| 6.1 One set of Tender document, comprises of the following:
Technical bid
1) Notice Inviting Tenders (NIT)
2) Instruction to Bidders
3) Forms of Tender and qualification information
4) Conditions of Contract.
5) Specifications.
6) Drawings.
7) Forms of Securities, EMD, Additional Security etc.,
Price bid
1) Bill of Quantities and Price bid.
7. CLARIFICATION ON TENDER DOCUMENTS
7.1 A prospective bidder requiring any clarification on Tender documents may contact the Tender Inviting Officer at the address indicated in the NIT. The Tender Inviting Officer will also respond to any request sought for clarification, either received through post or in person, should be before ? (date to be specified).
8. AMENDMENT TO TENDER DOCUMENTS
8.1 Before the last date for submission of Tenders, the Tender Inviting Authority may modify any of the Contents of the Tender Notice, Tender documents by issuing amendment / Addendum.
8.2 Any addendum / amendments issued by the Tender Inviting Authority shall be part of the Tender Document and it shall be notified in online through corrigendum.
8.3 To give prospective Bidders reasonable time to take an Addendum / Amendment into account in preparing their tenders, the Tender Inviting Authority invariably extend, the last date for submission of tenders by providing a minimum period of 7 days between date of publication of such Addendum / Amendment and the last date for submission of tenders.
8.4 It is the responsibility of the bidders to take notice of such Addendums / Amendments till the last date / time stipulated for submission of tenders. No plea of the bidders, who fail to take note of such Addendums / Amendments, will be entertained.
C. PREPARATION OF TENDERS.
9. LANGUAGE OF THE TENDER.
9.1 All documents relating to the tender shall be in the English Language only.
10. DOCUMENTS COMPRISING OF THE TENDER.
1 After registering on the e-procurement market place, bidders need to scan and upload the required documents as per the tender requirements.
2 The Bidders shall authenticate the tender with their digital certificate for submitting the tender electronically on e-procurement Platform and the tenders not authenticated by Digital certificate of the bidder will not be accepted on the e-procurement platform.
3 The bidder shall mandatorily pay the transaction fee to M/s. TSTS, TELANGANA UNIT, HYDRABAD through the electronic payment Gateway.
10.1
i. The bidders who are desirous of participating in e-procurement market place shall submit their technical bids, price bids etc., online in the standard format prescribed in the NIT and tender documents as displayed at e -procurement market place. The bidders should upload the scanned copies of all the relevant and required certificates, documents etc., in the e-procurement market place in support of their technical bids. The bidders shall sign on all the statements, documents, certificates uploaded by them, owning responsibility for their correctness /authenticity.
ii. All the bidders shall invariably upload the scanned copies of DD / BG towards EMD in e- Procurement system and this shall be the primary requirement for Technical bid evaluation.
iii. The bidder shall furnish a declaration in online stating that the soft copies uploaded by them are genuine. Any incorrectness/deviation noticed will be viewed seriously and apart from canceling the work duly forfeiting the EMD, criminal action will be initiated including suspension from business.
iv. The successful bidder shall invariably furnish the original DD / BG towards EMD, certificates / documents of the uploaded scanned copies, to the Agreement concluding authority before entering into agreement either personally or through courier or post within the stipulated date and shall obtain the receipt of the same, which shall be the responsibility of the successful bidder. The Department shall not take any responsibility for any delay in receipt of original DD / BG towards EMD, certificates / documents from the successful bidder before the stipulated time. On receipt of documents, the Tender Inviting Authority shall ensure the verification of genuineness of the DD / BG towards EMD and all other certificates / documents uploaded by the bidder in e-procurement system in support of the qualification criteria before concluding the agreement.
v. The tenders will be opened online in e-procurement platform by the Tender Inviting Authority Superintending Engineer, Irrigation Circle,Gadwal or his nominee at his office on the date and time specified in the NIT. All the statements, documents, certificates, DD / BG etc., uploaded by the bidders will be downloaded for technical bid evaluation. The clarifications, particulars if any required from the bidders will be obtained by addressing the bidders. The technical bids will be evaluated as per the specified parameters/ criteria will be determined.
vi. The Department shall carry out the technical bid evaluation solely based on the Uploaded Certificates / documents, DD / BG towards EMD in the e- procurement System. The result of technical bid evaluation will be displayed on the e-procurement market place, for the benefit by all the bidders participated in the tenders.
