods and services, the transaction fee shall be calculated on quoted value. GST as levied by the GOI on transaction fee, electronic payment gateway charges shall be borne by the bidders. 7. Corpus Fund: As per GO MS No.4 User departments shall collect 0.04% of ECV (estimated contract value) with a cap of Rs. 10,000 (Rupees ten thousand only) for all works with ECV upto Rs.50 Crores, and Rs. 25,000/- (Rupees twenty-five thousand only) for works with ECV above Rs.50 Crores, from successful bidders on eProcurement platform before entering into agreement / issue of purchase orders, towards eprocurement fund in favour of Managing Director, APTS . There shall not be any charge towards eProcurement fund in case of works, goods and services with ECV less than and upto Rs. 10 lakhs 8. Tender Document: The bidder is requested to download the tender document and read all the terms and conditions mentioned in the tender Document and seek clarification if any from the Tender Inviting Authority. Any offline bid submission clause in the tender document could be neglected. The bidder has to keep track of any changes by viewing the Addendum/Corrigenda issued by the Tender Inviting Authority on time-to- time basis in the E-Procurement platform. The Department calling for tenders shall not be responsible for any claims/problems arising out of this. 9. Bid Submission Acknowledgement: The bidder shall complete all the processes and steps required for Bid submission. The system will generate an acknowledgement with a unique bid submission number after completing all the prescribed steps and processes by the bidder. Users may also note that the bids for which an acknowledgement is not generated by the e-procurement system are treated as invalid or not saved in the system. Such invalid bids are not made available to the Tender Inviting Authority for processing the bids. The Government of AP are not responsible for incomplete bid submission by users.

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