vii. The price-bids of such bidders, who are determined to have complied with the eligibility criteria, i.e., qualified in Technical bid evaluation will only be opened by the Tender Inviting Authority Superintending Engineer, Irrigation Circle,Gadwal or his nominee at his office, on the date and time specified in the NIT, or any other date postponed and notified in the e-procurement platform.
viii. If the office happens to be closed on the dates specified in the NIT, the respective activity will be performed at the designated time on the next working day without any notification.
ix. If any successful bidder fails to attend the office of the agreement concluding authority on or before the time specified will be suspended from participating in the tenders on e-Procurement platform for a period of 3 years besides forfeiting the EMD. The e-Procurement system would deactivate the user ID of such defaulting successful bidder based on the trigger / recommendation by the tender Inviting Authority in the system.
x. Any other details can be had from the Office of the Tender Inviting Authority Superintending Engineer, Irrigation Circle,Gadwal.
11. BID OFFER:
11.1 Bill of Quantities or Schedule ?A? and the bid offer accompanies the tender document as Volume-II. It shall be explicitly understood that the Tender Inviting Officer does not accept any responsibility for the correctness or completeness of this schedule ?A? and this schedule ?A? is liable to alterations by omissions, deductions or additions at the discretion of the Superintending Engineer or as set forth in the conditions of the contract. The Schedule ?A? shall contain the items of work indicated as part? I and LS provisions towards reimbursable items as part?II. The percentage quoted by the bidder shall be applicable only to part ?I. However, the provisions contained in the part ? II will be operable based on the conditions provided in the Tender Document. The bidders will have to state clearly their willingness to execute the work at certain specific percentage of excess or less or at par of the ECV indicated in Part-I at the space provided therein in Schedule ?A?. The L.S. amounts indicated in part-II are maximum reimbursable amounts. The bidder should however quote his lump sum tender based on this schedule of quantities. He should quote his offer as a overall tender percentage.
11.2 The Schedule ?A (or Price-bid) contains not only the quantities but also the rates worked out by the Department and the amount for each item and total value of the estimated contract. The bidder should workout his own rates keeping in view the work, site conditions and quote his overall tender percentage with which he intends to execute the work.
11.3 The tender offer shall be for the whole work and not for individual items / part of the work.
11.4 i) GST, NAC, Seigniorage Charges and Labour cess are reimbursable as specified at Annexure II of Schedule A.
ii) All other duties, taxes and other levies payable by the contractor as per State / Central Government rules in vogue as on the last date of submission of price bid are deemed to have been included in the tender percentage quoted by the bidder.
iii) Seigniorage Charges : The Seigniorage charges shall be recovered from the bills of the contractor on the work done and measured quantities at the rates prescribed in G.O.Ms.No.67 (INDUSTRIES AND COMMERCE (M.I) DEPARTMENT) Dated:26.09.2015 and same shall be reimbursed. The rates are liable to be revised and amended from time to time by the State Government. In case of revision, the revised rates as fixed by the State Government have to be adopted. The difference of the Seigniorage Charges adopted in the estimate and the revised rates amended from time to time by the State Government will be reimbursed to the Contractor.
11.5 The tendered contract amount, as computed based on overall tender percentage, is subject to variation during the performance of the Contract in accordance with variation in quantities etc.
11.6 Charges payable to M/s TSTS, HYDRABAD.
The service charges payable to M/s TSTS, Hyderabad are as indicated below.
The participating bidders will pay transaction fee @ 0.03% of ECV (Estimated contract value) + -------- % Service tax as applicable on 0.03% of ECV of Rs: ------------------/- (The ceiling amount of Transaction fee for works costing ECV upto Rs 50.00 Crores is Rs 10,000.00 + -------- % Service Tax as applicable on Rs.10,000/- and for works costing with ECV above Rs 50.00 Crores, the ceiling amount of transaction fee is Rs 25,000.00+-------- % Service Tax as applicable on Rs.25,000/-).
All the participating bidders shall electronically pay the transaction fee to the Service provider through Payment Gateway service on e-procurement platform. Payment of transaction fee by the participating bidders through the Electronic Payment Gateway is made mandatory for tenders.
Service tax as levied by the GOI on transaction fee; electronic payment gateway charges are to be borne by the bidders.
Charges Payable to M/s. TSTS /, HYDRABAD
The Successful bidder will pay further fee @ 0.04% of ECV (Estimated contract value) of Rs: 59530.34/- payable to the Managing Director, APTS to create an e-Procurement fund to be administered by TSTS (The ceiling amount of the above fee for works costing ECV upto Rs 50.00 Crores is Rs 10,000.00 and for works costing with ECV above Rs 50.00 Crores is Rs 25,000.00).
?e? Procurement Corpus Fund:
The successful bidder shall have to pay ?e? procurement corpus fund @ 0.04 % of ECV with a cap of Rs. 10,000/- ( Rupees Ten Thousand only) through demand draft in favour of . at the time of concluding agreement.
The above fee is payable by the successful bidder through a D.D. drawn in favour of Managing Director, TSTS Unit, Hyderabad at the time of conclusion of the agreement. The said DD shall be sent to Managing Director, TSTS / by the Superintending Engineer who is entering in to agreement with the successful bidder.
Validity of Tenders:
11.7 Tenders shall remain valid for a period of not less than 90 days from the last date of receipt of Tenders.
11.8 During the above-mentioned period no plea by the bidder to withdraw the tender or for any sort of modification of the tender based upon or arising out of any alleged misunderstanding or misconceptions or mistake or for any other reason, will be entertained. If the bidders withdraw their tender during validity period prior to award of the work, the bidder will be blacklisted duly forfeiting the EMD.
11.9 In exceptional circumstances, prior to expiry of the original validity period, the Tender Inviting Officer may request the bidders to extend the period of validity of the tender for a specified additional period. Such request to the Bidders shall be made in writing. A bidder may accept or refuse the request without forfeiting the E.M.D. A bidder agreeing to the request will not be permitted to modify his Tender, but will be required to extend the validity of his E.M.D. for a period of the extension of validity of the tender.
12. EARNEST MONEY DEPOSIT
All the bidders shall invariably upload the scanned copies of DD / BG towards EMD as indicated in the NIT along with the tender in e-Procurement system and this will be the primary requirement to consider the tender for technical bid evaluation.
12.1 The DD / BG shall be from a Nationalized Bank / Scheduled Commercial Bank valid for a period of 3 Months from the date of issue of tender notice. However, the validity of DD/BG shall be extended up to 90 days from the last date of bids requested by the Tender Inviting Authority. Xerox copy of the DD towards EMD is to be scanned and uploaded along with the Bid. Further, the 1% E.M.D. paid by the successful Bidder at the time of submission of hard copies of Tender documents in the shape of Demand Draft will be discharged if the Bidder furnishes Bank Guarantee for the full EMD of 2�% at the time of concluding agreement.
12.2 This EMD can be in the form of:
a) A bank demand draft on any Nationalized bank / Scheduled Commercial Bank
b) A bank guarantee in the form given in Section 8, from a Nationalized Bank / Scheduled Commercial Bank.
12.3 The earnest money deposited by the successful Bidder will not carry any interest and it will be dealt with as provided in the conditions stipulated in the tender. The E.M.D. given in the form of Bank Guarantee on a Nationalized Bank/Scheduled Commercial Bank shall be valid for the duration of contract period plus defect liability period of two years for Civil works and five years for Electro-Mechanical works and in case any valid extension of contract period is granted, the validity of BG shall also be extended for the corresponding period. :BG NOT APPLICABLE
12.4 The E.M.D. shall be forfeited.
(a) If the Bidder withdraws the Tender during the validity period of Tender.
(b) In the case of a successful bidder, if he fails to sign the Agreement within the stipulated time for whatever the reason.
12.5 In case of the Executive Engineer / Superintending Engineer /Chief Engineer / Commissionarate of Tenders undertake to investigate and to take into account each tender and in consideration of the work thereby involved, all earnest money deposited by the Bidder will be forfeited to the Government in the event of such Bidder either modifying or withdrawing his tender within the said validity period of 3 Months.
13. SIGNING OF TENDERS.
13.1 If an individual makes the tender, it shall be signed by him with his full name and his address. If it is made by a firm, it shall be signed with the co-partnership name by a member of the firm, who shall also sign a |
